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Shopify

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Reconcile Shopify orders with Intacct
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Cross-Connector

Prove every Shopify order reached Sage Intacct

For finance teams who want Shopify orders matched to Sage Intacct invoices and documents at month end, by asking their AI assistant.

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Reconcile Shopify orders with Intacct
Reconcile September's Shopify orders with Sage Intacct.
1,204 orders checked, and 11 need attention. - Missing from Intacct: 6 orders - Different total: 3 orders, 2 look like shipping - Unmatched in Intacct: 2 documents, such as SI-10442 Want the detail for each group?
Shopify
Sample figures. Your results come from your own account.
shopify-get-order
sage-intacct-get-invoice
sage-intacct-get-order-entry-document

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Shopify

Shopify
Run it on your own Shopify data.

Connect Shopify, pick your AI tool and paste the prompt.

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The problem

Proving every web order reached Intacct takes two exports

Every Shopify order should end up in Sage Intacct, but integrations miss some and others arrive with a different total. Checking means matching order numbers against reference and PO fields across two exports, usually after month end is under way.

Without PopdockAI

  • Export Shopify orders and Intacct documents
  • Match order numbers to reference and PO fields
  • Work out whether gaps are shipping or tax
  • Do it all after month end has started

With PopdockAI

  • Non-canceled orders and Intacct documents are read for the period
  • Orders match reference or PO numbers one to one
  • Total differences note when the gap looks like shipping or tax
  • Intacct documents that match nothing are listed, read-only

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** For Shopify orders created from `{from-date}` to `{to-date}` (default today), find which ones are missing from Intacct or recorded there with a different total. Check at most `{max-orders}` orders (default 250).

**Step 1: Read the Shopify orders**

Call `shopify-get-order` with `created-at.from` = `{from-date}`, `created-at.to` = `{to-date}` and `max-records` = `{max-orders}` (default 250). Drop orders with a `cancelled-at` value. Keep `name` (for example `#1001`), `order-number`, `created-at`, `email`, `total-price`, `currency` and `financial-status`.

**Step 2: Read the Intacct documents**

Call `intacct-get-invoice` with `invoice-date.from` = `{from-date}` and `invoice-date.to` = 7 days after `{to-date}` (orders are often invoiced a few days later). Keep `invoice-number`, `reference-number`, `customer-id`, `customer-name` and `total-amount`.

Call `intacct-get-order-entry-document` over the same date range on `document-date`. Keep `document-id`, `transaction-type`, `reference-number`, `customer-po-number` and `total`.

**Step 3: Match**

A Shopify order matches an Intacct document when the document's `reference-number` or `customer-po-number` equals the order `name` or the `order-number`, ignoring a leading `#`. Match each Intacct document to at most one order.

**Step 4: Report**

* Orders missing from Intacct: name, date, email, total.
* Orders matched with a different total: name, Shopify total, Intacct total, difference. Note that a difference equal to shipping or tax usually means those lines were not carried across.
* Intacct documents whose reference looks like a Shopify order number but matched no order in the range.
* A one-line summary: orders checked, matched, missing, mismatched.

**Rules & Guidelines:**

* `shopify-get-order` is on the shopify server. `intacct-get-invoice` and `intacct-get-order-entry-document` are on the intacct server.
* This prompt is read-only. Do NOT call `intacct-create-order-entry-document`, `intacct-update-order-entry-document` or `shopify-update-order`. To post a missing order, suggest the post-order-to-intacct prompt.
* If `{max-orders}` was reached, say the result is partial and suggest a narrower date range.

**Validation:**

* If Shopify returns no orders, report the date range and stop.
* If Intacct returns no documents at all for the range, say the store may not be posting to Intacct yet (or posts to a different entity) rather than listing every order as missing.
* If the order and document currencies differ, report the pair as "currency differs" instead of a total mismatch.

Who it's for

One answer, three teams that use it

Revenue accountants

Tie store sales to the ledger

Missing orders and total differences come back in minutes, ready to fix before close.

Reconcile Shopify orders from October with Sage Intacct.

Controllers

Find documents that match no order

Intacct documents that look like orders but match nothing are listed, so duplicates or stray entries are caught.

Are there Sage Intacct sales documents from last month that match no Shopify order?

Integration admins

See what the sync missed

A check after any outage shows exactly which orders never arrived in Intacct.

Which Shopify orders from the last 3 days are missing from Sage Intacct?

How it works

What PopdockAI does when you ask

You give a date range, and your AI assistant matches Shopify orders to Sage Intacct invoices and order documents. It only reads and says when the result is partial.

01

Ask

You give a date range.

Your AI tool

02

Read

It reads non-canceled Shopify orders and Intacct invoices and documents.

shopify-get-order
sage-intacct-get-invoice
sage-intacct-get-order-entry-document

03

Match

It matches order names to Intacct reference or PO numbers, one to one.

No items found.

04

Report

You get missing orders, total differences and unmatched Intacct documents.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Shopify and one secure connection to your AI tool. No code, no exports.

get-data

shopify-get-order

Returns Shopify orders with their financial status, fulfillment status and total. Filter by order number or name, customer, email, financial status, fulfillment status, created date and total price.
get-data

sage-intacct-get-invoice

Returns invoices from Sage Intacct. The record-number links to the Get invoice entries tool.
get-data

sage-intacct-get-order-entry-document

Returns order entry documents from Sage Intacct. Sales documents such as quotes, orders and invoices. The document-id links to the Get order entry document lines tool.
Read only.Nothing in Shopify Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Ledger revenue that matches what the store sold

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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