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Sage Intacct

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Review Intacct inventory stock levels
Report

Know what to reorder and what is not selling in Sage Intacct

For operations teams who want stock-outs, reorder needs and slow-moving stock from one review, by asking their AI assistant.

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Review Intacct inventory stock levels
Review stock in our Main warehouse in Intacct. What should we reorder and what is not moving?
I checked 318 items in Main: 4 stock-outs, 17 to reorder and 22 slow-moving. - Stock-out: WIDGET-200, covered by purchase order PO-1042 - Reorder: KIT-15, 9 days of cover, suggest 240 - Slow-moving: 22 items worth 48,700 USD at cost - Data issue: 2 items show negative on-hand Lead times and minimum order sizes are not in the data. Want the full reorder list?
Sage Intacct
Sample figures. Your results come from your own account.
sage-intacct-get-item
sage-intacct-get-warehouse
sage-intacct-get-item-warehouse
sage-intacct-get-order-entry-document-line
sage-intacct-get-order-entry-document
sage-intacct-get-purchasing-transaction-line

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Sage Intacct

Sage Intacct
Run it on your own Sage Intacct data.

Connect Sage Intacct, pick your AI tool and paste the prompt.

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The problem

Reorder decisions made on numbers that double count

Deciding what to reorder in Sage Intacct means comparing on-hand and on-order quantities with recent sales item by item and spotting stock that has not moved. Counting an order and its invoice twice, or forgetting open POs, skews the numbers.

Without PopdockAI

  • Export stock levels per warehouse
  • Pull recent sales and remove double counts
  • Check open purchase orders for each item
  • Find dead stock by scanning months of data

With PopdockAI

  • Stock levels and recent sales read, each sale counted once
  • Stock-outs listed with the purchases that will cover them
  • Reorder candidates with a suggested quantity
  • Slow stock by value and negative counts flagged, nothing ordered

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Review stock in warehouse `{warehouse}` (blank means all warehouses) and list stock-outs, items to reorder based on the last {lookback-days} days of sales (default 90), and slow-moving stock with no sale in {slow-moving-days} days (default 180).

**Step 1: Stock on hand**

* No warehouse given: call `intacct-get-item` for active items, keeping stocked item types only (`item-type`). Use `on-hand`, `on-order`, `uncommitted`, `standard-cost` and `date-last-sold`.
* Warehouse given: resolve it with `intacct-get-warehouse` (`warehouse-id`, or `warehouse-name.contains`), then call `intacct-get-item-warehouse` with the `warehouse-id`. Use `on-hand`, `on-order`, `uncommitted`, `average-cost` and `last-date-sold`, and read `item-name` from `intacct-get-item` for the items you report.

**Step 2: Recent demand**

Call `intacct-get-order-entry-document-line` with `created-date.from` set to the start of the lookback window, and `intacct-get-order-entry-document` with `document-date.from` set to the same date to learn each `document-id`'s `transaction-type`.

* Count one document type per sale, or a converted order and its invoice count twice: use the invoice type if one appears in the window, otherwise the order type. Quotes never count.
* Total `quantity` by `item-id` and divide by the lookback days for daily demand.

**Step 3: Classify**

* Stock-out: `uncommitted` at or below zero, with demand in the window.
* Reorder: days of cover (`uncommitted` divided by daily demand) below 30, and `on-order` does not lift it above 30. Suggested quantity = 60 days of demand minus `uncommitted` minus `on-order`, rounded up.
* Slow-moving: `on-hand` above zero and no sale in the slow-moving window, or never sold. Value it at cost times `on-hand`.
* Data issue: negative `on-hand`.

For stock-outs only, call `intacct-get-purchasing-transaction-line` with the `item-id` to name the purchase documents that will cover them.

**Step 4: Report**

1. Summary: items checked, stock-outs, reorder candidates, and the slow-moving count and value.
2. Stock-outs: item, on hand, uncommitted, daily demand, open purchase documents.
3. Reorder: item, uncommitted, on order, daily demand, days of cover, suggested quantity.
4. Slow-moving, highest value first: item, on hand, last sold, value.
5. Data issues.

**Rules & Guidelines:**

* This prompt is read-only. No tool on this server creates a purchase order. Do not call `intacct-create-order-entry-document` or any other create or update tool.
* Suggested quantities are a starting point. Lead times, reorder points and minimum order sizes are not in this data; say so.
* Pass dates as YYYY-MM-DD. If the user names an Intacct company, pass it as `company` on every call.

**Validation:**

* If the warehouse is not found, list the warehouses from `intacct-get-warehouse` and stop.
* If a call returns exactly `max-records` rows, say which list is incomplete.

Who it's for

One answer, three teams that use it

Inventory managers

Know what to reorder

Items to reorder with a suggested quantity, based on demand that counts each sale once.

What should we reorder in the East warehouse in Intacct, and how many?

Purchasing

See which stock-outs are already covered

Stock-outs are listed with the open purchases that will cover them, so you do not order twice.

Which items are out of stock in Intacct and is a purchase order already on the way?

Finance managers

Free cash from slow stock

Slow-moving stock valued, so you can decide what to discount or stop buying.

How much is tied up in slow-moving stock across all Intacct warehouses?

How it works

What PopdockAI does when you ask

You name a warehouse, or ask for all, and your AI assistant works out demand and stock position in Sage Intacct. It notes what the data cannot tell it and creates no purchase orders.

01

Ask

You name a warehouse, or leave it blank for all.

Your AI tool

02

Read

It reads stock levels and recent sales, counting each sale once.

sage-intacct-get-item
sage-intacct-get-warehouse
sage-intacct-get-item-warehouse
sage-intacct-get-order-entry-document-line
sage-intacct-get-order-entry-document
sage-intacct-get-purchasing-transaction-line

03

Classify

It sorts items into stock-outs, reorder candidates, slow-moving stock and data issues.

No items found.

04

Report

You get suggested reorder quantities and slow stock by value, with nothing changed.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Sage Intacct and one secure connection to your AI tool. No code, no exports.

get-data

sage-intacct-get-item

Returns items from Sage Intacct.
get-data

sage-intacct-get-warehouse

Returns warehouses from Sage Intacct.
get-data

sage-intacct-get-item-warehouse

Returns item warehouses from Sage Intacct. One row per item per warehouse, with stock quantities.
get-data

sage-intacct-get-order-entry-document-line

Returns order entry document lines from Sage Intacct. Filter by document ID (from Get order entry documents) to get one document's lines.
get-data

sage-intacct-get-order-entry-document

Returns order entry documents from Sage Intacct. Sales documents such as quotes, orders and invoices. The document-id links to the Get order entry document lines tool.
get-data

sage-intacct-get-purchasing-transaction-line

Returns purchasing transaction lines from Sage Intacct. Filter by document ID (from Get purchasing transactions) to get one document's lines.
Read only.Nothing in Sage Intacct Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

A reorder list and a dead stock view in one pass

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

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