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Reconcile Rillet period tax totals with Avalara AvaTax
Report
Cross-Connector

Reconcile Rillet and AvaTax tax totals for a period

For accountants who want to know why Rillet and Avalara AvaTax disagree on a period's tax, just by asking.

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Reconcile Rillet period tax totals with Avalara AvaTax
Reconcile September 2026 tax totals between Rillet and Avalara AvaTax.
Tax for September differs by 312.40 between Rillet and AvaTax. - Rillet tax: 18,420.00 - AvaTax tax: 18,107.60 - Unmatched: 3 Rillet invoices with no transaction - Mismatched: 2 invoices differ in tax Lists are capped at 10. Want the full list of the 5 invoices?
Rillet
Sample figures. Your results come from your own account.
rillet-get-invoices
avalara-avatax-get-transaction

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Rillet

Rillet
Run it on your own Rillet data.

Connect Rillet, pick your AI tool and paste the prompt.

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The problem

Period tax gaps found late in a month end spreadsheet

At month end an accountant exports invoices from Rillet and transactions from Avalara AvaTax and compares totals in a spreadsheet. Gaps between the two are found late, and the invoices behind them take longer still.

Without PopdockAI

  • Export invoices from Rillet for the period
  • Export transactions from AvaTax
  • Compare totals in a spreadsheet
  • Hunt for the invoices behind any gap

With PopdockAI

  • Tax and amounts totalled in both systems for your range
  • Invoice numbers matched to transaction codes
  • A warning when that matching is unreliable
  • Unmatched and mismatched invoices listed, nothing written

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** For invoice dates from `{from-date}` to `{to-date}` (format YYYY-MM-DD), compare the tax Rillet recorded on invoices with the tax AvaTax calculated, and list the invoices that explain any gap. AvaTax company is `{company}` (default: the default company).

**Step 1: Read Rillet invoices**

Call `rillet-get-invoices`. It has no filters, so keep only rows whose invoice-date is in the range. Total the tax-amount and total across them and count them.

**Step 2: Read AvaTax transactions**

Call `avalara-avatax-get-transaction` with `date.from` set to `{from-date}`, `date.to` set to `{to-date}`, `company` if given and a high `max-records`. Keep sales invoices only (document-type SalesInvoice) and exclude those with status Cancelled. Total total-tax and total-amount and count them.

**Step 3: Match**

Match each Rillet invoice to an AvaTax transaction where the AvaTax code equals the Rillet invoice-number. Rows with no match on the other side go into an unmatched list for that side. Among matched pairs, list those where tax-amount and total-tax differ by 0.01 or more.

**Step 4: Report**

Show the two totals and their difference, the counts, then three lists: Rillet invoices with no AvaTax transaction, AvaTax transactions with no Rillet invoice, and matched pairs whose tax differs (invoice-number, Rillet tax, AvaTax tax, difference). Cap each list at 25 rows and say how many more there are.

**Rules & Guidelines:**

* Tools whose names start with avalara-avatax are on the avalara-avatax server; tools whose names start with rillet are on the rillet server. Both servers must be connected.
* This prompt is read-only. Never call any AvaTax action tool (for example `avalara-avatax-transaction-create`, `avalara-avatax-transaction-adjust`, `avalara-avatax-transaction-void`, `avalara-avatax-transaction-commit`) or any Rillet add, update, apply or set tool (for example `rillet-add-invoice`, `rillet-update-invoice`, `rillet-add-credit-memo`).
* Report what the two systems show. Do not present the result as a filed tax return or as tax advice.
**Validation:**

* If the range is empty on both sides, say so and stop.
* If a transaction code does not follow the invoice-number convention, say that matching is unreliable and show totals only.
* If `{from-date}` is after `{to-date}`, stop and ask for a corrected range.

Who it's for

One answer, three teams that use it

Accountants

Reconcile tax without exports

Get both period totals and the invoices behind any difference in one answer.

Do Rillet and Avalara AvaTax agree on total tax for October 2026?

Tax managers

File with totals that match

See the unmatched and mismatched invoices before you file the return.

Reconcile Q3 tax between Rillet and AvaTax and list the invoices behind any gap.

Controllers

Close the month with tax tied out

Make the tax reconciliation a quick step in the close checklist.

Check last month's tax totals in Rillet against AvaTax before we close the books.

How it works

What PopdockAI does when you ask

You give a date range and your AI assistant totals tax in Rillet and Avalara AvaTax and explains any gap. It validates the range first and never writes to either system.

01

Ask

You give a date range, which it validates.

Your AI tool

02

Total

It totals tax and amounts in Rillet and in AvaTax.

rillet-get-invoices
avalara-avatax-get-transaction

03

Match

It matches invoice numbers to transaction codes and warns if that is unreliable.

No items found.

04

Report

You get the gap and the unmatched and mismatched invoices behind it.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Rillet and one secure connection to your AI tool. No code, no exports.

get-data

rillet-get-invoices

Returns customer invoices (number, customer, dates, status, totals, amount due) from Rillet.
get-data

avalara-avatax-get-transaction

Returns Avalara AvaTax sales tax transactions with the filters the tool offers, for the selected AvaTax company. Read-only.
Read only.Nothing in Rillet Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Period tax that ties out between Rillet and AvaTax

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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