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Make your fixed asset register audit-ready
For finance teams who want stale and incomplete fixed asset records found before the auditors do, by asking their AI assistant.
On this page
Connector
Connect Microsoft Dynamics 365 Business Central, pick your AI tool and paste the prompt.
The problem
Auditors find fixed asset problems before you do
Fixed asset registers go stale: fully depreciated assets still active, items with no custodian or location, and equipment assigned to people who have left. Auditors find these faster than the finance team does.
Without PopdockAI
- Filter assets for missing custodians and locations
- Check depreciation setup asset by asset
- Compare custodians with the leavers list by hand
- Answer the auditor's questions after the fact
With PopdockAI
- Active assets are checked for depreciation gaps and missing details
- Custodians are cross checked against inactive employees
- Location codes are checked against real locations
- A summary by class and a table per check, and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Audit the fixed asset register, optionally only class `{class-code}`, and list the records that need attention.
Pass `{company}` as the company argument on every call. If `{company}` is empty, leave the company argument out so the connector's default company is used.
**Step 1: Assets**
Call `business-central-get-fixed-asset` with inactive false, and class-code when `{class-code}` is given. Raise max-records to 1000.
**Step 2: Checks**
* Fully depreciated: depreciation-end-date before today, or book-value 0, but still active
* No depreciation set up: acquisition-cost above 0 and no depreciation-start-date
* Missing custodian: responsible-employee blank
* Missing location: location-code blank
* Missing serial-number
* Blocked but active
**Step 3: Cross-checks**
* Call `business-central-get-employee` with status Inactive. Flag assets whose responsible-employee is one of them.
* Call `business-central-get-location`. Flag assets whose location-code is not a known location.
**Step 4: Report**
* Register summary: asset count, acquisition cost, book value, by class-code
* One table per check: asset number, description, class, the fact that failed
* Assets held by inactive employees, with the employee name
**Rules & Guidelines:**
* This prompt is read-only. Do not call any tool named business-central-create-* or business-central-update-*, in particular not `business-central-update-fixed-asset`.
**Validation:**
* If the class has no assets, say so and list the class codes that do exist.Who it's for
One answer, three teams that use it
Fixed asset accountants
Clean up the register before year end
Depreciation gaps, missing serial numbers and blocked assets marked active are listed in one pass.
Audit the Business Central fixed asset register for depreciation setup gaps.
Internal auditors
Test the register without sampling by hand
Every active asset is tested against the same checks, with a table per finding.
Check our Vehicles asset class in Business Central for missing custodians and locations.
IT asset managers
Recover equipment from leavers
Assets still assigned to inactive employees are listed, so you can get them back.
Which fixed assets in Business Central are still assigned to people who have left?
How it works
What PopdockAI does when you ask
You optionally name an asset class and your AI assistant tests every active asset in Business Central. It reports what it finds and changes nothing.
01
Ask
You optionally name an asset class.
02
Read
It reads your active fixed assets.
03
Check
It tests depreciation setup and details, and cross-checks custodians and locations.
04
Report
You get a summary by class, a table per check and leavers' assets.
The outcome
An audit ready fixed asset register
Related use cases
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One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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