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Find public and idle BugHerd projects in one review
For admins who want their AI assistant to check every BugHerd project for open access and inactivity, without changing anything.
On this page
Connector
Connect BugHerd, pick your AI tool and paste the prompt.
The problem
Old BugHerd projects stay public long after launch
BugHerd projects pile up as sites launch and clients move on, and some stay public while others sit idle for months. Checking means opening each project's settings and task list one by one, so it rarely happens.
Without PopdockAI
- Open every BugHerd project's settings one at a time
- Check which ones anyone with the link can still use
- Scroll each task list for recent activity
- Put the review off because it takes too long
With PopdockAI
- Every project, or one owner's, is read in one pass
- Public projects and those idle for 90 days are flagged
- Each gets a make private, deactivate or keep call with a reason
- Nothing is changed, any fix is a separate request
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Audit BugHerd project visibility and activity, for projects owned by `{owner-name}` when given (all projects when empty), and recommend changes.
**Step 1: Read the projects**
Call `bugherd-get-projects` with `max-records` 500, and `owner-name` when given.
**Step 2: Check each active project**
* **Public:** a public project lets anyone with the link leave feedback. Flag every active project where public is true.
* **Possibly abandoned:** for each active project, call `bugherd-get-tasks` with `project-id`, `created.from` set to 90 days ago and `max-records` 1. No result means no new tasks in 90 days.
* Note projects where tasks-enabled is false.
**Step 3: Report**
Two tables: public projects (name, owner, development-url, created) and possibly abandoned projects (name, owner, created). Then recommendations: make private, deactivate, or leave as is, with one reason each.
**Rules & Guidelines:**
* Do not call any write tool: `bugherd-add-task`, `bugherd-add-feedback`, `bugherd-update-task`, `bugherd-move-task`, `bugherd-add-comment`, `bugherd-add-attachment-from-url`, `bugherd-add-project`, `bugherd-update-project`, `bugherd-add-project-member`, `bugherd-add-guest-to-project`. This prompt is read-only. To make a project private afterwards, the user can ask for it and `bugherd-update-project` can be used then, in a separate request.
* Inactive projects are out of scope; count them in one line at the end.
**Validation:**
* If there are no projects, say so and stop.Who it's for
One answer, three teams that use it
IT administrators
Close off projects nobody should reach
Find BugHerd projects still open to anyone with the link, so you can lock them down before the wrong person leaves feedback.
Which of our BugHerd projects are still public? Recommend which to make private.
Agency owners
Tidy up after client work ends
See which client projects have gone quiet so you can deactivate them and keep the account clean.
List BugHerd projects with no new tasks in the last 90 days and tell me which to deactivate.
Security reviewers
Evidence for an access review
Get a table of public and idle projects with reasons, ready to attach to a periodic access review.
Audit the BugHerd projects owned by Sam Patel for public access and inactivity.
How it works
What PopdockAI does when you ask
You ask for an access audit and your AI assistant reviews your BugHerd projects. It recommends what to close but changes no settings.
01
Ask
You request an access audit, optionally for one project owner.
02
Read
It reads the BugHerd projects in scope.
03
Check
It flags public projects and those with no new tasks in 90 days.
04
Report
You get two tables and a make private, deactivate or keep call for each.
What PopdockAI provides
The tools behind the answer
Ready made tools for BugHerd and one secure connection to your AI tool. No code, no exports.
bugherd-get-projects
bugherd-get-tasks
bugherd-update-project
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Every exposed or idle project in one review
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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