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Rillet vendor spend analysis
Report

See where money went across Rillet vendors and accounts

For finance teams who want Rillet spend by vendor and GL account across bills, card charges and reimbursements for a period.

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Rillet vendor spend analysis
Where did our money go in Q3 in Rillet? Show spend by vendor and account.
Q3 spend was 1.26 million USD across 184 vendors. - Top vendor: Fabrikam, 212,000 USD, mostly bills - Top account: 6120 Hosting, 18 percent of spend - Notable: Contoso coded to 4 unrelated accounts Want the full table by vendor?
Rillet
Sample figures. Your results come from your own account.
rillet-get-vendors
rillet-get-bill-lines
rillet-get-charge-items
rillet-get-reimbursement-items
rillet-get-accounts

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Rillet

Rillet
Run it on your own Rillet data.

Connect Rillet, pick your AI tool and paste the prompt.

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The problem

Spend spread across bills, cards and reimbursements

Knowing where money went means combining vendor bills, card charges and reimbursements from different places in Rillet, then totalling by vendor and GL account. In spreadsheets, miscoded spend and large unexplained lines rarely surface.

Without PopdockAI

  • Export bill lines, card charges and reimbursements
  • Combine them by vendor in a spreadsheet
  • Total spend by GL account
  • Miss miscoded and unexplained lines

With PopdockAI

  • Bill lines, card charges and reimbursements read for the period
  • Top vendors with spend split by source
  • Spend by GL account with its share of the period
  • Miscoded, oversized and undescribed lines flagged, nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Show where money went between `{from-date}` and `{to-date}`: spend by vendor and by GL account, across bills, card charges and reimbursements, optionally limited to the vendor `{vendor-name}`.

**Step 1: Resolve the vendor (only if one was given)**

If `{vendor-name}` is not empty, call `rillet-get-vendors` and find the vendor whose `name` matches. If more than one matches, list them and stop.

**Step 2: Gather the spend**

* Bills: `rillet-get-bill-lines` with `bill-date.from` = `{from-date}` and `bill-date.to` = `{to-date}` (and `vendor-id` if resolved).
* Card charges: `rillet-get-charge-items` with `charge-date.from` and `charge-date.to` set the same way (and `vendor-id` if resolved).
* Reimbursements: `rillet-get-reimbursement-items` takes no filters. Keep rows whose `reimbursement-date` falls in the period (and the `vendor-id` if resolved).
* Names: `rillet-get-vendors` for vendor names and `rillet-get-accounts` for account names.

**Step 3: Report**

* Top vendors by spend: vendor, bills, charges, reimbursements, total.
* Spend by GL account: account code, account name, total, share of the period.
* Anything notable: a vendor whose spend lands in several unrelated accounts, a single line over 10 percent of the period total, line items with no description.
* Per currency throughout; never add currencies together.

**Rules & Guidelines:**

* This is read-only. Do not call any tool whose name starts with rillet-add-, rillet-update-, rillet-apply-, rillet-unapply-, rillet-record-, rillet-set- or rillet-setup-.
* Use `amount` for spend and report `tax-amount` separately; do not blend them.

**Validation:**

* If the dates are missing or `{from-date}` is after `{to-date}`, ask for them again in YYYY-MM-DD form.
* If nothing is returned, say the period has no recorded spend.

Who it's for

One answer, three teams that use it

Finance managers

Know your top vendors

Spend by vendor across bills, cards and reimbursements, in one ranked answer.

Who were our top 10 vendors by spend in Rillet last quarter?

Controllers

Catch miscoded spend

Vendors coded to several unrelated accounts are flagged for a coding review.

Show Rillet spend by GL account for October and flag anything that looks miscoded.

Budget owners

Check spend with one vendor

See everything paid to one vendor in a period, from every source.

How much did we spend with Contoso in Rillet this year, across bills and cards?

How it works

What PopdockAI does when you ask

You give a date range and your AI assistant totals Rillet spend by vendor and GL account across every source. It only reads, and it reports per currency with tax shown apart.

01

Ask

You give a date range, and optionally a vendor.

Your AI tool

02

Read

It reads bill lines, card charges and reimbursements in the period.

rillet-get-vendors
rillet-get-bill-lines
rillet-get-charge-items
rillet-get-reimbursement-items
rillet-get-accounts

03

Report

You get top vendors, spend by GL account and notable items.

No items found.

04

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Rillet and one secure connection to your AI tool. No code, no exports.

get-data

rillet-get-vendors

Returns vendors (name, contact, address, payment terms, 1099 status) from Rillet.
get-data

rillet-get-bill-lines

Returns vendor bill line items with account codes, amounts and service periods from Rillet.
get-data

rillet-get-charge-items

Returns card and other charge line items with account codes and amounts from Rillet.
get-data

rillet-get-reimbursement-items

Returns expense reimbursement line items (account code, amount, service period) from Rillet.
get-data

rillet-get-accounts

Returns chart of accounts entries (code, name, type, status) from Rillet.
Read only.Nothing in Rillet Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

See where spend really goes

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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