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Add Ramp vendors once, with the agreement on file
For finance teams who want new vendors and agreements in Ramp without the duplicate search, just by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
New Ramp vendors get created twice and agreements go missing
Setting up a Ramp vendor by hand means searching under both the trading and legal name to avoid a duplicate. Then someone has to remember the agreement, and its dates, value and renewal terms get typed differently each time.
Without PopdockAI
- Search Ramp vendors by trading name
- Search again by legal name
- Remember whether an agreement belongs on file
- Type agreement terms differently every time
With PopdockAI
- Similar vendors checked by name and legal name first
- A stop on a match unless you say it is a different vendor
- Vendor and agreement details shown before you confirm
- New ids reported, bank details never touched
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Add `{vendor-name}` (country `{country}`, contact `{contact-email}`) to Ramp as a vendor and, if an end date `{agreement-end-date}` is given, record an agreement.
**Step 1: Duplicate check**
Call `ramp-get-vendor` with `name.contains` set to the vendor name, and again with `legal-name.contains`. If anything similar exists, show it and stop unless the user says it is a different vendor.
**Step 2: Confirm**
Show the details to be created. An agreement also needs a start date, total value, auto-renewal and notification choices. Ask for any of these that are missing. Ask the user to confirm.
**Step 3: Create**
Call `ramp-vendor-add`. Re-read with `ramp-get-vendor` to get the new id. Only if an agreement was requested and confirmed, call `ramp-vendor-agreement-add` with that vendor id.
**Step 4: Report**
The vendor id, the agreement id if any, and anything left to do (bank account, contact details).
**Rules & Guidelines:**
* Allowed writes: `ramp-vendor-add` and `ramp-vendor-agreement-add`, once each, after confirmation.
* Never call `ramp-vendor-delete` or `ramp-vendor-update-bank-accounts`. Bank details are entered by the user in Ramp.
**Validation:**
* If the contact email looks invalid, stop and ask.Who it's for
One answer, three teams that use it
Procurement
Add a vendor and its contract together
The agreement goes on file with the vendor, so renewal dates and value are not lost.
Add Fabrikam Cleaning to Ramp, US, contact ap@fabrikamclean.com, with a contract ending 31 March 2027.
Accounts payable
Stop the same company appearing twice
Ramp is checked by name and legal name before anything is created.
Add Northwind Logistics Ltd to Ramp, but check first that it is not already there under another name.
Finance operations
Keep agreement terms consistent
Every agreement captures the same dates and value, so reporting on renewals stays reliable.
Create Contoso Software in Ramp, Canada, billing@contososoftware.com, with a 12 month agreement from 1 January 2027.
How it works
What PopdockAI does when you ask
You give the vendor details and your AI assistant checks Ramp for anything similar. The vendor and agreement are created only after you confirm, and nothing is ever deleted.
01
Ask
You give the vendor name, country, contact email and an agreement end date if there is one.
02
Check
It searches Ramp vendors by name and legal name and stops if something similar exists.
03
Confirm
You see the vendor and agreement details, and fill any gaps such as start date and value.
04
Create
It saves the vendor and agreement and reports the ids and what is left to do.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-vendor
ramp-vendor-add
ramp-vendor-agreement-add
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Each vendor and agreement created once, with consistent terms
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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