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Find the Azure DevOps work items for a Zendesk ticket
Report
Cross-Connector

See who is working on a customer ticket

For developers and support leads who want the Azure DevOps work behind a Zendesk ticket, just by asking their AI assistant.

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Find the Azure DevOps work items for a Zendesk ticket
Is anyone working on Zendesk ticket 4512 in Azure DevOps?
Yes. Ticket 4512 is linked to work item 4821, which is Active. - Work item 4821: Checkout times out on large carts - Owner: Priya Shah, iteration Sprint 24 - Link basis: the ticket number is quoted in the work item comments - Possible match: work item 4790, title only Want the latest comments on 4821?
Azure DevOps
Sample figures. Your results come from your own account.
zendesk-get-ticket
zendesk-get-ticket-comment
azure-devops-get-work-item
azure-devops-get-work-item-comment

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Azure DevOps

Azure DevOps
Run it on your own Azure DevOps data.

Connect Azure DevOps, pick your AI tool and paste the prompt.

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The problem

Customers are told nothing is happening when it is

A developer or support lead asked about a ticket searches Zendesk for it, then hunts through Azure DevOps to see whether anyone is working on it. The work item is often missed, so the customer is told nothing is happening.

Without PopdockAI

  • Read the ticket and its comments in Zendesk
  • Search Azure DevOps for any reference to it
  • Check the state and owner of each match
  • Miss the work item and tell the customer nothing

With PopdockAI

  • The ticket and its comments are read
  • Work items that reference it are found
  • State and owner are reported for each
  • Quoted links are kept apart from title matches, and untracked is said plainly

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Find the Azure DevOps work items that track Zendesk ticket `{ticket-id}` and report where the engineering work stands.

**Step 1: Read the ticket (zendesk server)**

Call `zendesk-get-ticket` with `ticket-id` set to `{ticket-id}`. Note the ticket subject, status, priority, requester email and organization name. If no ticket comes back, say so and stop.

Call `zendesk-get-ticket-comment` with `ticket-id` set to `{ticket-id}` and read the comments for any Azure DevOps work item numbers (for example "AB#1234", "work item 1234" or a dev.azure.com link). Keep the numbers you find.

**Step 2: Find the work items (azure-devops server)**

For every work item number found, call `azure-devops-get-work-item` with `id` set to that number.

Then call `azure-devops-get-work-item` with `title.contains` set to `{ticket-id}`, and again with `title.contains` set to the most distinctive words of the ticket subject. Zendesk and Azure DevOps share no key, so a title match is a candidate, not a fact: mark it "possible" and a number found in a comment "confirmed".

For each work item you keep, call `azure-devops-get-work-item-comment` with `work-item-id` set to its id and note whether the ticket is mentioned.

**Step 3: Report**

Give the ticket in one line, then a table of work items: id, title, type, state, assigned-to, priority, changed-date, and "confirmed" or "possible". End with one sentence: is engineering tracking this ticket, and who owns it.

**Rules & Guidelines:**

* `azure-devops-*` tools belong to the azure-devops server and `zendesk-*` tools to the zendesk server. Both servers must be connected; if a tool is missing, say which server is not connected and stop.
* This prompt is read-only. Never call `zendesk-add-ticket`, `zendesk-update-ticket`, `zendesk-add-ticket-comment`, `zendesk-make-ticket-comment-private`, `zendesk-add-user`, `zendesk-update-user`, `zendesk-add-organization`, `zendesk-update-organization`, `zendesk-add-organization-member`, `zendesk-add-group`, `zendesk-update-group` or `zendesk-add-group-member`. Azure DevOps has no write tools here.
* Pass `max-records` set to `{max-records}` on every call (default 50 when empty).

**Validation:**

* If no work item matches, report the ticket as untracked in Azure DevOps. Do not guess.
* If more than 10 candidates match on title alone, show the 10 most recently changed and say how many were left out.
* Dates come from two systems; show both as returned and do not convert time zones.

Who it's for

One answer, three teams that use it

Support leads

Give customers a real update

See the state and owner of the work items behind a ticket, so your reply is accurate.

Is engineering working on Zendesk ticket 5123? Check Azure DevOps.

Developers

Find the work behind a ticket you were asked about

Confirmed links and possible matches are shown separately, so you know which item is really it.

Which Azure DevOps work items reference Zendesk ticket 4790?

Customer success managers

Follow escalations to engineering

Know whether a customer's issue has a work item and who owns it before your next call.

Who owns the Azure DevOps work for Zendesk ticket 4688, and what state is it in?

How it works

What PopdockAI does when you ask

You give a ticket id and your AI assistant finds the engineering work behind it. Nothing in Zendesk is changed.

01

Ask

You give the Zendesk ticket id.

Your AI tool

02

Read

It reads the ticket and its comments.

zendesk-get-ticket
zendesk-get-ticket-comment

03

Search

It finds Azure DevOps work items that reference it.

azure-devops-get-work-item
azure-devops-get-work-item-comment

04

Report

You get each work item with state and owner, and the strength of each link.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Azure DevOps and one secure connection to your AI tool. No code, no exports.

get-data

zendesk-get-ticket

Returns Zendesk support tickets with their status, priority, requester, assignee, group and organization. Filter by status, priority, assignee, group or dates to find the tickets you need.
get-data

zendesk-get-ticket-comment

Returns the comments on a Zendesk ticket, both public replies and internal notes, with their author and when they were posted.
get-data

azure-devops-get-work-item

Returns work items records from the Azure DevOps connector. Use it to read and filter work items across your Azure DevOps projects.
get-data

azure-devops-get-work-item-comment

Returns work item comments records from the Azure DevOps connector. Use it to read and filter work item comments across your Azure DevOps projects.
Read only.Nothing in Azure DevOps Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Tell customers who is working on their ticket

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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