Connectors

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ServiceNow

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Resolve a ServiceNow problem
Write

Resolve ServiceNow problems only when every task is done

For problem managers who want a ServiceNow problem resolved with fix notes once its tasks are finished, by asking their AI assistant.

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Resolve a ServiceNow problem
Resolve PRB0040123 in ServiceNow. The fix shipped in VPN client 5.2.
All 3 tasks on PRB0040123 are closed, so it can be resolved. - State: Fix in progress to Resolved - Resolution code: Fix applied - Notes: Fix shipped in VPN client 5.2 - Follow-up: KB0010234 describes the old workaround Shall I resolve it?
ServiceNow
Sample figures. Your results come from your own account.
servicenow-get-problem
servicenow-get-problem-task
servicenow-update-problem
servicenow-get-knowledge

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

ServiceNow

ServiceNow
Run it on your own ServiceNow data.

Connect ServiceNow, pick your AI tool and paste the prompt.

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The problem

Problems resolved while work is still open

A ServiceNow problem should be resolved only once every task under it is finished. Resolving early hides outstanding work, and known error articles keep describing a workaround for an issue already fixed.

Without PopdockAI

  • Resolve the problem from the form
  • Skip checking its open tasks
  • Guess at the resolution code
  • Leave the known error article describing an old workaround

With PopdockAI

  • Resolved or closed problems stop the job
  • Any open task blocks resolution and is listed
  • A resolution code is proposed from the accepted list
  • One update after you confirm, with any known error article flagged

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Resolve problem `{problem-number}` with fix notes `{fix-notes}`, but only if nothing is left open under it.

**Step 1: Read the problem and tasks**

* Call `servicenow-get-problem` with number `{problem-number}`. Keep sys-id, state, known-error and cause notes context. If already Resolved or Closed, stop.
* Call `servicenow-get-problem-task` with problem `{problem-number}`.

**Step 2: Gate**

If any problem task is still open, list them and stop: the problem cannot be resolved while work is outstanding. Offer the user the choice of finishing those tasks first.

**Step 3: Confirm**

List the resolution-code values the tool accepts and propose the one that fits (for example Fix applied). Show the problem, current state, new state Resolved, the resolution code and `{fix-notes}`. Ask for an explicit yes.

**Step 4: Write once**

Call `servicenow-update-problem` once with sys-id, state Resolved, resolution-code, fix-notes `{fix-notes}` and work-notes "Resolved: `{fix-notes}`".

**Step 5: Verify and follow up**

Re-read with `servicenow-get-problem`. If known-error was true, call `servicenow-get-knowledge` with short-description.contains set to key words from the problem and remind the user that any known-error article should be updated or retired.

**Rules & Guidelines:**

* The only write tool this prompt may call is `servicenow-update-problem`, once, after confirmation. Do not call `servicenow-update-problem-task`, `servicenow-update-knowledge` or `servicenow-update-incident`.

**Validation:**

* If `{problem-number}` is not found, stop.

Who it's for

One answer, three teams that use it

Problem managers

Close problems with confidence

Know every task is finished before the problem is resolved.

Resolve PRB0040311, the certificate renewal is automated now.

Knowledge managers

Retire outdated workarounds

Get flagged when a known error article needs updating after the fix.

Resolve PRB0040287 with notes: print service patched in version 3.4, and tell me which article to update.

Infrastructure engineers

Wrap up after the fix ships

Record the fix and resolve the problem once your work is complete.

The fix for PRB0040350 is live. Resolve it if all tasks are closed.

How it works

What PopdockAI does when you ask

You give the problem and fix notes, and your AI assistant checks every task is done first. The problem is resolved only after you confirm.

01

Ask

You give the problem number and fix notes.

Your AI tool

02

Check

It reads the problem and tasks, and any open task blocks the resolution.

servicenow-get-problem
servicenow-get-problem-task

03

Confirm

It proposes a resolution code, shows the change and you say yes.

No items found.

04

Resolve

It updates the problem once, re-reads it and flags any article to update.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for ServiceNow and one secure connection to your AI tool. No code, no exports.

get-data

servicenow-get-problem

Returns problem records (number, state, priority, known error, related incidents and dates) from ServiceNow. Filter by number, state, priority, known error, assignment group, assignee, short description text and opened date range.
get-data

servicenow-get-problem-task

Returns problem task records, with the problem each belongs to, from ServiceNow. Filter by number, problem, type, state, assignment group, assignee, short description text and opened date range.
run-action

servicenow-update-problem

Updates an existing problem record in ServiceNow (the problem table), identified by its sys_id. Only the fields you pass are changed.
get-data

servicenow-get-knowledge

Returns knowledge articles (number, title, knowledge base, category, workflow state and usage) from ServiceNow. Filter by number, knowledge base, category, author, workflow state, short description text and published date range.
Read only.Nothing in ServiceNow Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Problems close only when the work is done

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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See Documentation