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Turn Granola meeting attendees into a HubSpot list
For marketing and sales teams who want everyone from a meeting series on a HubSpot list for follow-up, just by asking their AI assistant.
On this page
Connector
Connect Granola, pick your AI tool and paste the prompt.
The problem
Meeting attendees slip through on the way to a HubSpot list
Getting a meeting series' attendees onto a HubSpot list means opening each meeting, copying emails, finding each person and checking who is already on the list. Regulars get added twice and a few always slip through.
Without PopdockAI
- Open each Granola meeting in the series
- Copy the attendee emails out one by one
- Search HubSpot for each person
- Check the list for people already on it
With PopdockAI
- Matching meetings are shown so you confirm the series
- Each distinct attendee is counted once and found in HubSpot by email
- Existing members are dropped and unknown people listed, not created
- Nothing is written until you confirm, and nobody is removed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Put every HubSpot contact who attended a Granola meeting whose title contains `{meeting-title}` in the last `{lookback-days}` days (default 90) into the manual HubSpot contact list named `{list-name}`, creating the list if it does not exist. Nothing is written until the user confirms.
**Step 1: Meetings (Granola)**
Call `granola-get-note` with title.contains set to the meeting title and created.from set to today minus the lookback days. If none match, say so and stop. Show the matched titles and dates so the user can see which meetings are in the series.
**Step 2: Attendees (Granola)**
For each note, call `granola-get-attendee` with note-id set to the note id. Collect distinct emails (ignore case), with a count of meetings attended.
**Step 3: Match in HubSpot**
For each email, call `hubspot-get-contacts` with email set to that address. Keep the record-id. Attendees with no match are listed as "Not in HubSpot" and are not added; do not create contacts here.
**Step 4: The list (HubSpot)**
Call `hubspot-get-lists` with name set to the list name and object-type 0-1.
* If exactly one list matches and its processing-type is MANUAL, use its list-id. Call `hubspot-get-contact-list-membership` with list-id set to it and drop contacts that are already members.
* If it matches but is not MANUAL, stop: only manual lists can be changed.
* If none matches, plan to create it with object-type 0-1 and processing-type MANUAL.
**Step 5: Confirm**
Show: the list (existing, with its list-id, or "will be created"), the contacts to add (name, email, meetings attended), the contacts already in it, and the attendees not in HubSpot. Ask for explicit confirmation. Write nothing without a clear yes.
**Step 6: Write (only after yes)**
If the list must be created, call `hubspot-add-list` once with name set to the list name, object-type 0-1 and processing-type MANUAL, and keep the returned id. Then call `hubspot-add-list-members` with list-id and record-ids set to the approved contact record-ids, comma-separated (one call per 100 records). Finally call `hubspot-get-contact-list-membership` with the list-id and confirm each contact is now a member.
**Rules & Guidelines:**
* `granola-get-note` and `granola-get-attendee` are on the Granola server. `hubspot-get-contacts`, `hubspot-get-lists`, `hubspot-get-contact-list-membership`, `hubspot-add-list` and `hubspot-add-list-members` are on the HubSpot server.
* The only writes are `hubspot-add-list` (at most once, only when the list does not exist) and `hubspot-add-list-members`. Call no other write tool: no other hubspot-add, hubspot-update, hubspot-rename, hubspot-remove, hubspot-subscribe, hubspot-unsubscribe or hubspot-import tool (including `hubspot-remove-list-members`, `hubspot-rename-list` and `hubspot-add-contact`). The Granola server is only read.
* Never remove anyone from the list, even if they did not attend.
**Validation:**
* If two HubSpot lists share the name, list them and stop for the user to choose.
* If every matched contact is already a member, say so and write nothing.
* If the read-back is missing a contact, report which and do not retry.Who it's for
One answer, three teams that use it
Marketing managers
Build a follow-up list from a meeting series
Everyone who joined your sessions ends up on one HubSpot list, ready for the next email.
Add everyone from our Customer roundtable meetings this quarter to the HubSpot list Roundtable 2026.
Customer success managers
Keep track of who comes to office hours
Each attendee is counted once with how many sessions they joined, so regulars are easy to spot.
Put the attendees of our Contoso onboarding calls from the last 30 days on a HubSpot list called Contoso onboarding.
Marketing operations
Grow a list without duplicates
People already on the list are skipped and each new member is checked afterwards.
Add new attendees from the Fabrikam training meetings to the Training Attendees list in HubSpot, skipping current members.
How it works
What PopdockAI does when you ask
You name the meeting title and the HubSpot list, and your AI assistant gathers the attendees and matches them in HubSpot. Granola is only read, and contacts are added only after you confirm.
01
Find
It finds Granola meetings whose title matches, from the last 90 days or the period you give.
02
Match
It collects distinct attendee emails and finds each person in HubSpot.
03
Confirm
You see the list, the contacts to add, existing members and attendees not in HubSpot, and say yes.
04
Add
It creates the manual list if needed, adds the contacts and checks each one is a member.
What PopdockAI provides
The tools behind the answer
Ready made tools for Granola and one secure connection to your AI tool. No code, no exports.
granola-get-note
granola-get-attendee
hubspot-get-contacts
hubspot-get-lists
hubspot-get-contact-list-membership
hubspot-add-list
hubspot-add-list-members
hubspot-remove-list-members
hubspot-rename-list
hubspot-add-contact
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
One list of everyone who came, counted once
Related use cases
More ways to put this data to work
Compare a Granola meeting with its HubSpot deal
Ask your AI to compare a Granola meeting with its HubSpot deal and it quotes the call on price, timeline and more, flagging where the CRM differs. Read-only.
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Find Granola meetings with people missing from HubSpot
Ask your AI which external attendees of recent Granola meetings are not HubSpot contacts. It checks each address once, skips your own domain, and creates nothing.
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Match Granola meeting attendees to HubSpot contacts
Ask your AI to match a meeting's attendees to HubSpot and it reports known contacts with company and lifecycle stage, and flags who is new.
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Log a Granola meeting as a HubSpot meeting
Ask your AI to log a Granola meeting in HubSpot. It links the attendees, company and deal, checks it is not already logged, and writes only after you confirm.
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Turn Granola action items into HubSpot tasks
Ask your AI to turn the action items from a Granola meeting into HubSpot tasks, each traced to a transcript line and linked to the right records, after you approve them.
Learn More
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