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PowerGP Online

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Audit PowerGP Online vendor payables and 1099
Report

Audit a vendor's payables and 1099 setup in one answer

For accounts payable teams who want a vendor's balance, payments and 1099 gaps without opening three Dynamics GP screens.

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Audit PowerGP Online vendor payables and 1099
Audit Contoso Office Supply in our Dynamics GP company for 2026. What do we owe, what was paid, and is the 1099 information complete?
Contoso Office Supply has two open documents and one 1099 gap. - Balance: 12,480.00 across 2 open documents, 1 past due - Payments: 6 applied payments this year - 1099 total: 18,200.00 for 2026 - Gap: the tax ID is blank on the 1099 rows Want the full list of open documents with due dates?
PowerGP Online
Sample figures. Your results come from your own account.
powergp-online-get-vendors
powergp-online-get-payablestransactions
powergp-online-get-payablesapply
powergp-online-get-payables1099transactions

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

PowerGP Online

PowerGP Online
Run it on your own PowerGP Online data.

Connect PowerGP Online, pick your AI tool and paste the prompt.

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The problem

One vendor check means three screens and a 1099 surprise

To check one vendor, accounts payable opens the vendor inquiry, then payment history, then the 1099 screens in Dynamics GP. A missing tax ID or blank 1099 type slips past across three screens and only shows up when the forms are due.

Without PopdockAI

  • Open the vendor inquiry for the balance
  • Switch to payment history for applied payments
  • Check the 1099 screens for the year
  • Find the missing tax ID when forms are due

With PopdockAI

  • The vendor matched in Dynamics GP, with a stop if several match
  • Open and closed payables and applied payments read together
  • The year's 1099 rows totalled in the same summary
  • A missing tax ID reported only when the 1099 rows show it

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Build a full picture of vendor `{vendor}` in `{company}` (default company if empty): balance, open documents, payment history and 1099 setup for year `{year}` (default current calendar year).

**Step 1: Find the vendor**

Call `powergp-online-get-vendors` with `vendor-id` equal to `{vendor}`. If nothing matches, call it again with `vendor-name.contains` set to `{vendor}`. If more than one vendor matches, list them (id, name, balance) and stop.

**Step 2: Open and recent documents**

Call `powergp-online-get-payablestransactions` with the vendor id. Separate open documents (unapplied amount above zero) from closed ones, and note any past `due-date`.

**Step 3: Payments applied**

Call `powergp-online-get-payablesapply` with the vendor id to see which payments were applied to which documents.

**Step 4: 1099**

Call `powergp-online-get-payables1099transactions` with the vendor id and `document-date.from` and `document-date.to` set to the year. Report whether `tax-id-number` is present, the 1099 type, and the total document amount.

**Step 5: Report**

Give: vendor header (id, name, class, balance, last invoice, last payment), open documents table, payments summary, 1099 total and any gaps (missing tax id, 1099 type blank on a document).

**Rules & Guidelines:**

* This prompt is read-only. Only the get tools on this server exist; never try to change, post, approve, release or delete anything in Dynamics GP.
* Do not call customer or receivables tools.
* Only report a missing tax id when the 1099 call returned rows with it blank; do not guess otherwise.

**Validation:**

* If the vendor has no 1099 rows, say so rather than implying a problem.

Who it's for

One answer, three teams that use it

Accounts payable

Answer what we owe a vendor in one reply

Balance, open documents and payments come back together, without opening three inquiry screens.

What do we owe Fabrikam Freight in Dynamics GP and what have we paid them this year?

Tax and compliance

Find 1099 gaps before the forms are due

See the 1099 total for the year and whether the tax ID is really missing, well before year end.

Is the 1099 information for Northwind Consulting complete for 2026 in our GP company?

Controllers

Review key vendors ahead of year end

Check balance, payments and 1099 status for a vendor in one read-only summary before you close the year.

Audit Contoso Logistics for 2026: open payables, payments applied and 1099 total.

How it works

What PopdockAI does when you ask

You name a vendor and a year and your AI assistant reads PowerGP Online for you. It stops if several vendors match and changes nothing in Dynamics GP.

01

Ask

You name a vendor and a year.

Your AI tool

02

Match

It finds the vendor in Dynamics GP and stops if several match.

powergp-online-get-vendors

03

Read

It reads open payables, applied payments and 1099 rows for the year.

powergp-online-get-payablestransactions
powergp-online-get-payablesapply
powergp-online-get-payables1099transactions

04

Report

It summarizes balance, documents, payments and any missing tax ID.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for PowerGP Online and one secure connection to your AI tool. No code, no exports.

get-data

powergp-online-get-vendors

Returns vendors from the PowerGP Online connector (Microsoft Dynamics GP). Read-only; can be filtered by company and the record fields it offers.
get-data

powergp-online-get-payablestransactions

Returns payables transactions from the PowerGP Online connector (Microsoft Dynamics GP). Read-only; can be filtered by company and the record fields it offers.
get-data

powergp-online-get-payablesapply

Returns payables applications from the PowerGP Online connector (Microsoft Dynamics GP). Read-only; can be filtered by company and the record fields it offers.
get-data

powergp-online-get-payables1099transactions

Returns 1099 payables transactions from the PowerGP Online connector (Microsoft Dynamics GP). Read-only; can be filtered by company and the record fields it offers.
Read only.Nothing in PowerGP Online Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

A vendor's balance and 1099 gaps in one summary

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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