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Check one person's Teamwork.com hours against Sage Intacct
For project and finance leads who want one person's Teamwork.com time compared with their Sage Intacct timesheets by asking their AI assistant.
On this page
Connector
Connect Teamwork.com, pick your AI tool and paste the prompt.
The problem
Two records of the same hours rarely agree
People log time in Teamwork.com as they work and fill in Sage Intacct timesheets separately for billing and payroll. Checking one person means exporting both, converting minutes to hours and lining up projects and days by hand.
Without PopdockAI
- Export the person's Teamwork.com time and Intacct timesheet
- Convert minutes to hours and line up projects
- Compare day by day in a spreadsheet
- Approve timesheets with gaps nobody spotted
With PopdockAI
- The person is found in both systems, stopping on an ambiguous name
- Time is totalled by project and day on both sides
- Gaps under a quarter hour count as matching
- Timesheet status is shown, and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For `{person-name}`, compare the hours logged in Teamwork with the hours on their Intacct timesheets from `{from-date}` to `{to-date}` (default: the last 7 days), by project, and flag missing or mismatched time.
**Step 1: Find the person in both systems**
Call `teamwork-get-people` with `name.contains` set to `{person-name}`. Call `intacct-get-employee` with `employee-name.contains` set to `{person-name}`. If either returns more than one person, list them and stop. If either returns none, say which system does not have them and stop.
**Step 2: Read the time**
Call `teamwork-get-time` with `user-id` set to the Teamwork `person-id`, `time-logged.from` = `{from-date}` and `time-logged.to` = `{to-date}`. Call `intacct-get-timesheet-entry` with the Intacct `employee-id`, `entry-date.from` = `{from-date}` and `entry-date.to` = `{to-date}`.
**Step 3: Match by project and day**
Total each side by project name and by date. Divide Teamwork `minutes` by 60. Match the Teamwork `project-name` to the Intacct `project-name` case-insensitively.
**Step 4: Report**
1. A table by project: Project, Teamwork hours, Intacct hours, Difference.
2. Days where one system has time and the other has none.
3. Totals from each side, and the Intacct timesheet entry `state` for the period (for example draft, submitted or approved).
**Rules & Guidelines:**
* `teamwork-get-people` and `teamwork-get-time` are on the teamwork server. `intacct-get-employee` and `intacct-get-timesheet-entry` are on the intacct server.
* This prompt is read-only. Do NOT call any `intacct-create-*` or `intacct-update-*` tool, and do NOT call any `teamwork-create-*`, `teamwork-update-*`, `teamwork-complete-*` or other Teamwork action tool.
**Validation:**
* A difference under 0.25 hours for a project counts as matching.
* If the Intacct entries for the period are still in draft, say the gap may close once they are submitted.Who it's for
One answer, three teams that use it
Project managers
Check a team member before approving
Confirm that what someone logged on your projects made it onto their Intacct timesheet before you approve it.
Does Priya Shah's Teamwork.com time for 1 to 15 October match her Sage Intacct timesheet?
Payroll and billing
Find days only one system has
See the days and projects where hours appear in one system but not the other, so billing and payroll use the right numbers.
Show me days last month where Tom Reyes has Teamwork.com time but nothing in Intacct.
Consultants
Check your own timesheet before you submit
Compare your own logged time with your draft timesheet and see whether gaps will close once drafts are submitted.
Compare my Teamwork.com hours with my Intacct timesheet for this week before I submit it.
How it works
What PopdockAI does when you ask
You name the person and a date range, and your AI assistant compares their time in Teamwork.com and Sage Intacct. It only reads, so neither system is changed.
01
Ask
You name the person and a date range.
02
Find
It finds them in both systems, stopping if a name matches more than one person.
03
Match
It totals time by project and day, treating gaps under a quarter hour as matching.
04
Report
You get differences and the timesheet state, with nothing changed.
What PopdockAI provides
The tools behind the answer
Ready made tools for Teamwork.com and one secure connection to your AI tool. No code, no exports.
teamwork-com-get-people
sage-intacct-get-employee
teamwork-com-get-time
sage-intacct-get-timesheet-entry
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Billable time confirmed before approval
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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