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Chargebee

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Verify Chargebee payments in the Dynamics 365 Business Central ledger
Report
Cross-Connector

Verify Chargebee payments reached the Business Central ledger

For finance teams who want cash applied correctly in the ERP, just by asking their AI assistant about a customer.

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Verify Chargebee payments in the Dynamics 365 Business Central ledger
Verify that dana@northwindtraders.com's Chargebee payments since 1 September are in the Business Central ledger.
5 successful Chargebee payments since 1 September: 4 are in the ledger and 1 is not. - Missing in ledger: USD 450 on 22 Sep, reference REF-7731 - Ledger payments with no Chargebee transaction: none - Failed payments skipped: 2 - Totals: Chargebee USD 2,850, ledger USD 2,400 Want the matched pairs listed?
Chargebee
Sample figures. Your results come from your own account.
chargebee-get-customer
chargebee-get-transaction

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Chargebee

Chargebee
Run it on your own Chargebee data.

Connect Chargebee, pick your AI tool and paste the prompt.

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The problem

Missing receipts hide until aged debtors is wrong

Cash application means comparing Chargebee payments against Business Central ledger entries line by line. Unapplied or missing receipts hide until the aged debtors report is wrong, and refunds make the matching harder.

Without PopdockAI

  • List the customer's Chargebee payments and refunds
  • Read their Business Central ledger entries
  • Pair amounts and dates by hand
  • Find the gap when aged debtors is wrong

With PopdockAI

  • Successful payments are read with refunds as negatives
  • Each pairs with a ledger entry of equal amount within five days
  • Entries naming the transaction are preferred and used once
  • Unmatched items and totals per side, nothing created

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** For `{customer-email}`, confirm that every successful Chargebee payment since `{date-from}` has a matching payment entry on the customer's Business Central ledger.

**Step 1: Chargebee payments**

Call `chargebee-get-customer` (Chargebee server) with `email` set to `{customer-email}`; stop unless exactly one is found. Call `chargebee-get-transaction` (Chargebee server) with `customer-id` set to its `id`, `date.from` set to `{date-from}` and `status` set to success. Keep `id`, `date`, `amount`, `currency-code`, `gateway`, `reference-number` and `type`. Treat refund-type transactions as negative amounts.

**Step 2: Business Central ledger**

Call `business-central-get-customer` (Business Central server) with `email` set to `{customer-email}` and keep `customer-number`. If not found, report that and stop. Call `business-central-get-detailed-customer-ledger` (Business Central server) with `customer-number`, `posting-date.from` set to `{date-from}` and `document-type` set to Payment (then Refund in a second call if refunds exist).

**Step 3: Match**

Pair each Chargebee transaction with a ledger entry by equal `amount` (absolute) within 5 days of `posting-date`, preferring one whose `document-number` or `description` contains the transaction `id` or `reference-number`. A ledger entry may be used once.

**Step 4: Report**

List payments with no ledger entry, ledger payments with no Chargebee transaction, and matched pairs with differing amounts. End with totals for each side.

**Rules & Guidelines:**

* `chargebee-get-customer` and `chargebee-get-transaction` are on the Chargebee server; the other Business Central tools named here are on the Business Central server.
* Read-only. Do not call any Business Central create or update tool, including `business-central-create-journal-line`.

**Validation:**

* Failed or voided Chargebee transactions are excluded; mention how many were skipped.
* If currencies differ, report both and do not convert.

Who it's for

One answer, three teams that use it

Cash application clerks

Find receipts still to post

Chargebee payments with no ledger entry are listed, ready to post.

Verify Chargebee payments for ap@contoso.com since October 1 are in the Business Central ledger.

AR accountants

Explain ledger entries with no source

Ledger payments with no Chargebee transaction are listed for investigation.

Are there Business Central payments for Fabrikam with no Chargebee transaction this quarter?

Finance controllers

Trust the aged debtors report

Totals on each side tell you whether a customer's receipts are complete.

Compare totals of Chargebee payments and Business Central receipts for billing@northwindtraders.com since July.

How it works

What PopdockAI does when you ask

You give a customer email and start date and your AI assistant pairs Chargebee payments with Business Central ledger entries. Failed and voided payments are excluded and counted.

01

Ask

You give a customer email and a start date.

Your AI tool

02

Read

It reads the successful Chargebee payments and the Business Central ledger.

chargebee-get-customer
chargebee-get-transaction

03

Match

It pairs each payment with a ledger entry by amount and date.

No items found.

04

Report

You get unmatched items on both sides and totals for each.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Chargebee and one secure connection to your AI tool. No code, no exports.

get-data

chargebee-get-customer

Returns Chargebee customer records with contact, billing and balance details, filterable by id, email and other fields. Read-only.
get-data

chargebee-get-transaction

Returns Chargebee payments and refunds with gateway, status and error details. Read-only.
Read only.Nothing in Chargebee Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Missing receipts found before aged debtors goes wrong

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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