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Match FreshBooks receipts to Bloomerang gifts
For finance teams who reconcile money received to donor gifts and want the gaps found for them, just by asking their AI assistant.
On this page
Connector
Connect FreshBooks, pick your AI tool and paste the prompt.
The problem
Receipts and gifts never match at month end
Matching FreshBooks receipts to Bloomerang gifts is done line by line at month end. With payments, other income and refunds across two systems, gaps appear with no clear cause.
Without PopdockAI
- Export payments and other income from FreshBooks
- Export gifts from Bloomerang
- Pair amounts and dates by hand
- Refunds muddy the totals
With PopdockAI
- Payments, other income and gifts are read for your range
- Equal amounts within 3 days are paired and donor email checked
- Gaps on each side and refunds are listed apart
- Net difference per currency, nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Compare money received in FreshBooks with gifts recorded in Bloomerang from `{date-from}` to `{date-to}` and report mismatches. FreshBooks business: `{company}` (optional).
**Step 1: Read both sides**
Call `freshbooks-get-payment` (FreshBooks server) with `date.from` and `date.to`. Call `freshbooks-get-other-income` (FreshBooks server) with the same dates, since donations are often booked as other income. Call `bloomerang-get-transaction` (Bloomerang server) with `date.from` and `date.to`.
**Step 2: Match**
Pair a FreshBooks record with a Bloomerang transaction when the `amount` is equal and the dates are within 3 days. For payments, use `freshbooks-get-client` with `id` set to `client-id` and `bloomerang-get-constituent` with `account-id` and `primary-email` to confirm it is the same person. Where several records share an amount, prefer the one whose donor email matches.
**Step 3: Report**
Three lists: matched pairs, FreshBooks receipts with no Bloomerang gift, and Bloomerang gifts with no FreshBooks receipt. Give date, amount, currency, who, and the system it appears in. End with the net difference per currency.
**Rules & Guidelines:**
* FreshBooks tools: `freshbooks-get-payment`, `freshbooks-get-other-income`, `freshbooks-get-client`. Bloomerang tools: `bloomerang-get-transaction`, `bloomerang-get-constituent`.
* Read only. Do not create or change anything on either server.
* Do not assume that a payment on a customer invoice is a donation; report it as unmatched and let a person judge.
**Validation:**
* If either side returns nothing for the range, say which and stop.
* Treat refunded Bloomerang transactions (`refunded` true) as separate and list them apart.Who it's for
One answer, three teams that use it
Accountants
Close the month with matched receipts
Get matched pairs and gaps on each side with the net difference per currency.
Match FreshBooks receipts to Bloomerang gifts for October.
Development operations
Find gifts missing from the books
Bloomerang gifts with no FreshBooks receipt are listed for follow up.
Which Bloomerang gifts in Q3 have no matching FreshBooks payment or other income?
Finance directors
Explain the gap between systems
Refunds and unmatched items are separated so the difference has a clear cause.
Why do FreshBooks receipts and Bloomerang gifts differ for August? Show refunds separately.
How it works
What PopdockAI does when you ask
You give a date range and your AI assistant pairs FreshBooks receipts with Bloomerang gifts. It reports only and never assumes a customer payment is a gift.
01
Ask
You give a date range and optionally the FreshBooks business.
02
Read
It reads FreshBooks payments and other income and Bloomerang transactions.
03
Match
It pairs equal amounts within 3 days and checks the donor email.
04
Report
You get matches, gaps on each side, refunds and the net difference per currency.
What PopdockAI provides
The tools behind the answer
Ready made tools for FreshBooks and one secure connection to your AI tool. No code, no exports.
freshbooks-get-payment
freshbooks-get-other-income
bloomerang-get-transaction
freshbooks-get-client
bloomerang-get-constituent
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Month-end receipt matching in one pass
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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