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Chargebee

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Reconcile Chargebee payments to Dynamics GP applications
Report
Cross-Connector

Check Chargebee payments were applied in Dynamics GP

For finance teams who want cash applied correctly, just by asking their AI assistant about a customer.

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Reconcile Chargebee payments to Dynamics GP applications
Check that Chargebee payments from northwind-001 over the last 60 days were applied in Dynamics GP.
6 successful Chargebee payments in the last 60 days: 4 applied, 1 missing from GP and 1 unapplied. - Missing from GP: USD 450 received on 22 Sep - Unapplied in GP: USD 120 receipt with no invoice applied - Failed payments skipped: 2 Want the 4 applied payments listed?
Chargebee
Sample figures. Your results come from your own account.
chargebee-get-transaction
microsoft-dynamics-gp-get-rm-trx-apply
microsoft-dynamics-gp-get-rm-trx

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Chargebee

Chargebee
Run it on your own Chargebee data.

Connect Chargebee, pick your AI tool and paste the prompt.

Try PopdockAI free

The problem

Cash settled in billing sits unapplied in GP

Payments settled in Chargebee are not always applied to invoices in Dynamics GP, leaving cash unapplied and balances wrong. Checking means listing payments, then finding each receipt and its application in GP.

Without PopdockAI

  • List successful Chargebee payments
  • Find each cash receipt in GP
  • Check whether the receipt was applied
  • Leave unapplied cash on the books

With PopdockAI

  • Successful Chargebee payments are read, failed ones counted
  • GP applications and receivables are read for the customer
  • Payments match by amount within five days or reference
  • Missing and unapplied cash is listed and nothing is written

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** For the customer `{customer-id}` check that payments recorded in Chargebee since `{date-from}` (default: the last 60 days) were applied in Dynamics GP. Use `{gp-company}` as the GP company when given.

**Step 1: Chargebee payments**

Call `chargebee-get-transaction` (chargebee server) with `customer-id`, `date.from`, and `status` for successful payments if that filter accepts it. Keep id, date, amount, amount-unused, reference-number, payment-method and gateway. Skip failed transactions but count them.

**Step 2: GP applications**

Call `dynamics-gp-get-rm-trx-apply` (dynamics-gp server) with `customer-id` and `document-date.from`. Also call `dynamics-gp-get-rm-trx` (dynamics-gp server) with the same customer and date to see unapplied cash receipts.

**Step 3: Match**

Match each Chargebee payment to a GP cash receipt by amount-applied or document-amount equal to the payment amount within 5 days, and by reference-number appearing in `document-number`.

**Step 4: Report**

List payments applied in both systems, payments in Chargebee with no GP receipt, payments in GP with no Chargebee transaction, and payments received but still unapplied (Chargebee `amount-unused` above zero, or a GP receipt with a current-transaction-amount above zero).

**Rules & Guidelines:**

* `chargebee-get-transaction` is on the chargebee server; `dynamics-gp-get-rm-trx-apply` and `dynamics-gp-get-rm-trx` are on the dynamics-gp server.
* Read only. Do not call any write tool on either server.

**Validation:**

* If nothing is returned on one side, report the other side and say so.
* If the currencies differ, list the payments without comparing amounts.

Who it's for

One answer, three teams that use it

Cash application clerks

Apply what is still open

Payments received but unapplied in GP are listed, ready to apply.

Which Chargebee payments from contoso-014 are received but unapplied in Dynamics GP?

AR accountants

Find payments with no GP receipt

Chargebee payments with no receipt in GP show where cash was never recorded.

Check Fabrikam's Chargebee payments since September against GP receipts.

Finance controllers

Keep balances right

Applied, missing and unapplied payments in one list tell you if the customer balance is reliable.

Reconcile northwind-001's Chargebee payments to Dynamics GP applications for the last 90 days.

How it works

What PopdockAI does when you ask

You give a customer id and your AI assistant matches their Chargebee payments to Dynamics GP receipts and applications. Amounts are not compared across currencies.

01

Ask

You give a customer id and optionally a start date.

Your AI tool

02

Read

It reads the Chargebee payments and the GP applications and receipts.

chargebee-get-transaction
microsoft-dynamics-gp-get-rm-trx-apply
microsoft-dynamics-gp-get-rm-trx

03

Match

It matches by amount, date and reference number.

No items found.

04

Report

You get applied, missing and unapplied payments, with failed ones counted.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Chargebee and one secure connection to your AI tool. No code, no exports.

get-data

chargebee-get-transaction

Returns Chargebee payments and refunds with gateway, status and error details. Read-only.
get-data

microsoft-dynamics-gp-get-rm-trx-apply

Returns receivables apply records from Dynamics GP Receivables/Sales, showing which payments and credits were applied to which invoices and for how much. Filter by customer name, document date, amount applied, document number, document type, applied to document type, customer ID and applied to document number, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-rm-trx

Returns receivables transactions such as invoices, payments and credit memos from Dynamics GP Receivables Management, including customer, dates, amounts and outstanding balances. Filter by customer ID, document type, customer name, document date, document amount, document number, batch number and void status, and pick the company and the maximum number of records.
Read only.Nothing in Chargebee Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Missing and unapplied cash found quickly

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Get a live demo

Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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