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Catch Teamwork.com timesheet problems before billing and payroll
For project and finance leads who want Teamwork.com time entries audited for gaps and odd hours by their AI assistant before invoices go out.
On this page
Connector
Connect Teamwork.com, pick your AI tool and paste the prompt.
The problem
Timesheet problems slip through to invoices and payroll
Before billing or payroll, someone has to go through Teamwork.com time looking for entries with no task, blank descriptions, impossible hours and unbillable time on billable projects. Scanning hundreds of rows by eye misses things.
Without PopdockAI
- Export a week of time entries
- Scan hundreds of rows for missing tasks and descriptions
- Check project billable settings one by one
- Fix the mistakes after the invoice has gone
With PopdockAI
- Entries with no task, no description or over eight hours are flagged
- Unbillable time on billable projects is caught
- Long days, weekend and unverified entries are listed
- Each flag is worded as a question, and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Audit the time logged in Teamwork from {period-start} to {period-end} (default: Monday of the current week to today), for people whose name contains {person-name} (everyone when blank).
**Step 1: Pull the entries**
Call `teamwork-get-time` with `time-logged.from` and `time-logged.to` set to the period, `user-name.contains` when a person is given, and `max-records` 500.
**Step 2: Check project billability**
Collect the distinct `project-id` values and call `teamwork-get-projects` filtered by each `project-id` to read `is-billable`.
**Step 3: Flag entries**
Flag an entry when:
* it has no `task-id` (time not tied to a task)
* its `description` is empty
* a single entry is over 480 minutes
* it is not billable (`is-billable` false) on a project whose `is-billable` is true
* it falls on a Saturday or Sunday (report these, but as a note, not a fault)
Also flag a person-day whose total `minutes` exceeds 600.
**Step 4: Report**
* Per person: total hours, billable hours and billable share, number of flagged entries.
* A table of the flagged entries: person, date, project, task, hours, reason flagged, and `time-log-id`, grouped by reason.
* Person-days over 10 hours.
* Entries where `verified` is false, as a count per person.
**Rules & Guidelines:**
* This prompt is read-only. Do not call any tool whose name begins with teamwork-create-, teamwork-update-, teamwork-complete-, teamwork-uncomplete-, teamwork-assign-, teamwork-move-, teamwork-copy-, teamwork-clone-, teamwork-reorder-, teamwork-archive-, teamwork-unarchive-, teamwork-lock- or teamwork-unlock-, and do not call `teamwork-get-file-shared-link`.
* In particular, do not call `teamwork-update-time-entry` or `teamwork-create-time-entry` to fix what you find. List it for the user.
* A flag is a question, not an accusation. Word findings neutrally.
**Validation:**
* When the period is invalid (end before start, or not a date), say so and stop.
* When 500 entries come back, say the audit may be incomplete and suggest a shorter period or a single person.
* When nothing is logged in the period, say so plainly.Who it's for
One answer, three teams that use it
Billing teams
Clean up time before you invoice
Find unbillable time on billable projects and entries with no task before they reach a client invoice.
Check last week's Teamwork.com time for unbillable entries on billable projects.
Payroll administrators
Spot impossible hours before payroll
Long entries and person-days over ten hours are listed, so you can query them before pay is calculated.
Review Teamwork.com timesheets for October and list anyone with days over ten hours.
Project managers
Check your team's entries
Get each person's totals and billable share, with missing descriptions grouped together to send back.
Review Sam Patel's Teamwork.com time for the last two weeks and flag anything odd.
How it works
What PopdockAI does when you ask
You give a date range, and your AI assistant checks every time entry against clear rules. It only reports, and says when the entry limit means the audit may be incomplete.
01
Ask
You give a date range, and optionally a person.
02
Read
It reads the logged time and each project's billable setting.
03
Flag
It checks every entry and person-day against stated rules.
04
Report
You get totals per person and flagged entries grouped by reason.
What PopdockAI provides
The tools behind the answer
Ready made tools for Teamwork.com and one secure connection to your AI tool. No code, no exports.
teamwork-com-get-time
teamwork-com-get-projects
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Timesheet issues caught before invoices go out
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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