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Compare a Dynamics GP invoice with its AvaTax transaction
For tax accountants who want to see how a Dynamics GP sales document differs from its Avalara AvaTax transaction, just by asking.
On this page
Connector
Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.
The problem
Tax differences surface after the return is filed
Matching a Dynamics GP invoice to its Avalara AvaTax transaction means comparing lines across two screens. A difference in tax or lines is often found only after the return has been filed.
Without PopdockAI
- Open the sales document and its lines in Dynamics GP
- Find the matching transaction in Avalara AvaTax
- Compare tax, totals and lines by eye
- Miss transactions that were never committed
With PopdockAI
- The document and its lines are read from Dynamics GP
- The AvaTax transaction with the same code is found
- Differences in tax, totals and lines are listed, ignoring sub cent rounding
- Uncommitted transactions are flagged and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Compare Dynamics GP sales document `{sop-number}` with the Avalara AvaTax transaction that has the same code and report any difference in tax, total or lines. If `{sop-type}` is given, use it to pick the right GP document; default to showing every type that matches.
**Step 1: Read the document in Dynamics GP**
Call `dynamics-gp-get-rm-sales-trx` with `sop-number` set to `{sop-number}` (and `sop-type` set to `{sop-type}` if it is not empty). If more than one document comes back, list them and stop. If none, say so and stop. Keep `customer-id`, `document-date`, `subtotal`, `tax-amount` and `document-amount`. Then call `dynamics-gp-get-rm-sales-line-item` with the same `sop-number` and keep each `item-number`, `quantity` and `extended-price`.
**Step 2: Find the transaction in Avalara AvaTax**
Call `avalara-avatax-get-transaction` with `code` set to the GP `sop-number` and `customer-code` set to the GP `customer-id`. If nothing comes back, report the document as present in Dynamics GP and not recorded in AvaTax, and stop. If more than one comes back, list them with `document-type` and `status` and stop. Keep `id`, `status`, `total-amount`, `total-tax` and `total-exempt`. Then call `avalara-avatax-get-transaction-line` with `transaction-id` set to that `id` and keep each `item-code`, `quantity`, `line-amount` and `tax`.
**Step 3: Compare**
Compare GP `tax-amount` against AvaTax `total-tax` and GP `subtotal` against AvaTax `total-amount`. Match lines by `item-number` against `item-code`; for each pair compare `extended-price` against `line-amount` and `quantity` against `quantity`. List lines present on only one side. Treat rounding differences under 0.01 as a match.
**Step 4: Report**
Give the header comparison, a line table with a verdict per line, and the AvaTax `status` (a Saved or Temporary transaction is not yet committed). Finish with a one-line conclusion.
**Rules & Guidelines:**
* Tools whose names start with avalara-avatax- are on the avalara-avatax MCP server; tools whose names start with dynamics-gp- are on the dynamics-gp MCP server. Both servers must be connected.
* This prompt is read-only. Never call any create, update, delete, add, void, commit, adjust, post or other action tool on either server.
* Report what the two systems show. Do not present results as tax advice or as a filed return.
**Validation:**
* If either system returns nothing, say which and stop.
* If the two systems disagree, show both amounts and the difference; do not suggest which is correct.Who it's for
One answer, three teams that use it
Tax accountants
Check an invoice against AvaTax in one step
Differences in tax, totals and lines come back in one answer, instead of two screens and a calculator.
Compare Dynamics GP invoice INV-41220 with its Avalara AvaTax transaction.
Billing teams
Answer a customer's tax query
When a customer disputes the tax on an invoice, see straight away whether GP and AvaTax agree.
Contoso says the tax on invoice INV-38811 is wrong. Does it match AvaTax?
Finance controllers
Catch uncommitted transactions before filing
Transactions not yet committed in AvaTax are flagged, so they can be fixed before the period's return.
Is the AvaTax transaction for Dynamics GP invoice INV-40102 committed, and do the totals match?
How it works
What PopdockAI does when you ask
You name the sales document, and your AI assistant lines it up with its Avalara AvaTax transaction. It reports the differences without saying which side is right, and changes nothing.
01
Ask
You name the Dynamics GP sales document.
02
Read
It reads the document and its lines.
03
Match
It finds the AvaTax transaction with the same code and flags it if uncommitted.
04
Compare
You get differences in tax, totals and lines, ignoring sub-cent rounding.
What PopdockAI provides
The tools behind the answer
Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.
microsoft-dynamics-gp-get-rm-sales-trx
microsoft-dynamics-gp-get-rm-sales-line-item
avalara-avatax-get-transaction
avalara-avatax-get-transaction-line
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Tax differences found before you file
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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