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Verify Chargebee payments reached the Business Central ledger
For finance teams who want cash applied correctly in the ERP, just by asking their AI assistant about a customer.
On this page
Connector
Connect Chargebee, pick your AI tool and paste the prompt.
The problem
Missing receipts hide until aged debtors is wrong
Cash application means comparing Chargebee payments against Business Central ledger entries line by line. Unapplied or missing receipts hide until the aged debtors report is wrong, and refunds make the matching harder.
Without PopdockAI
- List the customer's Chargebee payments and refunds
- Read their Business Central ledger entries
- Pair amounts and dates by hand
- Find the gap when aged debtors is wrong
With PopdockAI
- Successful payments are read with refunds as negatives
- Each pairs with a ledger entry of equal amount within five days
- Entries naming the transaction are preferred and used once
- Unmatched items and totals per side, nothing created
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For `{customer-email}`, confirm that every successful Chargebee payment since `{date-from}` has a matching payment entry on the customer's Business Central ledger.
**Step 1: Chargebee payments**
Call `chargebee-get-customer` (Chargebee server) with `email` set to `{customer-email}`; stop unless exactly one is found. Call `chargebee-get-transaction` (Chargebee server) with `customer-id` set to its `id`, `date.from` set to `{date-from}` and `status` set to success. Keep `id`, `date`, `amount`, `currency-code`, `gateway`, `reference-number` and `type`. Treat refund-type transactions as negative amounts.
**Step 2: Business Central ledger**
Call `business-central-get-customer` (Business Central server) with `email` set to `{customer-email}` and keep `customer-number`. If not found, report that and stop. Call `business-central-get-detailed-customer-ledger` (Business Central server) with `customer-number`, `posting-date.from` set to `{date-from}` and `document-type` set to Payment (then Refund in a second call if refunds exist).
**Step 3: Match**
Pair each Chargebee transaction with a ledger entry by equal `amount` (absolute) within 5 days of `posting-date`, preferring one whose `document-number` or `description` contains the transaction `id` or `reference-number`. A ledger entry may be used once.
**Step 4: Report**
List payments with no ledger entry, ledger payments with no Chargebee transaction, and matched pairs with differing amounts. End with totals for each side.
**Rules & Guidelines:**
* `chargebee-get-customer` and `chargebee-get-transaction` are on the Chargebee server; the other Business Central tools named here are on the Business Central server.
* Read-only. Do not call any Business Central create or update tool, including `business-central-create-journal-line`.
**Validation:**
* Failed or voided Chargebee transactions are excluded; mention how many were skipped.
* If currencies differ, report both and do not convert.Who it's for
One answer, three teams that use it
Cash application clerks
Find receipts still to post
Chargebee payments with no ledger entry are listed, ready to post.
Verify Chargebee payments for ap@contoso.com since October 1 are in the Business Central ledger.
AR accountants
Explain ledger entries with no source
Ledger payments with no Chargebee transaction are listed for investigation.
Are there Business Central payments for Fabrikam with no Chargebee transaction this quarter?
Finance controllers
Trust the aged debtors report
Totals on each side tell you whether a customer's receipts are complete.
Compare totals of Chargebee payments and Business Central receipts for billing@northwindtraders.com since July.
How it works
What PopdockAI does when you ask
You give a customer email and start date and your AI assistant pairs Chargebee payments with Business Central ledger entries. Failed and voided payments are excluded and counted.
01
Ask
You give a customer email and a start date.
02
Read
It reads the successful Chargebee payments and the Business Central ledger.
03
Match
It pairs each payment with a ledger entry by amount and date.
04
Report
You get unmatched items on both sides and totals for each.
What PopdockAI provides
The tools behind the answer
Ready made tools for Chargebee and one secure connection to your AI tool. No code, no exports.
chargebee-get-customer
chargebee-get-transaction
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Missing receipts found before aged debtors goes wrong
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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