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Close out timesheets faster, with every gap assigned
For project managers who want to know what still needs submitting, approving or fixing, by asking their AI assistant.
On this page
Connector
Connect Microsoft Dynamics 365 Business Central, pick your AI tool and paste the prompt.
The problem
Chasing timesheets person by person delays billing
Closing a week's time means finding who has not submitted, which lines wait for approval, which were rejected and why, and who booked nothing. Chasing it person by person delays billing and payroll.
Without PopdockAI
- Filter timesheet lines by status
- Find rejected lines and read the comments
- Work out who booked no time at all
- Chase each person one by one
With PopdockAI
- Hours are totalled by resource and status
- Rejected lines show the reason and submitted lines group by approver
- People who booked nothing are listed with their approver
- Chargeable hours with no job are called out, and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Review timesheet lines dated from `{start-date}` to `{end-date}` (default the last full week) and list what still needs submitting, approving or fixing.
Pass `{company}` as the company argument on every call. If `{company}` is empty, leave the company argument out so the connector's default company is used.
**Step 1: Lines**
Call `business-central-get-timesheet` with date.from `{start-date}` and date.to `{end-date}`. Raise max-records to 1000.
**Step 2: Status**
Group quantity by resource-name and status. Open lines have not been submitted; Submitted lines wait for approval; Rejected lines need correcting.
**Step 3: Comments**
For each rejected line's time-sheet-number call `business-central-get-timesheet-comment` with timesheet-number to find the reason.
**Step 4: Missing time**
Call `business-central-get-resource` with blocked false. Resources with use-time-sheet true and no lines in the period have booked no time. Note their timesheet-approver-name.
**Step 5: Report**
* Per resource: hours open, submitted, approved, rejected, and total
* Rejected lines with the comment
* Submitted lines waiting, grouped by approver
* Resources with no time booked
* Chargeable hours not linked to a job
**Rules & Guidelines:**
* This prompt is read-only. Do not call any tool named business-central-create-* or business-central-update-*.
**Validation:**
* If there are no lines in the period, say so and list the resources expected to book time.Who it's for
One answer, three teams that use it
Project managers
Close the week's time quickly
See who still needs to submit and what is waiting, so billing is not held up.
Who has not submitted Business Central timesheets for last week?
Approvers
See what is waiting for you
Submitted lines are grouped by approver, so you know exactly what to approve.
Which Business Central timesheet lines from November 3 to 9 are waiting for approval, by approver?
Payroll administrators
Fix rejected and unlinked time
Rejected lines with reasons and chargeable hours not linked to a job are listed for follow up.
Show rejected timesheet lines and chargeable hours with no job in Business Central this month.
How it works
What PopdockAI does when you ask
You give a date range and your AI assistant reviews timesheet lines in Business Central. You get each list with who to chase, and nothing is changed.
01
Ask
You give a date range, the last full week by default.
02
Read
It reads timesheet lines and totals hours by resource and status.
03
Check
It finds rejections, waiting approvals, missing time and unlinked hours.
04
Report
You get each list with who to chase.
The outcome
Timesheets closed out with every gap assigned
Related use cases
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