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Get a BugHerd project status report in one request
For project managers who want their AI assistant to summarize a BugHerd project's board, activity and risks for a weekly update.
On this page
Connector
Connect BugHerd, pick your AI tool and paste the prompt.
The problem
Weekly BugHerd updates take longer than they should
A weekly update on a BugHerd project means counting tasks per column, working out what was added and archived, checking the inbox and scanning for critical or overdue items. Numbers copied from different screens at different times rarely add up.
Without PopdockAI
- Count tasks in every board column
- Work out what was added and archived this week
- Check the feedback inbox and scan for critical items
- Reconcile numbers that do not add up
With PopdockAI
- Columns, new and archived tasks and the inbox are read together
- Critical and past due tasks are picked out as risks
- Only counts it actually read are reported
- A headline and focus points are written, nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Produce a status report for the BugHerd project `{project-name}` covering the last `{lookback-days}` days (default 7).
**Step 1: Find the project**
Call `bugherd-get-projects` with `name.contains` set to `{project-name}`. If nothing matches, say so and stop. If more than one project matches, list their names and project-id values and ask which one is meant; do not guess. Use the matching project's project-id in every later call.
**Step 2: Board shape**
Call `bugherd-get-columns` with `project-id`. Record each column's name and number-of-tasks: this is the current shape of the board.
**Step 3: Activity in the period**
* Call `bugherd-get-tasks` with `project-id` and `created.from` set to the start of the period to get new tasks.
* Call `bugherd-get-archived-tasks` with `project-id` and `created.from` set to the start of the period to see what was archived.
* Call `bugherd-get-feedback` with `project-id` to count what is still waiting in the inbox.
* Call `bugherd-get-tasks` with `project-id` and `severity` set to critical to list open critical tasks.
**Step 4: Report**
Use these sections:
1. **Headline:** one sentence on whether the project is getting healthier or worse.
2. **Board:** column name and task count, in board order.
3. **This period:** tasks created, tasks archived, feedback waiting.
4. **At risk:** open critical tasks and any task whose due-date has passed, with task number, title and assignee.
5. **Suggested focus:** at most three bullets.
**Rules & Guidelines:**
* Do not call any write tool: `bugherd-add-task`, `bugherd-add-feedback`, `bugherd-update-task`, `bugherd-move-task`, `bugherd-add-comment`, `bugherd-add-attachment-from-url`, `bugherd-add-project`, `bugherd-update-project`, `bugherd-add-project-member`, `bugherd-add-guest-to-project`. This prompt is read-only.
* Report counts you read; never estimate a number you did not fetch.
* If a list returned exactly the max-records limit, say the count may be higher.
**Validation:**
* If the project has no tasks at all, say so and stop after Step 2.Who it's for
One answer, three teams that use it
Project managers
Send the weekly update in minutes
Get the board, the week's numbers and the risks in one report you can paste into the client email.
Write a status report for the Fabrikam Shop BugHerd project covering the last 7 days.
Account directors
Know which projects need attention
See critical and overdue work at a glance before a client raises it with you.
What is at risk in the Northwind Traders BugHerd project right now?
Agency producers
Agree the focus for next week
Use the suggested focus points to steer the team's next sprint from real numbers.
Give me a 14 day status report on the Contoso Portal BugHerd project with suggested focus points.
How it works
What PopdockAI does when you ask
You name the project and period, and your AI assistant reads the board and writes the report. It says when a count may be higher than shown and changes nothing.
01
Ask
You name the project and, optionally, the number of days to cover.
02
Read
It reads the board columns, new and archived tasks, the inbox and critical tasks.
03
Assess
It picks out critical and past-due tasks as the risks.
04
Report
You get a headline, the board, the period numbers, the risks and suggested focus.
What PopdockAI provides
The tools behind the answer
Ready made tools for BugHerd and one secure connection to your AI tool. No code, no exports.
bugherd-get-projects
bugherd-get-columns
bugherd-get-tasks
bugherd-get-archived-tasks
bugherd-get-feedback
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
A status report built from real counts
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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