/
/
Book project time without double-booking or rejections
For project teams who want a week of hours entered on valid Dynamics GP projects and cost categories, by asking their AI assistant.
On this page
Connector
Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.
The problem
Timesheets rejected or booked twice
Project timesheets in Dynamics GP get rejected or misposted when time goes to a closed project or a cost category that does not take time. Entering a week of hours also makes it easy to double book a day.
Without PopdockAI
- Check each project is still open
- Check each cost category accepts timesheet entries
- Look back for days already booked to the project
- Fix rejected or double booked lines after posting
With PopdockAI
- Days already booked to the same project are flagged
- Every project must be open and every cost category allowed
- Days over 16 hours need your confirmation
- You confirm every line, and stored lines are read back
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Enter a project timesheet for employee `{employee-id}` with entries `{time-entries}`, after validating each project and cost category and getting the user's confirmation.
Pass `{company}` as `company` on every call (if it is empty, omit `company` and the default company is used). Pass a generous `max-records` (1000). If a result comes back with exactly that many rows, say the result may be truncated.
**Step 1: Parse and check for existing time**
Parse `{time-entries}` into project, cost category, date and hours. Call `dynamics-gp-get-pa-timesheet-line` by `employee-id` over the same dates and warn about any day that already has time on the same project.
**Step 2: Validate**
* Each project: `dynamics-gp-get-pa-project` by `project-number`; stop on an unknown project or one whose `status` is closed or on hold.
* Each cost category: `dynamics-gp-get-pa-cost-category` by `cost-category-id`; stop if `inactive` or its `transaction-usage` does not include timesheets.
**Step 3: Confirm**
Ask for the timesheet number, batch number, reporting period and reporting date. Show the user exactly what will be written, field by field, and ask for explicit confirmation. Do nothing further without a clear yes. Show employee, timesheet number, batch, and each line (date, project, cost category, hours) with total hours.
**Step 4: Write**
1. Call `dynamics-gp-pa-timesheet-add` once with `timesheet-number`, `employee-id`, `document-date`, `batch-number`, `transaction-type` (standard), `currency-id`, `reporting-date`, `reporting-period` and `quantity` (total hours).
2. Only if that succeeded, call `dynamics-gp-pa-timesheet-line-add` once per line with `timesheet-number`, `employee-id`, `transaction-type`, `currency-id`, `line-item-sequence` (increasing), `date`, `project-number`, `cost-category-id` and `quantity`.
If a line fails, stop and report which lines exist. Do not retry a failed write automatically. Report the error exactly as returned.
**Step 5: Verify**
Call `dynamics-gp-get-pa-timesheet-line` by `timesheet-number` and report the stored lines.
**Rules & Guidelines:**
* The only write tools this prompt may call are `dynamics-gp-pa-timesheet-add` (once) and `dynamics-gp-pa-timesheet-line-add` (once per confirmed line), after Step 3.
* Do not set unit costs or billing rates; leave them to the project setup.
**Validation:**
* If any day totals more than 16 hours, ask the user to confirm it before continuing.Who it's for
One answer, three teams that use it
Project managers
Book your team's time without rejections
Closed projects and wrong cost categories are caught before entry, so time lands where it can be costed and billed.
Enter Sam Patel's time in Dynamics GP: 8 hours Monday and Tuesday on PRJ-3302, Development.
Consultants
Log the week in one message
Describe your week in plain words and confirm, and days already booked are flagged first.
Log my week in Dynamics GP: 7 hours a day on the Fabrikam upgrade, Testing category, Monday to Friday.
Project accountants
Keep project costs clean
Time only lands on open projects and allowed categories, so cost and billing reports need fewer corrections.
Add 12 hours for employee 00451 to project NORTHWIND-RO in Dynamics GP for last Thursday and Friday.
How it works
What PopdockAI does when you ask
You give the employee and their time, and your AI assistant checks it against Dynamics GP projects and existing timesheets. The timesheet is created only after you confirm every line.
01
Ask
You give the employee and their time entries.
02
Check
It warns about days already booked to the same project and long days.
03
Validate
It confirms each project is open and each cost category accepts time.
04
Create
You confirm every line, then it creates the timesheet and reads it back.
What PopdockAI provides
The tools behind the answer
Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.
microsoft-dynamics-gp-get-pa-timesheet-line
microsoft-dynamics-gp-get-pa-project
microsoft-dynamics-gp-get-pa-cost-category
microsoft-dynamics-gp-pa-timesheet-add
microsoft-dynamics-gp-pa-timesheet-line-add
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Time on valid projects, booked once
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

.webp)
