Connectors

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Ramp

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Compare a vendor's Ramp spend with FreshBooks costs
Report
Cross-Connector

See what a vendor costs across Ramp and FreshBooks

For managers who want one total for a vendor from Ramp card spend and FreshBooks expenses and bills, just by asking their AI assistant.

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Compare a vendor's Ramp spend with FreshBooks costs
How much have we spent with Contoso Supplies over the last 12 months across Ramp and FreshBooks?
Contoso Supplies has cost 41,300.00 USD over the last 12 months across Ramp and FreshBooks. - Ramp card spend: 18,900.00 - FreshBooks expenses: 6,400.00 - FreshBooks bills: 16,000.00, of which 3,200.00 is outstanding - Possible double counting: 2 items, for example 480.00 on 14 Mar in both systems Those items are still in the total. Want the 10 largest items listed?
Ramp
Sample figures. Your results come from your own account.
ramp-get-transaction
ramp-get-vendor
freshbooks-get-expense
freshbooks-get-vendor
freshbooks-get-bill

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Ramp

Ramp
Run it on your own Ramp data.

Connect Ramp, pick your AI tool and paste the prompt.

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The problem

A vendor's true cost is split across Ramp and FreshBooks

A manager who wants one number for a vendor adds Ramp card spend to FreshBooks expenses and bills by hand. The same purchase can appear in both systems, so the total is overstated without anyone noticing.

Without PopdockAI

  • Total the vendor's card spend in Ramp
  • Total expenses and bills in FreshBooks
  • Search under several similar vendor names
  • Count the same purchase twice without noticing

With PopdockAI

  • Ramp card transactions totalled for the vendor
  • FreshBooks expenses and bills read, with amounts outstanding
  • The 10 largest items listed with their source
  • Possible double counting flagged, never removed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Total what the vendor `{vendor-name}` has been paid from `{from-date}` to `{to-date}` (defaults: the last 12 months to today) across Ramp card transactions and FreshBooks expenses and bills.

**Step 1: Ramp card spend (Ramp server)**

Call `ramp-get-transaction` with `merchant-name.contains` set to `{vendor-name}`, `transaction-time.from` and `transaction-time.to`. Sum the amounts. Then call `ramp-get-vendor` with `name.contains` set to `{vendor-name}` and note its `total-spend-last-365-days` for reference.

**Step 2: FreshBooks expenses (FreshBooks server)**

Call `freshbooks-get-expense` with `vendor.contains` set to `{vendor-name}`, `date.from` and `date.to`. Sum the amounts. If `{company}` is given, pass it as `company` on every FreshBooks call; otherwise omit it.

**Step 3: FreshBooks bills (FreshBooks server)**

Call `freshbooks-get-vendor` with `vendor-name.contains` set to `{vendor-name}`. For each match call `freshbooks-get-bill` with `vendor-id`, `issue-date.from` and `issue-date.to`, and sum totals and outstanding.

**Step 4: Report**

A summary with the Ramp card total, FreshBooks expense total, FreshBooks bill total and bill outstanding, then a grand total. Add a list of the 10 largest items with their source. Point out amounts that look like the same purchase in both systems (same amount within 3 days) as possible double counting; do not remove them from the totals.

**Rules & Guidelines:**

* `ramp-get-transaction` and `ramp-get-vendor` are on the Ramp server. `freshbooks-get-expense`, `freshbooks-get-vendor` and `freshbooks-get-bill` are on the FreshBooks server.
* This prompt is read-only. Do not call any write tool on either server.

**Validation:**

* If a vendor name matches several FreshBooks vendors, list them and total each separately.
* Show currencies as returned; if they differ, do not add them together.

Who it's for

One answer, three teams that use it

Business owners

Know what a vendor really costs

Card spend, expenses and bills come together in one grand total.

What did we spend with Northwind Catering this year across Ramp and FreshBooks?

Finance managers

Prepare for a vendor negotiation

See the largest items and what is still outstanding before you renegotiate.

Total Fabrikam Software over the last 12 months in Ramp and FreshBooks and show the largest items.

Bookkeepers

Spot purchases recorded twice

Amounts that look like the same purchase in both systems are pointed out for review.

Are any Contoso Supplies purchases in Ramp also recorded as FreshBooks expenses?

How it works

What PopdockAI does when you ask

You name a vendor and a period and your AI assistant totals what you spend across Ramp and FreshBooks. Currencies are never added together and nothing is changed.

01

Ask

You name the vendor and a period, or use the last 12 months.

Your AI tool

02

Ramp

It totals the vendor's Ramp card transactions.

ramp-get-transaction
ramp-get-vendor

03

FreshBooks

It totals matching expenses and reads the vendor's bills.

freshbooks-get-expense
freshbooks-get-vendor
freshbooks-get-bill

04

Report

It shows a grand total, the 10 largest items and possible double counting.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.

get-data

ramp-get-transaction

Returns Ramp transactions as read from the Ramp connector. Filters include: merchant id, minimum amount, maximum records, category name, id.
get-data

ramp-get-vendor

Returns Ramp vendors as read from the Ramp connector. Filters include: name contains, created at to, legal name contains, vendor owner id, maximum records.
get-data

freshbooks-get-expense

Returns expenses from FreshBooks with vendor, category, amount and date. Filter by client, project or date range.
get-data

freshbooks-get-vendor

Returns vendors from FreshBooks with contact details and 1099 status. Filter by name or email.
get-data

freshbooks-get-bill

Returns vendor bills from FreshBooks with amounts, due dates and status. Filter by vendor or date range.
Read only.Nothing in Ramp Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

One honest cost figure for every vendor

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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