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Microsoft Dynamics GP

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Review Dynamics GP project contract billing
Report

Catch under-billing and overruns on project contracts

For project managers who want Dynamics GP contracts compared on value, billing and cost, by asking their AI assistant.

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Review Dynamics GP project contract billing
Review billing on all open Dynamics GP project contracts. Which are under-billed?
Of 18 open contracts, 4 need attention. - Under-billed: Contoso rollout, 72 percent spent, 48 percent billed - Over contract: Fabrikam upgrade cost exceeds the 120,000 contract - Pending: 2 change orders not yet approved - Unposted: 3 project invoices worth 21,400 Want the full contract table?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-pa-contract
microsoft-dynamics-gp-get-pa-change-order
microsoft-dynamics-gp-get-pa-billing

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

Contracts fall behind on billing while costs climb

Project contracts in Dynamics GP can fall behind on billing while costs keep climbing. Seeing which are under-billed, over budget or waiting on change orders means comparing value, billings, cost and pending invoices one contract at a time.

Without PopdockAI

  • Open each contract's value, billings and cost
  • Work out percent billed and percent spent by hand
  • Check for unapproved change orders
  • Find unposted project invoices separately

With PopdockAI

  • Value, billings and cost are read for each contract
  • Unapproved change orders and unposted invoices are listed
  • Percent billed and percent spent are worked out
  • Under-billing and overruns are flagged with a reason, nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Show the billing position of project contracts (customer `{customer-name}`, contract `{contract-number}`; defaults all open contracts): how much is contracted, billed and spent, and what change orders and invoices are pending.

Pass `{company}` as `company` on every call (if it is empty, omit `company` and the default company is used). Pass a generous `max-records` (1000). If a result comes back with exactly that many rows, say the result may be truncated.

**Step 1: Contracts**

Call `dynamics-gp-get-pa-contract` with `contract-number` or `customer-name.contains` when given; otherwise keep contracts whose `status` is open or active. Per contract: `contract-amount`, `actual-billings`, `actual-total-cost`, `accounting-method`, `project-type`.

**Step 2: Change orders**

Call `dynamics-gp-get-pa-change-order` by `contract-number` for each. List change orders not yet approved (by `change-order-status`) with `total-amount` and `total-cost`.

**Step 3: Open project invoices**

Per customer, call `dynamics-gp-get-pa-billing` by `customer-id` and list documents not yet posted (by `status`) with `billing-amount` and `due-date`.

**Step 4: Assess**

* Percent billed = actual billings divided by contract amount; percent spent = actual cost divided by contract amount.
* Flag contracts where spent runs ahead of billed by more than 10 points (under-billing), billings exceed the contract amount (check for approved change orders), or cost exceeds the contract amount.

**Step 5: Report**

A table per contract: number, name, customer, contract amount, billed, cost, percent billed, percent spent, margin, pending change orders, unposted invoices, and a flag column. Then the flagged contracts explained in one line each.

**Rules & Guidelines:**

* This prompt is read-only. Do not call any tool whose name does not contain `get` (no add, update, note or email tools).

**Validation:**

* If no contracts match, say so and stop.

Who it's for

One answer, three teams that use it

Project managers

See which contracts to bill now

Contracts where cost runs ahead of billing are flagged, so you can raise invoices before month end.

Which open Dynamics GP project contracts have cost running ahead of billing?

Project accountants

Find unposted invoices and change orders

Pending invoices and unapproved change orders are listed, so billing is complete.

List unapproved change orders and unposted invoices on Contoso's Dynamics GP contracts.

Finance directors

Spot contracts over budget

Contracts where cost or billings exceed the contract amount are flagged with a one-line explanation.

Are any Dynamics GP project contracts over their contract amount on cost or billing?

How it works

What PopdockAI does when you ask

You choose a customer, a contract or all open contracts, and your AI assistant reviews billing against cost in Dynamics GP. It only reads.

01

Ask

You choose a customer or contract, or all open contracts.

Your AI tool

02

Read

It reads each contract's value, billings and cost.

microsoft-dynamics-gp-get-pa-contract

03

Check

It lists unapproved change orders and unposted project invoices.

microsoft-dynamics-gp-get-pa-change-order
microsoft-dynamics-gp-get-pa-billing

04

Report

You get flagged contracts, each with a one-line explanation.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-pa-contract

Returns project contracts from Dynamics GP Project Accounting, including the customer, status, contract amount and actual billings and costs. Filter by contract manager ID, customer ID, status, contract number, contract amount, contract name, contract ID and project type, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-pa-change-order

Returns project change orders from Dynamics GP Project Accounting, including the contract, customer, status, dates and change order totals. Filter by customer name, change order type, contract number, change order number, total amount, change order date, customer ID and change order status, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-pa-billing

Returns project billing documents from Dynamics GP Project Accounting, including customer, document dates, billing amounts and status. Filter by customer PO number, status, batch number, biller transaction type, document number, customer ID, customer name and document amount, and pick the company and the maximum number of records.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Catch under-billing while there is time to bill

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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