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Microsoft Dynamics GP

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Compare a Dynamics GP sales document with its Avalara AvaTax transaction
Report
Cross-Connector

Compare a Dynamics GP invoice with its AvaTax transaction

For tax accountants who want to see how a Dynamics GP sales document differs from its Avalara AvaTax transaction, just by asking.

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Compare a Dynamics GP sales document with its Avalara AvaTax transaction
Compare Dynamics GP invoice INV-30077 with its Avalara AvaTax transaction.
Invoice INV-30077 differs from AvaTax in tax and in one line. - Tax: 112.50 in GP, 105.00 in AvaTax - Total: 1,612.50 in GP, 1,605.00 in AvaTax - Line 3: taxed in GP, exempt in AvaTax - AvaTax status: committed Want me to check other invoices for the same customer?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-rm-sales-trx
microsoft-dynamics-gp-get-rm-sales-line-item
avalara-avatax-get-transaction
avalara-avatax-get-transaction-line

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

Tax differences surface after the return is filed

Matching a Dynamics GP invoice to its Avalara AvaTax transaction means comparing lines across two screens. A difference in tax or lines is often found only after the return has been filed.

Without PopdockAI

  • Open the sales document and its lines in Dynamics GP
  • Find the matching transaction in Avalara AvaTax
  • Compare tax, totals and lines by eye
  • Miss transactions that were never committed

With PopdockAI

  • The document and its lines are read from Dynamics GP
  • The AvaTax transaction with the same code is found
  • Differences in tax, totals and lines are listed, ignoring sub cent rounding
  • Uncommitted transactions are flagged and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Compare Dynamics GP sales document `{sop-number}` with the Avalara AvaTax transaction that has the same code and report any difference in tax, total or lines. If `{sop-type}` is given, use it to pick the right GP document; default to showing every type that matches.

**Step 1: Read the document in Dynamics GP**

Call `dynamics-gp-get-rm-sales-trx` with `sop-number` set to `{sop-number}` (and `sop-type` set to `{sop-type}` if it is not empty). If more than one document comes back, list them and stop. If none, say so and stop. Keep `customer-id`, `document-date`, `subtotal`, `tax-amount` and `document-amount`. Then call `dynamics-gp-get-rm-sales-line-item` with the same `sop-number` and keep each `item-number`, `quantity` and `extended-price`.

**Step 2: Find the transaction in Avalara AvaTax**

Call `avalara-avatax-get-transaction` with `code` set to the GP `sop-number` and `customer-code` set to the GP `customer-id`. If nothing comes back, report the document as present in Dynamics GP and not recorded in AvaTax, and stop. If more than one comes back, list them with `document-type` and `status` and stop. Keep `id`, `status`, `total-amount`, `total-tax` and `total-exempt`. Then call `avalara-avatax-get-transaction-line` with `transaction-id` set to that `id` and keep each `item-code`, `quantity`, `line-amount` and `tax`.

**Step 3: Compare**

Compare GP `tax-amount` against AvaTax `total-tax` and GP `subtotal` against AvaTax `total-amount`. Match lines by `item-number` against `item-code`; for each pair compare `extended-price` against `line-amount` and `quantity` against `quantity`. List lines present on only one side. Treat rounding differences under 0.01 as a match.

**Step 4: Report**

Give the header comparison, a line table with a verdict per line, and the AvaTax `status` (a Saved or Temporary transaction is not yet committed). Finish with a one-line conclusion.
**Rules & Guidelines:**

* Tools whose names start with avalara-avatax- are on the avalara-avatax MCP server; tools whose names start with dynamics-gp- are on the dynamics-gp MCP server. Both servers must be connected.
* This prompt is read-only. Never call any create, update, delete, add, void, commit, adjust, post or other action tool on either server.
* Report what the two systems show. Do not present results as tax advice or as a filed return.

**Validation:**

* If either system returns nothing, say which and stop.
* If the two systems disagree, show both amounts and the difference; do not suggest which is correct.

Who it's for

One answer, three teams that use it

Tax accountants

Check an invoice against AvaTax in one step

Differences in tax, totals and lines come back in one answer, instead of two screens and a calculator.

Compare Dynamics GP invoice INV-41220 with its Avalara AvaTax transaction.

Billing teams

Answer a customer's tax query

When a customer disputes the tax on an invoice, see straight away whether GP and AvaTax agree.

Contoso says the tax on invoice INV-38811 is wrong. Does it match AvaTax?

Finance controllers

Catch uncommitted transactions before filing

Transactions not yet committed in AvaTax are flagged, so they can be fixed before the period's return.

Is the AvaTax transaction for Dynamics GP invoice INV-40102 committed, and do the totals match?

How it works

What PopdockAI does when you ask

You name the sales document, and your AI assistant lines it up with its Avalara AvaTax transaction. It reports the differences without saying which side is right, and changes nothing.

01

Ask

You name the Dynamics GP sales document.

Your AI tool

02

Read

It reads the document and its lines.

microsoft-dynamics-gp-get-rm-sales-trx
microsoft-dynamics-gp-get-rm-sales-line-item

03

Match

It finds the AvaTax transaction with the same code and flags it if uncommitted.

avalara-avatax-get-transaction
avalara-avatax-get-transaction-line

04

Compare

You get differences in tax, totals and lines, ignoring sub-cent rounding.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-rm-sales-trx

Returns Sales Order Processing documents such as quotes, orders and invoices from Dynamics GP Sales, with the customer, dates, salesperson and document totals. Filter by batch number, customer ID, SOP type, SOP number, salesperson ID, document amount, customer name and document date, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-rm-sales-line-item

Returns sales document lines from Dynamics GP Sales Order Processing, with the customer, item, quantity, prices and costs of each line. Filter by location code, SOP type, item number, SOP number, customer name, customer ID, item description and extended price, and pick the company and the maximum number of records.
get-data

avalara-avatax-get-transaction

Returns Avalara AvaTax sales tax transactions with the filters the tool offers, for the selected AvaTax company. Read-only.
get-data

avalara-avatax-get-transaction-line

Returns Avalara AvaTax transaction lines with the filters the tool offers, for the selected AvaTax company. Read-only.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Tax differences found before you file

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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