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FreshBooks

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Reconcile FreshBooks payments to Bloomerang gifts
Report
Cross-Connector

Match FreshBooks receipts to Bloomerang gifts

For finance teams who reconcile money received to donor gifts and want the gaps found for them, just by asking their AI assistant.

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Reconcile FreshBooks payments to Bloomerang gifts
Reconcile FreshBooks payments and other income to Bloomerang gifts for September.
Of 18 FreshBooks receipts and 17 Bloomerang gifts in September, 15 pairs match. - FreshBooks only: 3 receipts, for example 250.00 from Contoso on 2026-09-09 - Bloomerang only: 2 gifts, for example 100.00 from Dana Whitfield - Refunds: 1 refunded gift, listed apart - Net difference: 150.00 USD Want the matched pairs listed too?
FreshBooks
Sample figures. Your results come from your own account.
freshbooks-get-payment
freshbooks-get-other-income
bloomerang-get-transaction
freshbooks-get-client
bloomerang-get-constituent

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

FreshBooks

FreshBooks
Run it on your own FreshBooks data.

Connect FreshBooks, pick your AI tool and paste the prompt.

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The problem

Receipts and gifts never match at month end

Matching FreshBooks receipts to Bloomerang gifts is done line by line at month end. With payments, other income and refunds across two systems, gaps appear with no clear cause.

Without PopdockAI

  • Export payments and other income from FreshBooks
  • Export gifts from Bloomerang
  • Pair amounts and dates by hand
  • Refunds muddy the totals

With PopdockAI

  • Payments, other income and gifts are read for your range
  • Equal amounts within 3 days are paired and donor email checked
  • Gaps on each side and refunds are listed apart
  • Net difference per currency, nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Compare money received in FreshBooks with gifts recorded in Bloomerang from `{date-from}` to `{date-to}` and report mismatches. FreshBooks business: `{company}` (optional).

**Step 1: Read both sides**

Call `freshbooks-get-payment` (FreshBooks server) with `date.from` and `date.to`. Call `freshbooks-get-other-income` (FreshBooks server) with the same dates, since donations are often booked as other income. Call `bloomerang-get-transaction` (Bloomerang server) with `date.from` and `date.to`.

**Step 2: Match**

Pair a FreshBooks record with a Bloomerang transaction when the `amount` is equal and the dates are within 3 days. For payments, use `freshbooks-get-client` with `id` set to `client-id` and `bloomerang-get-constituent` with `account-id` and `primary-email` to confirm it is the same person. Where several records share an amount, prefer the one whose donor email matches.

**Step 3: Report**

Three lists: matched pairs, FreshBooks receipts with no Bloomerang gift, and Bloomerang gifts with no FreshBooks receipt. Give date, amount, currency, who, and the system it appears in. End with the net difference per currency.

**Rules & Guidelines:**

* FreshBooks tools: `freshbooks-get-payment`, `freshbooks-get-other-income`, `freshbooks-get-client`. Bloomerang tools: `bloomerang-get-transaction`, `bloomerang-get-constituent`.
* Read only. Do not create or change anything on either server.
* Do not assume that a payment on a customer invoice is a donation; report it as unmatched and let a person judge.

**Validation:**

* If either side returns nothing for the range, say which and stop.
* Treat refunded Bloomerang transactions (`refunded` true) as separate and list them apart.

Who it's for

One answer, three teams that use it

Accountants

Close the month with matched receipts

Get matched pairs and gaps on each side with the net difference per currency.

Match FreshBooks receipts to Bloomerang gifts for October.

Development operations

Find gifts missing from the books

Bloomerang gifts with no FreshBooks receipt are listed for follow up.

Which Bloomerang gifts in Q3 have no matching FreshBooks payment or other income?

Finance directors

Explain the gap between systems

Refunds and unmatched items are separated so the difference has a clear cause.

Why do FreshBooks receipts and Bloomerang gifts differ for August? Show refunds separately.

How it works

What PopdockAI does when you ask

You give a date range and your AI assistant pairs FreshBooks receipts with Bloomerang gifts. It reports only and never assumes a customer payment is a gift.

01

Ask

You give a date range and optionally the FreshBooks business.

Your AI tool

02

Read

It reads FreshBooks payments and other income and Bloomerang transactions.

freshbooks-get-payment
freshbooks-get-other-income
bloomerang-get-transaction

03

Match

It pairs equal amounts within 3 days and checks the donor email.

freshbooks-get-client
bloomerang-get-constituent

04

Report

You get matches, gaps on each side, refunds and the net difference per currency.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for FreshBooks and one secure connection to your AI tool. No code, no exports.

get-data

freshbooks-get-payment

Returns payments recorded against FreshBooks invoices, with amount, date and method. Filter by invoice, client or date range.
get-data

freshbooks-get-other-income

Returns other income records from FreshBooks with amount, date and source. Filter by date range.
get-data

bloomerang-get-transaction

Returns gift transactions from Bloomerang. Filter by date range, amount range, payment method, transaction number, or whether the gift has been refunded.
get-data

freshbooks-get-client

Returns clients from FreshBooks with contact details, currency and outstanding balance. Filter by name or email.
get-data

bloomerang-get-constituent

Returns constituents from Bloomerang: the donors, prospects and contacts in your database. Filter by full name, last name, account number, primary email, city, type or status, or fetch one by id.
Read only.Nothing in FreshBooks Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Month-end receipt matching in one pass

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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