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FreshBooks and Bloomerang client billing and giving profile
Report
Cross-Connector

One profile of a client's billing and giving

For leaders and relationship owners who want a client's FreshBooks billing and Bloomerang giving together, just by giving their email to their AI assistant.

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FreshBooks and Bloomerang client billing and giving profile
Give me a billing and giving profile for dana@northwindtraders.com covering the last year.
Northwind Traders has 1,200.00 outstanding in FreshBooks and is an active Bloomerang donor. - Billing: 6 invoices, 4,800.00 total, 1,200.00 outstanding - Giving: 3 gifts, 1,500.00 total, latest 2026-08-12 - Relationship: 2 interactions, 1 open task - Note: a large balance on a recent donor Want the invoice and gift detail?
FreshBooks
Sample figures. Your results come from your own account.
freshbooks-get-client
freshbooks-get-invoice
freshbooks-get-payment
bloomerang-get-constituent
bloomerang-get-transaction
bloomerang-get-interaction
bloomerang-get-task
bloomerang-get-designation

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

FreshBooks

FreshBooks
Run it on your own FreshBooks data.

Connect FreshBooks, pick your AI tool and paste the prompt.

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The problem

Supporter conversations start without the full history

Before talking to a supporter who is also a customer, staff open two systems and piece together invoices, payments and gifts. A conversation can start without knowing about an unpaid invoice or a recent gift.

Without PopdockAI

  • Look up the client's invoices and payments
  • Search Bloomerang for the constituent
  • Read gifts, interactions and tasks
  • Miss an unpaid invoice or recent gift

With PopdockAI

  • Billing is read from FreshBooks
  • Giving, interactions and open tasks are read from Bloomerang
  • One profile with a few plain observations
  • Currencies shown apart, nothing sent or changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Build a combined billing and giving profile for the client with FreshBooks email `{client-email}`, covering the last `{lookback-days}` days (default 365).

**Step 1: Billing side (FreshBooks)**

Call `freshbooks-get-client` with `email` to get the client `id` and organization. Then call `freshbooks-get-invoice` with `customer-id` set to that `id` and `create-date.from` set to the start of the lookback. Call `freshbooks-get-payment` with `client-id` set to the `id` and `date.from` the same.

**Step 2: Giving side (Bloomerang)**

Call `bloomerang-get-constituent` with `primary-email` set to the email. Take its `id` and pass it as `account-id` to `bloomerang-get-transaction` (with `date.from`), `bloomerang-get-interaction` (with `date.from`) and `bloomerang-get-task`.

**Step 3: Report**

Sections: Identity (names, email, Bloomerang `status`), Billing (invoices raised, total `amount`, total `outstanding`, payments received), Giving (gift count, total, latest gift, fund names from `bloomerang-get-designation` only if asked), Relationship (recent interactions and open tasks). End with two or three plain observations, such as a large outstanding balance on a recent donor.

**Rules & Guidelines:**

* FreshBooks tools: `freshbooks-get-client`, `freshbooks-get-invoice`, `freshbooks-get-payment`. Bloomerang tools: `bloomerang-get-constituent`, `bloomerang-get-transaction`, `bloomerang-get-interaction`, `bloomerang-get-task`.
* Read only. Do not call any add, update or delete tool, and do not call `freshbooks-send-invoice-by-email`.

**Validation:**

* If the client is missing from FreshBooks, stop. If the donor is missing from Bloomerang, report the billing section and say there is no giving record.
* Currencies may differ between the two systems; show each amount with its own currency and do not add across them.

Who it's for

One answer, three teams that use it

Executive directors

Walk into key meetings prepared

See what a supporter owes and what they have given in one profile.

Give me billing and giving for jo@contoso.org over the last two years.

Development officers

Avoid asking someone with an unpaid invoice

Know about outstanding balances before you make an ask.

Does our donor lee@fabrikam.com have unpaid FreshBooks invoices?

Finance managers

Understand the whole relationship

See invoices, payments, gifts and open tasks for a client who also gives.

Show FreshBooks invoices and Bloomerang gifts for ana@northwindtraders.com this year.

How it works

What PopdockAI does when you ask

You give a client email and your AI assistant builds one billing and giving profile. It reads only and reports billing alone if there is no donor record.

01

Ask

You give the client email and an optional look-back period.

Your AI tool

02

Bill

It reads the client, invoices and payments in FreshBooks.

freshbooks-get-client
freshbooks-get-invoice
freshbooks-get-payment

03

Give

It finds the Bloomerang constituent and reads gifts, interactions and tasks.

bloomerang-get-constituent
bloomerang-get-transaction
bloomerang-get-interaction
bloomerang-get-task

04

Report

You get one profile with a few plain observations.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for FreshBooks and one secure connection to your AI tool. No code, no exports.

get-data

freshbooks-get-client

Returns clients from FreshBooks with contact details, currency and outstanding balance. Filter by name or email.
get-data

freshbooks-get-invoice

Returns invoices from FreshBooks, including client, amounts, status and due date. Filter by client, status or date range.
get-data

freshbooks-get-payment

Returns payments recorded against FreshBooks invoices, with amount, date and method. Filter by invoice, client or date range.
get-data

bloomerang-get-constituent

Returns constituents from Bloomerang: the donors, prospects and contacts in your database. Filter by full name, last name, account number, primary email, city, type or status, or fetch one by id.
get-data

bloomerang-get-transaction

Returns gift transactions from Bloomerang. Filter by date range, amount range, payment method, transaction number, or whether the gift has been refunded.
get-data

bloomerang-get-interaction

Returns logged interactions with constituents in Bloomerang: calls, emails, meetings and mailings. Filter by date range, channel, purpose or subject.
get-data

bloomerang-get-task

Returns tasks from Bloomerang, the follow up work assigned against constituents. Filter by due date range, status, channel, purpose or subject.
get-data

bloomerang-get-designation

Returns transaction designations from Bloomerang: how each gift was split across funds, campaigns and appeals. Filter by fund, campaign or appeal name, designation type, amount range or created date.
Read only.Nothing in FreshBooks Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Know billing and giving before you talk

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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