Connectors

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Microsoft Dynamics GP

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Enter a Dynamics GP project timesheet
Write

Book project time without double-booking or rejections

For project teams who want a week of hours entered on valid Dynamics GP projects and cost categories, by asking their AI assistant.

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Enter a Dynamics GP project timesheet
Enter Jordan Lee's time in Dynamics GP for this week: 6 hours a day Monday to Thursday on the Contoso rollout, Design category.
The Contoso rollout project is open and Design accepts timesheet entries. - Lines: 4 days of 6 hours, 24 hours in total - Warning: Tuesday already has 2 hours booked to this project - Timesheet: TS-1042 in batch TIME-WK41 Shall I create the timesheet as shown, or adjust Tuesday first?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-pa-timesheet-line
microsoft-dynamics-gp-get-pa-project
microsoft-dynamics-gp-get-pa-cost-category
microsoft-dynamics-gp-pa-timesheet-add
microsoft-dynamics-gp-pa-timesheet-line-add

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

Timesheets rejected or booked twice

Project timesheets in Dynamics GP get rejected or misposted when time goes to a closed project or a cost category that does not take time. Entering a week of hours also makes it easy to double book a day.

Without PopdockAI

  • Check each project is still open
  • Check each cost category accepts timesheet entries
  • Look back for days already booked to the project
  • Fix rejected or double booked lines after posting

With PopdockAI

  • Days already booked to the same project are flagged
  • Every project must be open and every cost category allowed
  • Days over 16 hours need your confirmation
  • You confirm every line, and stored lines are read back

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Enter a project timesheet for employee `{employee-id}` with entries `{time-entries}`, after validating each project and cost category and getting the user's confirmation.

Pass `{company}` as `company` on every call (if it is empty, omit `company` and the default company is used). Pass a generous `max-records` (1000). If a result comes back with exactly that many rows, say the result may be truncated.

**Step 1: Parse and check for existing time**

Parse `{time-entries}` into project, cost category, date and hours. Call `dynamics-gp-get-pa-timesheet-line` by `employee-id` over the same dates and warn about any day that already has time on the same project.

**Step 2: Validate**

* Each project: `dynamics-gp-get-pa-project` by `project-number`; stop on an unknown project or one whose `status` is closed or on hold.
* Each cost category: `dynamics-gp-get-pa-cost-category` by `cost-category-id`; stop if `inactive` or its `transaction-usage` does not include timesheets.

**Step 3: Confirm**

Ask for the timesheet number, batch number, reporting period and reporting date. Show the user exactly what will be written, field by field, and ask for explicit confirmation. Do nothing further without a clear yes. Show employee, timesheet number, batch, and each line (date, project, cost category, hours) with total hours.

**Step 4: Write**

1. Call `dynamics-gp-pa-timesheet-add` once with `timesheet-number`, `employee-id`, `document-date`, `batch-number`, `transaction-type` (standard), `currency-id`, `reporting-date`, `reporting-period` and `quantity` (total hours).
2. Only if that succeeded, call `dynamics-gp-pa-timesheet-line-add` once per line with `timesheet-number`, `employee-id`, `transaction-type`, `currency-id`, `line-item-sequence` (increasing), `date`, `project-number`, `cost-category-id` and `quantity`.

If a line fails, stop and report which lines exist. Do not retry a failed write automatically. Report the error exactly as returned.

**Step 5: Verify**

Call `dynamics-gp-get-pa-timesheet-line` by `timesheet-number` and report the stored lines.

**Rules & Guidelines:**

* The only write tools this prompt may call are `dynamics-gp-pa-timesheet-add` (once) and `dynamics-gp-pa-timesheet-line-add` (once per confirmed line), after Step 3.
* Do not set unit costs or billing rates; leave them to the project setup.

**Validation:**

* If any day totals more than 16 hours, ask the user to confirm it before continuing.

Who it's for

One answer, three teams that use it

Project managers

Book your team's time without rejections

Closed projects and wrong cost categories are caught before entry, so time lands where it can be costed and billed.

Enter Sam Patel's time in Dynamics GP: 8 hours Monday and Tuesday on PRJ-3302, Development.

Consultants

Log the week in one message

Describe your week in plain words and confirm, and days already booked are flagged first.

Log my week in Dynamics GP: 7 hours a day on the Fabrikam upgrade, Testing category, Monday to Friday.

Project accountants

Keep project costs clean

Time only lands on open projects and allowed categories, so cost and billing reports need fewer corrections.

Add 12 hours for employee 00451 to project NORTHWIND-RO in Dynamics GP for last Thursday and Friday.

How it works

What PopdockAI does when you ask

You give the employee and their time, and your AI assistant checks it against Dynamics GP projects and existing timesheets. The timesheet is created only after you confirm every line.

01

Ask

You give the employee and their time entries.

Your AI tool

02

Check

It warns about days already booked to the same project and long days.

microsoft-dynamics-gp-get-pa-timesheet-line

03

Validate

It confirms each project is open and each cost category accepts time.

microsoft-dynamics-gp-get-pa-project
microsoft-dynamics-gp-get-pa-cost-category

04

Create

You confirm every line, then it creates the timesheet and reads it back.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-pa-timesheet-line

Returns timesheet line details from Dynamics GP Project Accounting, showing employee time charged to projects and cost categories with quantities, costs and billing. Filter by quantity, employee ID, cost category ID, billing status, date, project number, employee last name and timesheet number, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-pa-project

Returns project records from Dynamics GP Project Accounting, with the customer, contract, manager, status and forecast and actual cost and billing totals. Filter by status, actual begin date, actual total cost, contract number, project name, project type, project number and project manager ID, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-pa-cost-category

Returns cost category records from Dynamics GP Project Accounting, including class, transaction usage, unit of measure, unit cost and profit settings. Filter by cost category ID, unit cost, inactive, cost category class ID, transaction usage and name, and pick the company and the maximum number of records.
run-action

microsoft-dynamics-gp-pa-timesheet-add

Adds a timesheet in Dynamics GP through eConnect; GP defaults any field not listed. Requires currency ID, transaction type, timesheet number, document date, batch number, employee ID, reporting date and reporting period. Optional: quantity and reference document number. Writes to the live Dynamics GP company database.
run-action

microsoft-dynamics-gp-pa-timesheet-line-add

Adds a timesheet line in Dynamics GP through eConnect; GP defaults any field not listed. Requires currency ID, employee ID, transaction type, timesheet number, cost category ID, project number, line item sequence and date. Optional: quantity, note, reference number, salary posting type, total cost and unit cost. Writes to the live Dynamics GP company database.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Time on valid projects, booked once

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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