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Chase missing and unposted timesheets the same week
For project teams who want to know who has not submitted Dynamics GP time and whose hours look wrong, by asking their AI assistant.
On this page
Connector
Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.
The problem
Missing timesheets found weeks too late
Every week someone has to find out who in Dynamics GP has not submitted project time, which timesheets are unposted and whose hours look wrong. Doing it by hand means comparing weeks employee by employee, and unbilled billable hours slip past.
Without PopdockAI
- Compare this week's timesheets with previous weeks by hand
- Chase unposted timesheets one at a time
- Scan hours per employee for anything unusual
- Miss billable time that was never billed
With PopdockAI
- Timesheets for the period and the four before are read
- Missing employees are listed with their last period
- Unposted timesheets show status and hours, with unusual hours flagged
- Unbilled billable time is shown by project, reading only
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For the timesheet period `{period-start}` to `{period-end}` (default last week, Monday to Sunday), show who has not submitted time, what is not yet posted, and where hours look wrong.
Pass `{company}` as `company` on every call (if it is empty, omit `company` and the default company is used). Pass a generous `max-records` (1000). If a result comes back with exactly that many rows, say the result may be truncated.
**Step 1: Timesheets in the period**
Call `dynamics-gp-get-pa-timesheet` with `document-date.from` and `document-date.to` at the period. Note `employee-id`, name, `status`, `total-quantity`, `total-costs`.
**Step 2: Who is missing**
Call `dynamics-gp-get-pa-timesheet` again for the four periods of the same length before this one. Employees who submitted in any of those but not in this period are missing.
**Step 3: Hours**
Call `dynamics-gp-get-pa-timesheet-line` with `date.from` and `date.to` at the period. Per employee: total hours, hours per project, and unbilled billable hours (by `billing-status`). Flag employees over 60 hours or under half their usual weekly hours from Step 2.
**Step 4: Report**
* Missing timesheets: employee id and name, last period submitted.
* Unposted timesheets: number, employee, status, hours.
* Hours table per employee with flags.
* Unbilled billable time by project.
**Rules & Guidelines:**
* This prompt is read-only. Do not call any tool whose name does not contain `get` (no add, update, note or email tools).
* Do not call `dynamics-gp-pa-timesheet-add` or `dynamics-gp-pa-timesheet-line-add`.
**Validation:**
* If no timesheets exist for the period, say so and give the most recent period that has them.Who it's for
One answer, three teams that use it
Project managers
Know who has not submitted time
Missing timesheets are listed with each person's last period, so you can chase them before costs fall behind.
Who has not submitted a Dynamics GP timesheet for the week ending 24 October?
Project accountants
Post timesheets before billing
Unposted timesheets with status and hours show what to post before the billing run.
Which Dynamics GP timesheets from last week are still unposted?
Resource managers
Spot unusual hours early
Weeks over 60 hours or under half the usual are flagged, so workload or entry problems are caught early.
Flag anyone in Dynamics GP with unusually high or low hours last week, and show unbilled billable time.
How it works
What PopdockAI does when you ask
You give a timesheet period, or use last week, and your AI assistant checks Dynamics GP timesheets against recent weeks. It only reads.
01
Ask
You give the timesheet period, or use last week.
02
Read
It reads timesheets for that period and the four before it.
03
Check
It lists missing and unposted timesheets and flags unusual hours.
04
Report
You get hours by employee and project and unbilled billable time.
What PopdockAI provides
The tools behind the answer
Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.
microsoft-dynamics-gp-get-pa-timesheet
microsoft-dynamics-gp-get-pa-timesheet-line
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Timesheets chased in the same week
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One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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