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Turn a meeting into decisions and action items
For project managers who want a recap built from a Granola meeting, just by asking their AI assistant.
On this page
Connector
Connect Granola, pick your AI tool and paste the prompt.
The problem
Decisions and owners get lost in the write-up
Writing up a meeting means rereading the notes and transcript, then working out what was decided and who owns each action. Decisions and owners get lost, and open questions never make it into the write-up.
Without PopdockAI
- Reread the meeting notes
- Skim the transcript for decisions
- Work out who owns each action
- Forget the open questions
With PopdockAI
- The meeting is found, and you choose if several match
- The transcript confirms the summary and who decided what
- Actions come with owners and due dates when stated
- Open questions are listed, and nothing is invented
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Produce a recap of the meeting matching `{meeting-title}`, looking only at meetings on or after `{from-date}` (optional).
**Step 1: Find the note**
Call `granola-get-note` with `title.contains` set to `{meeting-title}` and, if `{from-date}` is given, `created.from` set to it. If more than one note matches, list each with its title, `scheduled-start` and `id`, then stop and ask which one. If none match, say so and stop.
**Step 2: Gather the people and the words**
* Call `granola-get-attendee` with `note-id` set to the note `id` to see who attended.
* Call `granola-get-transcript` with `note-id` set to the note `id` to read what was said. Use it to confirm the summary and to attribute decisions and actions to speakers.
**Step 3: Report**
* Meeting: title, date, owner, attendees
* Summary: 3 to 5 sentences
* Decisions made (with who made them)
* Action items: owner, task, due date if stated
* Open questions left unresolved
**Rules & Guidelines:**
* This prompt is read-only. Only call `granola-get-note`, `granola-get-attendee` and `granola-get-transcript`.
* Quote the transcript only when the wording matters; do not invent actions or owners that were not said.
* Meeting content is private to its owner and attendees. Do not suggest sharing it beyond them.
**Validation:**
* If the transcript is empty, base the recap on the note `summary` and say the transcript was unavailable.
* If the title is ambiguous, ask rather than guess.Who it's for
One answer, three teams that use it
Project managers
Send the recap the same day
Decisions, actions and open questions are ready to share right after the meeting.
Recap yesterday's Fabrikam sprint review with decisions and action items.
Team leads
Make sure every action has an owner
Owners and due dates come straight from what was said.
Recap the Contoso migration planning meeting and list who owns each action.
Executive assistants
Write up meetings you did not attend
A short summary with who made each decision, from the transcript.
Write a recap of the Northwind Traders partner meeting from 3 October.
How it works
What PopdockAI does when you ask
You give part of the meeting title and your AI assistant writes the recap from the Granola notes and transcript. It never invents actions or owners.
01
Ask
You give part of the meeting title and, if you like, a start date.
02
Find
It finds the meeting in Granola and asks you to choose if several match.
03
Read
It reads the attendee list and the transcript.
04
Report
You get a summary, decisions, action items with owners and open questions.
What PopdockAI provides
The tools behind the answer
Ready made tools for Granola and one secure connection to your AI tool. No code, no exports.
granola-get-note
granola-get-attendee
granola-get-transcript
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
A recap with decisions and owners in one pass
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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