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Spot overloaded and idle agents in a Zendesk group
For team leads who want ticket load spread fairly across a Zendesk group, by asking their AI assistant for a workload report.
On this page
Connector
Connect Zendesk, pick your AI tool and paste the prompt.
The problem
One agent carries the urgent work while another sits idle
Work in a Zendesk group is rarely spread evenly: one agent holds most urgent tickets while another has none, and frequent skips hint at skills gaps. Seeing it means counting tickets agent by agent.
Without PopdockAI
- Filter the group's tickets by assignee
- Count urgent and overdue work for each agent
- Check skip reasons one by one
- Rebalance on instinct
With PopdockAI
- Open, pending, urgent and overdue tickets are counted per agent
- Skips in the last 14 days come with reasons
- Agents above twice the median or with nothing are flagged
- Ticket moves are suggested by id and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Report the current workload of each agent in group `{group-name}` and flag imbalance.
**Step 1: Resolve the group**
Call `zendesk-get-group` with group-name `{group-name}` and deleted false. If nothing matches, retry with group-name.contains. If none or several match, list them and stop.
**Step 2: List the agents**
Call `zendesk-get-group-member` with the group-id. Keep user-id, user-name, user-email and user-role for each member.
**Step 3: Count each agent's work**
For each member (at most 25):
* Call `zendesk-get-ticket` with assignee-name set to the member's user-name, once for status open and once for status pending, max-records 200. Count urgent and high priority tickets and any past due-date.
* Call `zendesk-get-skipped-ticket` with user-id set to the member's user-id and created.from set to today minus 14 days (YYYY-MM-DD). Count skips and note the common skip-reason values.
Then call `zendesk-get-ticket` with group-name set to the group and status new to count unassigned new work waiting in the queue.
**Step 4: Report**
1. A table: agent name, open, pending, urgent+high, overdue, skips in 14 days.
2. The group total and the unassigned new count.
3. Imbalance: any agent carrying more than twice the group median of open tickets, and any agent with no open work.
4. Skips: agents who skip often, with the reasons, as a signal of tickets outside their skills.
5. Rebalancing suggestions naming specific ticket-ids that could move.
**Rules & Guidelines:**
* This prompt is read-only. Do NOT call `zendesk-update-ticket`, `zendesk-add-group-member`, `zendesk-update-group` or any other add, update or make tool. Suggest moves; do not make them.
* Tickets are matched by assignee name; if two agents share a name, say the counts may be merged.
**Validation:**
* If the group has no members, say so and stop.
* If a member has role end-user, skip them and note it; only agents and admins take tickets.Who it's for
One answer, three teams that use it
Support team leads
Rebalance before someone is overloaded
See which agents carry more than twice the median, with suggested ticket moves you can act on.
Who in the Zendesk Billing group is overloaded right now, and which tickets could move?
Support managers
Spot skills gaps from skipped tickets
Frequent skippers and their reasons point to tickets outside someone's skills, a cue for training or routing.
Which agents in our Tier 1 Zendesk group skip tickets most often, and why?
Workforce planners
Check how evenly work is spread
A workload table per agent, with unassigned new work counted, shows whether the group needs more hands.
Give me a workload table for the Zendesk Onboarding group with unassigned tickets counted.
How it works
What PopdockAI does when you ask
You name the group, and your AI assistant counts each agent's workload and compares them. It suggests moves and leaves them for you to make.
01
Ask
You name the group.
02
Count
It counts each agent's open, pending, urgent, overdue and skipped tickets.
03
Compare
It flags agents above twice the median or with no work, and frequent skippers.
04
Report
You get a workload table and suggested ticket moves by id.
What PopdockAI provides
The tools behind the answer
Ready made tools for Zendesk and one secure connection to your AI tool. No code, no exports.
zendesk-get-group
zendesk-get-group-member
zendesk-get-ticket
zendesk-get-skipped-ticket
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Rebalance work with evidence, before anyone burns out
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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