Report

Cross-Connector

Compare a Dynamics GP vendor with its AvaTax vendor

For AP teams who want to see where a Dynamics GP vendor and its Avalara AvaTax record disagree, just by asking.

Compare a Dynamics GP vendor with its Avalara AvaTax vendor

Compare Dynamics GP vendor ACME0001 with its Avalara AvaTax vendor record.

Vendor ACME0001 differs in 2 fields and has a taxpayer ID on one side only. - Address: 12 Main St in GP, 12 Main Street in AvaTax - Phone: 555-0142 in GP, blank in AvaTax - Taxpayer ID: on file in GP, missing in AvaTax I have not decided which value is correct. Want to check another vendor?

Microsoft Dynamics GP

Sample figures. Your results come from your own account.

microsoft-dynamics-gp-get-pm-vendor

microsoft-dynamics-gp-get-pm-vendor-address

avalara-avatax-get-vendor

On this page

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

The problem

Vendor tax details break at year-end reporting

Checking a Dynamics GP vendor against its Avalara AvaTax vendor record is done by hand. Missing taxpayer IDs and address differences tend to surface at year end, when fixing them is urgent.

Without PopdockAI

Open the vendor and its addresses in Dynamics GP
Find the matching vendor in Avalara AvaTax
Compare each field by eye
Find the missing taxpayer ID at year end

With PopdockAI

The vendor and addresses are read and the AvaTax vendor is found
Fields are compared one by one and differences listed
Only whether a taxpayer ID exists is shown, never the ID
It never picks a correct value and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt

**Objective:** Compare the Dynamics GP vendor `{vendor-id}` with its Avalara AvaTax vendor record and report where the tax-relevant details disagree.

**Step 1: Read the vendor in Dynamics GP**

Call `dynamics-gp-get-pm-vendor` with `vendor-id` set to `{vendor-id}`. If nothing is returned, say so and stop. Keep `vendor-name`, `primary-email-address`, `address-1`, `city`, `state`, `zip-code`, `vendor-status` and `hold`. Then call `dynamics-gp-get-pm-vendor-address` with the same `vendor-id` and keep each `address-code`, `state` and `zip-code`.

**Step 2: Find the vendor in Avalara AvaTax**

Call `avalara-avatax-get-vendor` with `vendor-code` set to the Dynamics GP `vendor-id`. If it returns nothing, call it again with `email-address` set to the GP `primary-email-address`, then with `name` set to the GP `vendor-name`. If more than one record matches, list them and stop. If nothing matches, report the vendor as present in Dynamics GP and absent from AvaTax, and stop.

**Step 3: Compare**

Compare `vendor-name` against `name`, `primary-email-address` against `email-address`, `city` against `city`, `state` against `region`, `zip-code` against `postal-code`. Treat case, spacing and ZIP+4 differences as formatting. Report whether AvaTax holds a `taxpayer-id-number` for the vendor (say only whether one is present, never print it).

**Step 4: Report**

Give a table of field, Dynamics GP value, AvaTax value and verdict, then a one-line conclusion.
**Rules & Guidelines:**

* Tools whose names start with avalara-avatax- are on the avalara-avatax MCP server; tools whose names start with dynamics-gp- are on the dynamics-gp MCP server. Both servers must be connected.
* This prompt is read-only. Never call any create, update, delete, add, void, commit, adjust, post or other action tool on either server.
* Report what the two systems show. Do not present results as tax advice or as a filed return.

**Validation:**

* If either system returns nothing, say which and stop.
* If the two systems disagree, show both values and do not choose between them.

Who it's for

One answer, three teams that use it

Accounts payable clerks

Check a vendor in one question

See where GP and AvaTax disagree on a vendor without opening both systems side by side.

Compare Dynamics GP vendor FABRIKAM01 with its Avalara AvaTax vendor.

Tax analysts

Find missing taxpayer IDs early

Know whether a taxpayer ID is on file on each side, without the ID itself appearing in the chat.

Does Dynamics GP vendor NORTHWIND02 have a taxpayer ID on file in AvaTax?

Vendor master data teams

Keep vendor addresses in step

Address differences between the systems are listed field by field, so the master record can be corrected.

Do the addresses for vendor CONTOSO05 match between Dynamics GP and Avalara AvaTax?

How it works

What PopdockAI does when you ask

You name a vendor, and your AI assistant compares the Dynamics GP record with the Avalara AvaTax vendor. It stops on no match or several, and changes nothing.

Ask

You name the Dynamics GP vendor.

Your AI tool

Match

It reads the vendor and addresses and finds the AvaTax vendor, stopping on no match or several.

microsoft-dynamics-gp-get-pm-vendor

microsoft-dynamics-gp-get-pm-vendor-address

avalara-avatax-get-vendor

Compare

It compares the records field by field.

No items found.

Report

You get the differences and whether a taxpayer ID exists on each side.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-pm-vendor

Returns vendor records from Dynamics GP Payables Management, including contact details, payment terms, status and current balance. Filter by vendor name, hold, vendor class ID, vendor status, state, current balance, city and vendor ID, and pick the company and the maximum number of records.

get-data

microsoft-dynamics-gp-get-pm-vendor-address

Returns vendor address records from Dynamics GP Payables Management, with the vendor, address code, contact, location and phone details. Filter by city, vendor ID, vendor name, state, country, zip code, address code and vendor status, and pick the company and the maximum number of records.

get-data

avalara-avatax-get-vendor

Returns Avalara AvaTax vendors with the filters the tool offers, for the selected AvaTax company. Read-only.

Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

The outcome

Vendor gaps fixed long before year end

Related use cases

More ways to put this data to work

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Learn More

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Ask your AI to check a Dynamics GP item class in Avalara AvaTax and it reports items that are missing or have no tax code or an inactive one, up to a set cap.

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Learn More

Find Dynamics GP sales documents missing from Avalara AvaTax

Ask your AI to find a customer's Dynamics GP sales documents missing from Avalara AvaTax and it reports missing, uncommitted and different-tax documents without changing anything.

Learn More

Reconcile a Dynamics GP customer with its Avalara AvaTax customer

Ask your AI to reconcile a Dynamics GP customer with Avalara AvaTax and it reports address and contact differences, apart from formatting, without saying which is right.

Learn More

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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