Connectors

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Microsoft Dynamics 365 Business Central

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Dynamics 365 Business Central job status review
Report

See where a Business Central job really stands

For project managers who want budget against actual, unbilled work and hours for a job in one review, by asking their AI assistant.

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Dynamics 365 Business Central job status review
Where does job J-1042 stand in Business Central on budget and billing?
Job J-1042 for Contoso is open, but its end date passed 9 days ago. - Cost: 84,000 of a 96,000 budget used, 88 percent - Over budget: task 300 Integration, 6,200 over - Unbilled: 14,500 billable not yet invoiced - Hours: 412 booked, 36 unposted Want the tasks and hours by resource?
Microsoft Dynamics 365 Business Central
Sample figures. Your results come from your own account.
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On this page

The problem

The problem

The prompt

Who it's for

How it works

Connector

Microsoft Dynamics 365 Business Central

Microsoft Dynamics 365 Business Central
Run it on your own Microsoft Dynamics 365 Business Central data.

Connect Microsoft Dynamics 365 Business Central, pick your AI tool and paste the prompt.

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The problem

Heading and total lines make job numbers hard to trust

Knowing where a project stands means comparing budget with usage on every task, checking what is billable but not invoiced and adding up timesheet hours. Heading and total lines make it easy to count the same cost twice.

Without PopdockAI

  • Open the job and each task's budget and usage
  • Skip heading and total lines by hand
  • Work out billable amounts not yet invoiced
  • Add up timesheet hours per resource

With PopdockAI

  • Only posting tasks are read, so nothing is counted twice
  • Cost and price budgets are compared with usage
  • Tasks over budget and unbilled amounts are listed
  • Hours are totalled by resource and status, and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Report where the job `{job}` stands: budget against actual, billing, and time booked.

Pass `{company}` as the company argument on every call. If `{company}` is empty, leave the company argument out so the connector's default company is used.

**Step 1: Find the job**

Call `business-central-get-job` with job-number set to `{job}`. If nothing comes back, call it with description.contains set to `{job}`. If several match, list them and stop. Note status, bill-to-name, person-responsible-name, starting-date, ending-date, complete, recognized-sales-amount and recognized-costs-amount.

**Step 2: Tasks**

Call `business-central-get-job-task` with job-number. Use task-type Posting lines for totals so that heading and total lines are not double counted. For each task compare total-cost-budget with total-cost-usage and total-price-budget with total-price-usage, and compare total-price-billable with invoiced-price-billable.

**Step 3: Time**

Call `business-central-get-timesheet` with job-number. Sum quantity by resource-name and by status, and note hours that are not yet posted.

**Step 4: Report**

* Header: job, customer, manager, status, dates, and whether ending-date has passed while status is still Open
* Totals: cost budget, cost used, percent used; price budget, price used
* Tasks over budget: task, description, budget, usage, overrun
* Billable not yet invoiced: total-price-billable minus invoiced-price-billable, by task
* Hours by resource and status

**Rules & Guidelines:**

* This prompt is read-only. Do not call any tool named business-central-create-* or business-central-update-*.

**Validation:**

* If the job has no tasks, report the header and time only.

Who it's for

One answer, three teams that use it

Project managers

Know where your job stands today

See budget against usage and tasks over budget before your next status meeting.

How is job J-2210 tracking against budget in Business Central?

Project accountants

Find billable work not yet invoiced

Unbilled amounts are listed by task, so nothing billable is left behind at month end.

What billable work on job J-1077 has not been invoiced yet in Business Central?

Resource managers

See who booked time and what is unposted

Hours by resource and status show who is working on the job and what still needs posting.

Total the timesheet hours on Business Central job J-3015 by resource, and flag unposted hours.

How it works

What PopdockAI does when you ask

You name the job and your AI assistant reads its tasks and timesheets from Business Central. It notes a passed end date on an open job and changes nothing.

01

Ask

You name the job.

Your AI tool

02

Read

It finds the job and reads posting tasks only, so totals are not counted twice.

No items found.

03

Compare

It compares budgets with usage and finds billable work not yet invoiced.

No items found.

04

Report

You get totals, tasks over budget, unbilled amounts and hours by resource.

Your AI tool

The outcome

Overruns, unbilled work and hours in one review

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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