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Know a customer's tickets and Mailchimp status before replying
For support agents who want Freshdesk history and Mailchimp subscription status for one email, just by asking their AI assistant.
On this page
Connector
Connect Freshdesk, pick your AI tool and paste the prompt.
The problem
Replying without knowing the customer just unsubscribed
Before replying, an agent checks Freshdesk for tickets and Mailchimp for subscription status and campaign activity. It is easy to miss that the person just unsubscribed, which changes how the reply should be pitched.
Without PopdockAI
- Search Freshdesk for tickets and ratings
- Look up the member in Mailchimp
- Check unsubscribe reason, opens and bounces
- Write the reply without the full picture
With PopdockAI
- Freshdesk tickets and ratings are read for the email
- Mailchimp status, unsubscribe reason and activity are added
- A one line read says happy, engaged or at risk
- A missing side is named and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Build a combined support and email-marketing profile for the person with email address {email}, looking back {lookback-days} days (default 90) for tickets and campaign activity.
**Step 1: Support side (freshdesk server)**
Call `freshdesk-get-contacts` with `email` = {email}. If nothing matches, note that the person is not a Freshdesk contact and continue with Step 2. Then call `freshdesk-get-tickets` with `requester-email` = {email} and `created-at.from` set to the lookback start. Then call `freshdesk-get-satisfaction-ratings` with `user-id` = the contact's `contact-id` (skip if there is no contact).
**Step 2: Marketing side (mailchimp server)**
Call `mailchimp-get-list-member` with `email` = {email}. Carry the same address across, lower-cased and trimmed. If no list member exists, report the person as in Freshdesk but not subscribed in Mailchimp. Then call `mailchimp-get-campaign-email-activity` with `email-address` = {email} and `activity-date.from` set to the lookback start.
**Step 3: Report**
Give four short sections: Identity (name, company-id, list status, vip), Support (ticket counts by status, open tickets with subject, priority, due-by; ratings), Email (subscription status, unsubscribe-reason, recent action counts such as open, click, bounce), and a one-line read on whether the person is a happy, engaged customer or a risk.
**Rules & Guidelines:**
* Tools whose names start with freshdesk are on the freshdesk server; tools whose names start with mailchimp are on the mailchimp server. Both servers must be connected.
* This prompt is read-only. Do NOT call any `freshdesk-add-contact`, `freshdesk-update-contact`, `freshdesk-update-ticket`, `freshdesk-add-ticket-note`, `freshdesk-reply-to-ticket`, `mailchimp-add-list-member` or `mailchimp-update-list-member` tool, or any other add, update, delete, start, pause or replicate tool.
**Validation:**
* If either system returns nothing for the address, say which side is empty and still report the other.
* If `freshdesk-get-contacts` returns more than one contact for the address, list them and use the first, saying so.Who it's for
One answer, three teams that use it
Support agents
Set the right tone before you reply
Know if the customer just unsubscribed or bounced, so your answer does not read like another marketing email.
Has lee@contoso.com unsubscribed from Mailchimp, and what tickets has he opened in Freshdesk?
Email marketers
Understand why someone unsubscribed
See the unsubscribe reason beside recent tickets, so you can tell a support problem from campaign fatigue.
Why did ana@fabrikam.com leave our Mailchimp list, and did she have Freshdesk tickets around then?
Customer success managers
Get a quick happy or at risk read
A one line verdict built on tickets, ratings and engagement helps you decide who needs attention.
Is sam@northwindtraders.com a happy customer or a risk, based on Freshdesk and Mailchimp?
How it works
What PopdockAI does when you ask
You give an email and a period, and your AI assistant returns a short profile in four sections. If the address is missing from one system, it still reports the other.
01
Ask
You give an email and how many days to look back.
02
Support
It reads the Freshdesk contact, tickets and satisfaction ratings.
03
It checks Mailchimp for list status, unsubscribe reason and recent campaign activity.
04
Read
It reports four short sections and a one-line happy or at-risk read.
What PopdockAI provides
The tools behind the answer
Ready made tools for Freshdesk and one secure connection to your AI tool. No code, no exports.
freshdesk-get-contacts
freshdesk-get-tickets
freshdesk-get-satisfaction-ratings
mailchimp-get-list-member
mailchimp-get-campaign-email-activity
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Pitch every reply to the customer in front of you
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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