Connectors

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Geotab MyAdmin

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Geotab MyAdmin device profile
Write

See everything about a Geotab device in one answer

For Geotab resellers and support teams who need the full picture of a device without clicking through MyAdmin.

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Geotab MyAdmin device profile
Give me the full profile of Geotab device G9A1B2C3D4E5, including add-ins and billing this month.
G9A1B2C3D4E5 is an active GO9 on the ProPlus plan for Contoso Logistics, with one item to check. - Database: contoso_fleet, shared with contoso_audit - Add-ins: Driver Coaching enrolled, 4.00 USD a month - Pending change: plan move to Pro requested 2026-09-28, not yet processed - Billing this month: 21.50 USD charged, no credits Want me to look into the pending plan change?
Geotab MyAdmin
Sample figures. Your results come from your own account.
geotab-myadmin-get-device-contract
geotab-myadmin-get-current-device-database
geotab-myadmin-get-device-database-name
geotab-myadmin-get-device-add-in-detail
geotab-myadmin-get-device-contract-auto-request
geotab-myadmin-get-device-add-in-audit-log
geotab-myadmin-get-device-contract-transaction
geotab-myadmin-get-device-contract-credit-transaction

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Geotab MyAdmin

Geotab MyAdmin
Run it on your own Geotab MyAdmin data.

Connect Geotab MyAdmin, pick your AI tool and paste the prompt.

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The problem

A dozen screens to answer one device question

When a customer calls about one device, you open its contract, then its database, sharing, add-ins, pending plan changes and billing, each on its own screen. It is easy to miss the one detail that explains the problem.

Without PopdockAI

  • Open the contract and plan
  • Check the current database and sharing
  • Look at add-ins and pending plan changes
  • Search this month's charges and credits

With PopdockAI

  • Contract, plan, databases and sharing are gathered at once
  • Add-in enrollment, plan changes and recent activity are added
  • This month's charges and credits complete the profile
  • Empty sections say so, red flags are called out, nothing changes

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Build a complete profile of device `{device-serial}`: its contract, plan, database, sharing, add-in enrolment, pending plan changes and this month's billing.

**Step 1: Find the contract**

Call `geotab-myadmin-get-device-contract` with device-serial = {device-serial}. If nothing comes back, say the serial was not found under this account and stop. Note the account, device plan, device type, start and end dates, terminated flag and VIN.

**Step 2: Where the device lives**

* Call `geotab-myadmin-get-current-device-database` with device-serial = {device-serial} for the database it reports to now.
* Call `geotab-myadmin-get-device-database-name` with device-serial = {device-serial} for the owner database and any shared databases.

**Step 3: Add-ins and plan changes**

* Call `geotab-myadmin-get-device-add-in-detail` with device-serial = {device-serial} for add-in enrolment, plan and monthly fee.
* Call `geotab-myadmin-get-device-contract-auto-request` with device-serial = {device-serial} for scheduled or failed plan changes.
* Call `geotab-myadmin-get-device-add-in-audit-log` with device-serial = {device-serial} for recent enrol and unenrol actions.

**Step 4: This month's billing**

Call `geotab-myadmin-get-device-contract-transaction` with device-serial = {device-serial} (current month by default) and `geotab-myadmin-get-device-contract-credit-transaction` with the same serial.

**Step 5: Report**

A short header (serial, VIN, device type, account, database), then sections: Contract, Databases and sharing, Add-ins, Pending changes, Billing this month (charges, credits, net). End with any red flags: terminated but still billed, failed auto-requests, database mismatch between contract and current database.

**Rules & Guidelines:**

* This is a read-only job. Do NOT call any write tool: no `geotab-myadmin-change-device-billing-plan`, `geotab-myadmin-terminate-device-billing`, `geotab-myadmin-share-device`, `geotab-myadmin-update-device-contracts`, `geotab-myadmin-enroll-device-from-add-in`, `geotab-myadmin-unenroll-device-from-add-in` or any other action tool.
* Report values as returned; do not guess missing ones.

**Validation:**

* If a section returns nothing, write "none found" for it rather than omitting it.

Who it's for

One answer, three teams that use it

Support specialists

Answer device calls in one step

Every detail about the device in one profile, with red flags such as billing after termination called out.

Profile Geotab device G9F1A2B3C4D5 and tell me if anything looks wrong.

Billing analysts

Check a device's charges in context

This month's charges and credits appear next to the contract status and plan.

Is Geotab device G9B3C4D5E6F7 being billed correctly this month for its plan?

Fleet administrators

See where a device reports and what it runs

Database, sharing and add-in enrollment for one device without opening several screens.

Which database does Geotab device G9C4D5E6F7A1 report to, and which add-ins is it enrolled in?

How it works

What PopdockAI does when you ask

You give a device serial, and your AI assistant gathers every MyAdmin detail into one profile. It only reads.

01

Ask

You give the device serial number.

Your AI tool

02

Gather

It reads the contract, databases, sharing, add-ins and plan changes in MyAdmin.

geotab-myadmin-get-device-contract
geotab-myadmin-get-current-device-database
geotab-myadmin-get-device-database-name
geotab-myadmin-get-device-add-in-detail
geotab-myadmin-get-device-contract-auto-request
geotab-myadmin-get-device-add-in-audit-log

03

Bill

It adds this month of charges and credits for the device.

geotab-myadmin-get-device-contract-transaction
geotab-myadmin-get-device-contract-credit-transaction

04

Report

You get one profile with any red flags called out.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Geotab MyAdmin and one secure connection to your AI tool. No code, no exports.

get-data

geotab-myadmin-get-device-contract

Returns device contracts (device, plan, dates and termination status) from the Geotab MyAdmin connector. Filter by: purchase-order-number, database, start-date.to, start-date.from, device-plan, device-type, terminated, device-serial. Returns up to the requested number of records.
get-data

geotab-myadmin-get-current-device-database

Returns the MyGeotab database each device currently reports to, from the Geotab MyAdmin connector. Filter by: device-serial, database, vin. Returns up to the requested number of records.
get-data

geotab-myadmin-get-device-database-name

Returns each device's owner database and any databases it is shared with, from the Geotab MyAdmin connector. Filter by: device-serial, owner-database. Returns up to the requested number of records.
get-data

geotab-myadmin-get-device-add-in-detail

Returns per-device add-in enrolment, plan and monthly fee from the Geotab MyAdmin connector. Filter by: asset.contains, plan, vin, manageability, device-serial, enrolled. Returns up to the requested number of records.
get-data

geotab-myadmin-get-device-contract-auto-request

Returns device-contract auto-request history (scheduled plan changes and their status) from the Geotab MyAdmin connector. Filter by: requested-by, device-serial, request-date.from, active, request-date.to, device-plan, status. Returns up to the requested number of records.
get-data

geotab-myadmin-get-device-add-in-audit-log

Returns add-in audit log entries (who enrolled or removed devices from add-ins, and when) from the Geotab MyAdmin connector. Filter by: action-date.from, action, action-date.to, performed-by.contains, device-serial, database. Returns up to the requested number of records.
get-data

geotab-myadmin-get-device-contract-transaction

Returns billed device-contract transactions for a month from the Geotab MyAdmin connector. Filter by: rate-plan.contains, device-serial, value-local.max, value-local.min, month, year, database, purchase-order-number, rate-plan. Returns up to the requested number of records.
get-data

geotab-myadmin-get-device-contract-credit-transaction

Returns device-contract billing credits for a month from the Geotab MyAdmin connector. Filter by: credit-local.min, credit-local.max, month, device-serial, year. Returns up to the requested number of records.
Read only.Nothing in Geotab MyAdmin Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

The whole story of a device in one answer

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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See Documentation