Connectors

/

WooCommerce

/

Reconcile the WooCommerce catalog with Intacct by SKU
Report
Cross-Connector

Make your store and Sage Intacct agree on SKUs, price and stock

For operations and finance teams who want the WooCommerce catalog compared with Sage Intacct items by SKU by their AI assistant.

Try PopdockAI free
Get a live demo
Reconcile the WooCommerce catalog with Intacct by SKU
Compare our WooCommerce catalog with Sage Intacct items by SKU.
Of 240 published SKUs, 228 match a Sage Intacct item. - Missing or inactive: 8 SKUs, including BLEND-07 - Price differs: 6, such as MUG-BLU at 12.00 against 11.00 - Stock differs: 9, of which 5 equal units on processing orders - No SKU: 4 products unmatched Want the real stock differences listed?
WooCommerce
Sample figures. Your results come from your own account.
woocommerce-get-product
woocommerce-get-product-variation
sage-intacct-get-item
sage-intacct-get-item-warehouse
woocommerce-get-order-line

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

WooCommerce

WooCommerce
Run it on your own WooCommerce data.

Connect WooCommerce, pick your AI tool and paste the prompt.

Try PopdockAI free

The problem

Store and ledger disagree on what you sell

Your WooCommerce catalog and Sage Intacct items should describe the same products, but SKUs go missing, discontinued items stay published and prices drift. Some stock gaps are just orders waiting to ship, which hides real problems.

Without PopdockAI

  • Export products and Intacct items
  • Match SKUs and UPCs by hand
  • Compare prices and stock
  • Chase stock gaps that were only timing

With PopdockAI

  • Published products and variations are matched by item ID or UPC
  • Missing and inactive items are listed
  • Price and stock differences are shown
  • Timing-only stock gaps are grouped apart, and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Compare the published WooCommerce catalog (in categories containing `{category}`, default all) with Intacct items, SKU by SKU, using stock from Intacct warehouse `{warehouse-id}` (default: the item's total on hand). Check at most `{max-products}` products (default 250).

**Step 1: Read the WooCommerce catalog**

Call `woocommerce-get-product` with `status` = publish, `categories.contains` = `{category}` when set, and `max-records` = `{max-products}` (default 250). Keep `product-id`, `name`, `type`, `sku`, `regular-price`, `stock-quantity` and `stock-status`.

For every product whose `type` is variable, call `woocommerce-get-product-variation` with `product-id` and use each variation's `sku`, `regular-price`, `stock-quantity` and `stock-status` in place of the parent's. Treat an empty `stock-quantity` as "stock not managed".

List products and variations with no SKU separately; they cannot be matched.

**Step 2: Read the Intacct items**

Call `intacct-get-item` once with `max-records` = 2000 and match locally on `item-id` = SKU, then on `upc` = SKU. If exactly 2000 rows came back, look up each still-unmatched SKU one at a time with `item-id`. Keep `item-id`, `item-name`, `status`, `on-hand`, `uncommitted` and `base-price`.

If `{warehouse-id}` is set, call `intacct-get-item-warehouse` with `warehouse-id` = `{warehouse-id}` and use its `on-hand` per `item-id` instead of the item total.

**Step 3: Compare**

* Missing in Intacct: a SKU with no Intacct item.
* Inactive in Intacct: a published WooCommerce SKU whose Intacct item `status` is not active.
* Stock differs: stock is managed and `stock-quantity` differs from the Intacct on hand. For each, call `woocommerce-get-order-line` with `line-sku` and `order-status` = processing and total `line-quantity`: WooCommerce reduces stock when an order is placed, Intacct when it ships, so a difference equal to those units is timing, not an error.
* Stock status wrong: stock is not managed, and `stock-status` is instock while Intacct has nothing on hand, or outofstock while Intacct has stock.
* Price differs: `regular-price` differs from `base-price` by more than 0.01.

**Step 4: Report**

One table per finding type, with SKU, WooCommerce name, the WooCommerce value, the Intacct value and the difference. Put stock differences explained by processing orders in their own "timing only" group. End with counts: SKUs checked, matched, and each finding type.

**Rules & Guidelines:**

* `woocommerce-get-product`, `woocommerce-get-product-variation` and `woocommerce-get-order-line` are on the woocommerce server. `intacct-get-item` and `intacct-get-item-warehouse` are on the intacct server.
* This prompt is read-only. Do NOT call `woocommerce-update-product`, `woocommerce-update-product-variation` or `woocommerce-add-product`. To fix stock, suggest the sync-stock-from-intacct prompt.
* Leave the Intacct `company` parameter empty unless the user names an Intacct entity.

**Validation:**

* If WooCommerce returns no products, report the filters used and stop.
* If no SKU matches any Intacct item, say the two catalogs may use different identifiers (for example Intacct item IDs that are not the store SKUs) and stop rather than reporting every product as missing.
* If `{max-products}` was reached, say the result is partial.

Who it's for

One answer, three teams that use it

Inventory managers

Separate real stock errors from timing

Gaps explained by processing orders are grouped apart, so you chase only real differences.

Compare WooCommerce stock with Sage Intacct for the Main warehouse and separate timing gaps.

Ecommerce managers

Unpublish discontinued items

Products whose Intacct item is inactive are listed, so they can come off the store.

Which published WooCommerce products are inactive or missing in Sage Intacct?

Finance analysts

Check prices against the base price

Store prices that differ from the Intacct base price are shown side by side.

Show WooCommerce products in the Furniture category whose price differs from Intacct.

How it works

What PopdockAI does when you ask

You can narrow to a category or warehouse, and your AI assistant compares the catalog with Sage Intacct. It is read-only and stops if no SKU matches at all.

01

Ask

You optionally name a category or warehouse.

Your AI tool

02

Read

It reads published products and variations and the Intacct items.

woocommerce-get-product
woocommerce-get-product-variation
sage-intacct-get-item

03

Match

It matches each SKU by item ID or UPC and compares price and stock.

sage-intacct-get-item-warehouse
woocommerce-get-order-line

04

Report

You get real differences, with timing-only stock gaps grouped apart.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for WooCommerce and one secure connection to your AI tool. No code, no exports.

get-data

woocommerce-get-product

Returns WooCommerce products with prices, stock, status, categories, total sales and average rating. Filter by SKU, name, category, type, status, stock status, price range or a low stock threshold.
get-data

woocommerce-get-product-variation

Returns the variations of WooCommerce variable products with SKU, prices, sale flag and stock. Filter by parent product, SKU, status, stock status, price range, on sale or a low stock threshold.
get-data

sage-intacct-get-item

Returns items from Sage Intacct.
get-data

sage-intacct-get-item-warehouse

Returns item warehouses from Sage Intacct. One row per item per warehouse, with stock quantities.
get-data

woocommerce-get-order-line

Returns the product lines on WooCommerce orders: product, SKU, quantity, price, line total and tax. Filter by order, customer, SKU or product id, order status and date range.
Read only.Nothing in WooCommerce Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Store and ledger agree on SKUs, price and stock

Try PopdockAI free
Get a live demo

Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

‍

Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

Try PopdockAI Free
See Documentation