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Microsoft Dynamics GP

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Explain Dynamics GP GL account activity
Report

Explain what moved any GL account, and why

For accountants who want a Dynamics GP GL account's movement traced to its source documents, by asking their AI assistant.

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Explain Dynamics GP GL account activity
Why did Dynamics GP account 6120 Freight Out jump in September?
6120 Freight Out moved 38,400 in September, against a usual 22,000. - By module: payables 29,100, general ledger 9,300 - Largest entry: a 7,500 journal on 30 September, freight accrual - Worth asking: 2 round-amount entries and 1 weekend posting - Balances: the detail matches the period balance Want the ten largest entries with their documents?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-gl-account
microsoft-dynamics-gp-get-gl-account-summary
microsoft-dynamics-gp-get-gl-account-transaction

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

A GL account jumped and nobody can say why

When a Dynamics GP account moves unexpectedly, explaining it means reading period balances, scrolling transactions and tracing each one to its source. The summary and the detail often disagree, and working out why takes longer still.

Without PopdockAI

  • Read period balances for the account
  • Scroll every transaction in the range
  • Trace each entry back to its module and document
  • Puzzle over why summary and detail disagree

With PopdockAI

  • Period balances and every transaction in the range are read
  • Movement is totalled by module and source document
  • The ten largest entries come with their originating documents
  • Gaps between detail and balances are explained, with nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Explain the movement in GL account `{account}` between `{from-date}` (default the first day of this month) and `{to-date}` (default today): how much it moved, which entries drove it, and which modules they came from.

Pass `{company}` as `company` on every call (if it is empty, omit `company` and the default company is used). Pass a generous `max-records` (1000). If a result comes back with exactly that many rows, say the result may be truncated.

**Step 1: Identify the account**

Call `dynamics-gp-get-gl-account` with `account-number` set to `{account}`. If that returns nothing, call it again with `account-description.contains` set to `{account}`. If more than one account matches, list number, description and account type and stop. Note the `posting-type` (balance sheet or profit and loss), `typical-balance` and `active`.

**Step 2: Period balances**

Call `dynamics-gp-get-gl-account-summary` filtered by `account-number` and the `year` (or years) the range falls in. List `debit-amount`, `credit-amount` and `period-balance` for each `period-id` in range.

**Step 3: Transactions**

Call `dynamics-gp-get-gl-account-transaction` filtered by `account-number`, `transaction-date.from` and `transaction-date.to`.

* Net movement = total debits minus total credits (reverse the sign if `typical-balance` is credit, and say you did).
* Group by `series` and `source-document` with totals.
* The ten largest entries by absolute amount: date, journal entry, description, reference, originating document number, originating master name.
* Flag entries that look unusual: round amounts, entries on a weekend, a journal entry that both debits and credits this account, or a series that does not normally post here.

**Step 4: Reconcile**

Compare the net movement from Step 3 with the period balances from Step 2. If they differ, say by how much and give the likely reasons (entries outside the date range but inside the period, unposted or historical-year entries). Do not force them to agree.

**Step 5: Report**

Account header line, the period table, movement by series, the top-ten table, flagged entries, and the reconciliation note.

**Rules & Guidelines:**

* Read-only. Do not call `dynamics-gp-gl-account-transaction-add`, `dynamics-gp-gl-account-update`, `dynamics-gp-gl-account-note` or any tool whose name does not contain `get`.
* An unusual entry is a question to ask, not an error. Word it that way.

**Validation:**

* If the account is inactive, say so before anything else.
* If there are no transactions in the range, report the period balances only.

Who it's for

One answer, three teams that use it

Controllers

Answer variance questions quickly

Movement by module and the largest entries let you explain a jump in a review meeting without digging through screens.

Why did Dynamics GP account 6400 Rent go up in October compared with September?

FP and A analysts

Explain actuals against budget

See which documents drove an account over budget, with the source module for each.

Explain the activity on Dynamics GP account 5100 Cost of Goods Sold for Q3.

Staff accountants

Find odd entries in an account

Round amounts and weekend postings are listed as items to ask about before the account is reconciled.

Show anything unusual posted to Dynamics GP account 2100 Accrued Expenses this month.

How it works

What PopdockAI does when you ask

You name the account and a date range, and your AI assistant reads the Dynamics GP balances and detail and explains the movement. It only reads.

01

Ask

You name the account and a date range.

Your AI tool

02

Read

It reads the account's period balances and every transaction in the range.

microsoft-dynamics-gp-get-gl-account
microsoft-dynamics-gp-get-gl-account-summary
microsoft-dynamics-gp-get-gl-account-transaction

03

Reconcile

It compares the detail with the balances and explains any gap.

No items found.

04

Report

You get the movement by module, the largest entries and items to ask about.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-gl-account

Returns chart of accounts records from Dynamics GP General Ledger, including account type, posting type, typical balance and whether each account is active. Filter by active, typical balance, account alias, posting type, account type, modified date, account number and main account segment, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-gl-account-summary

Returns General Ledger account summary records from Dynamics GP, with debit, credit and net balance per account by year and period. Filter by account number, year, period ID, period balance, account alias, posting type, account type and main account segment, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-gl-account-transaction

Returns posted and history journal entry lines from Dynamics GP General Ledger, with the account, journal entry, transaction date and debit and credit amounts. Filter by series, transaction date, originating master ID, journal entry, debit amount, account number, batch number and account description, and pick the company and the maximum number of records.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Explain any account movement, with the entries in hand

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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