Connectors

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Teamwork.com

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Compare a person's Teamwork.com time with Intacct timesheets
Report
Cross-Connector

Check one person's Teamwork.com hours against Sage Intacct

For project and finance leads who want one person's Teamwork.com time compared with their Sage Intacct timesheets by asking their AI assistant.

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Compare a person's Teamwork.com time with Intacct timesheets
Compare Jordan Lee's Teamwork.com time with their Sage Intacct timesheets for last week.
Jordan Lee logged 38.5 hours in Teamwork.com and 34.0 hours on Sage Intacct timesheets last week. - Contoso rollout: 16.0 in Teamwork.com, 16.0 in Intacct, matching - Fabrikam audit: 12.5 in Teamwork.com, 8.0 in Intacct - Only in Teamwork.com: Friday, 4.5 hours - Timesheet state: draft, so the gap may close once it is submitted Want the day-by-day breakdown?
Teamwork.com
Sample figures. Your results come from your own account.
teamwork-com-get-people
sage-intacct-get-employee
teamwork-com-get-time
sage-intacct-get-timesheet-entry

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Teamwork.com

Teamwork.com
Run it on your own Teamwork.com data.

Connect Teamwork.com, pick your AI tool and paste the prompt.

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The problem

Two records of the same hours rarely agree

People log time in Teamwork.com as they work and fill in Sage Intacct timesheets separately for billing and payroll. Checking one person means exporting both, converting minutes to hours and lining up projects and days by hand.

Without PopdockAI

  • Export the person's Teamwork.com time and Intacct timesheet
  • Convert minutes to hours and line up projects
  • Compare day by day in a spreadsheet
  • Approve timesheets with gaps nobody spotted

With PopdockAI

  • The person is found in both systems, stopping on an ambiguous name
  • Time is totalled by project and day on both sides
  • Gaps under a quarter hour count as matching
  • Timesheet status is shown, and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** For `{person-name}`, compare the hours logged in Teamwork with the hours on their Intacct timesheets from `{from-date}` to `{to-date}` (default: the last 7 days), by project, and flag missing or mismatched time.

**Step 1: Find the person in both systems**

Call `teamwork-get-people` with `name.contains` set to `{person-name}`. Call `intacct-get-employee` with `employee-name.contains` set to `{person-name}`. If either returns more than one person, list them and stop. If either returns none, say which system does not have them and stop.

**Step 2: Read the time**

Call `teamwork-get-time` with `user-id` set to the Teamwork `person-id`, `time-logged.from` = `{from-date}` and `time-logged.to` = `{to-date}`. Call `intacct-get-timesheet-entry` with the Intacct `employee-id`, `entry-date.from` = `{from-date}` and `entry-date.to` = `{to-date}`.

**Step 3: Match by project and day**

Total each side by project name and by date. Divide Teamwork `minutes` by 60. Match the Teamwork `project-name` to the Intacct `project-name` case-insensitively.

**Step 4: Report**

1. A table by project: Project, Teamwork hours, Intacct hours, Difference.
2. Days where one system has time and the other has none.
3. Totals from each side, and the Intacct timesheet entry `state` for the period (for example draft, submitted or approved).

**Rules & Guidelines:**

* `teamwork-get-people` and `teamwork-get-time` are on the teamwork server. `intacct-get-employee` and `intacct-get-timesheet-entry` are on the intacct server.
* This prompt is read-only. Do NOT call any `intacct-create-*` or `intacct-update-*` tool, and do NOT call any `teamwork-create-*`, `teamwork-update-*`, `teamwork-complete-*` or other Teamwork action tool.

**Validation:**

* A difference under 0.25 hours for a project counts as matching.
* If the Intacct entries for the period are still in draft, say the gap may close once they are submitted.

Who it's for

One answer, three teams that use it

Project managers

Check a team member before approving

Confirm that what someone logged on your projects made it onto their Intacct timesheet before you approve it.

Does Priya Shah's Teamwork.com time for 1 to 15 October match her Sage Intacct timesheet?

Payroll and billing

Find days only one system has

See the days and projects where hours appear in one system but not the other, so billing and payroll use the right numbers.

Show me days last month where Tom Reyes has Teamwork.com time but nothing in Intacct.

Consultants

Check your own timesheet before you submit

Compare your own logged time with your draft timesheet and see whether gaps will close once drafts are submitted.

Compare my Teamwork.com hours with my Intacct timesheet for this week before I submit it.

How it works

What PopdockAI does when you ask

You name the person and a date range, and your AI assistant compares their time in Teamwork.com and Sage Intacct. It only reads, so neither system is changed.

01

Ask

You name the person and a date range.

Your AI tool

02

Find

It finds them in both systems, stopping if a name matches more than one person.

teamwork-com-get-people
sage-intacct-get-employee

03

Match

It totals time by project and day, treating gaps under a quarter hour as matching.

teamwork-com-get-time
sage-intacct-get-timesheet-entry

04

Report

You get differences and the timesheet state, with nothing changed.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Teamwork.com and one secure connection to your AI tool. No code, no exports.

get-data

teamwork-com-get-people

Returns people (users) from Teamwork.com with their company, role, rates and contact details. Filter by email, type, name, company ID, person ID, last name, role name and company name.
get-data

sage-intacct-get-employee

Returns employees from Sage Intacct.
get-data

teamwork-com-get-time

Returns time log entries from Teamwork.com with the person, project, task, minutes and billable amounts. Filter by time logged, minutes, project ID, user ID, user name, billable and task ID.
get-data

sage-intacct-get-timesheet-entry

Returns timesheet entries from Sage Intacct. One row per time entry. Filter by timesheet record number (the record-number from Get timesheets) to get one timesheet's entries.
Read only.Nothing in Teamwork.com Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Billable time confirmed before approval

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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