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Granola transcript search
Report

Find where a topic came up across meetings

For analysts who want to search Granola transcripts for a phrase or speaker, just by asking their AI assistant.

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Granola transcript search
Where did we discuss the Contoso pricing change in meeting transcripts since 1 September?
The phrase pricing change came up 14 times across 4 meetings since 1 September. - 9 Sep, Pricing review: Sam Patel raised it first, at 12:40 - 23 Sep, Contoso renewal call: Priya Raman asked for a longer notice period - Over time: early meetings were cautious, later ones agreed a phased change Want the exact quotes for each meeting?
Granola
Sample figures. Your results come from your own account.
granola-get-transcript
granola-get-note

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Granola

Granola
Run it on your own Granola data.

Connect Granola, pick your AI tool and paste the prompt.

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The problem

Finding where a topic came up means skimming every transcript

Finding where a topic came up means opening transcripts one at a time and skimming for the right line. Across dozens of meetings you miss mentions, and it is hard to see how the position changed.

Without PopdockAI

  • Open transcripts one at a time
  • Skim for the topic or phrase
  • Copy quotes into a document
  • Piece together how views changed

With PopdockAI

  • Transcripts are searched, with close variants if nothing is found
  • Matching lines are grouped by meeting
  • The top meetings get title, date and owner
  • Exact quotes, with capped results flagged, and nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Find every place `{search-text}` was discussed in meeting transcripts, optionally only for speaker `{speaker}` and only after `{from-date}`.

**Step 1: Search**

Call `granola-get-transcript` with `text.contains` set to `{search-text}`, plus `speaker` set to `{speaker}` if given and `note-created.from` set to `{from-date}` if given. Set `max-records` to 100. If nothing returns, try one or two close variants of the wording, then report that nothing was found.

**Step 2: Group by meeting**

Group the lines by `note-id`. For the five meetings with the most hits, call `granola-get-note` with `id` set to the note id to get the title, date and owner.

**Step 3: Report**

* Total lines and meetings found
* For each meeting: title, date, who spoke, and a short quote with timing
* A short synthesis of how the position or sentiment changed over time

**Rules & Guidelines:**

* Read-only. Only call `granola-get-transcript` and `granola-get-note`.
* Quote exactly; do not paraphrase inside quote marks.
* If the 100-record cap was reached, say results may be incomplete and suggest narrowing by date or speaker.

**Validation:**

* If `{search-text}` is very short or common, ask for something more specific first.

Who it's for

One answer, three teams that use it

Product managers

Find every time customers raised a feature

Exact quotes by meeting show how often a request comes up.

Where did customers mention offline mode in meeting transcripts since 1 July?

Analysts

Track how a position changed over time

A brief view of how the position shifted, backed by quotes with timing.

How has the Fabrikam team talked about the budget freeze in our meetings this quarter?

Team leads

Find what a person said on a topic

Filter by speaker to find exactly what someone said and when.

What did Sam say about the Contoso launch date in meetings since September?

How it works

What PopdockAI does when you ask

You give a word or phrase and your AI assistant searches your Granola transcripts for it. Quotes are exact, and possibly incomplete results are flagged.

01

Ask

You give a phrase and, if you like, a speaker and a start date.

Your AI tool

02

Search

It searches Granola transcripts, trying close variants if nothing is found.

granola-get-transcript

03

Group

It groups the lines by meeting and looks up the top meetings' titles and dates.

granola-get-note

04

Report

You get totals, exact quotes with timing and a short view of how the position changed.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Granola and one secure connection to your AI tool. No code, no exports.

get-data

granola-get-transcript

Returns Granola transcript lines with speaker and timing for a meeting note.
get-data

granola-get-note

Returns Granola meeting notes with their summaries and metadata. Filter by date range, title or owner to find the meetings you need.
Read only.Nothing in Granola Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Every mention of a topic in one search

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Get a live demo

Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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