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Find leavers who still have a Ramp login
For IT and integration teams who want NetSuite employees compared with Ramp users by asking their AI assistant.
On this page
Connector
Connect Oracle NetSuite, pick your AI tool and paste the prompt.
The problem
Leavers keep their Ramp access
When someone leaves, HR ends their NetSuite employee record, but nobody compares that list with Ramp users. A leaver can keep an active Ramp login with nobody noticing.
Without PopdockAI
- Export employees and termination dates from NetSuite
- Export the Ramp user list
- Match people by email in a spreadsheet
- Miss the leaver whose card still works
With PopdockAI
- Employees are read with hire and termination dates
- Ramp users are matched by email, or name and ID at low confidence
- Leavers with an active Ramp user are flagged with their role
- Read-only, no user deactivated or edited
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For the NetSuite employees in department `{department-id}` (blank means all, capped at `{max-employees}`, default 200), confirm each has a matching Ramp user and report mismatches.
**Step 1: NetSuite employees**
Call `netsuite-get-employee` (netsuite server) with department-id `{department-id}` and max-records `{max-employees}`. Keep `internal-id`, `email`, `last-name`, `job-title`, `hire-date` and `termination-date`.
**Step 2: Ramp users**
Call `ramp-get-user` (ramp server) with max-records 500. Keep `email`, `first-name`, `last-name`, `status`, `role`, `employee-id` and `manager`.
**Step 3: Match**
Match on lowercased `email`. If an employee has no email, match on `last-name` plus a non-empty `employee-id` and label it low confidence.
**Step 4: Report**
Tables: employees with no Ramp user, Ramp users with no NetSuite employee in scope, employees with a `termination-date` in the past whose Ramp `status` is still active, and matched count. For leavers include the Ramp role.
**Rules & Guidelines:**
* Tools whose names start with netsuite are on the netsuite server; tools whose names start with ramp are on the ramp server. Both servers must be connected.
* This prompt is read-only. Call only the read (get) tools named in the steps. Never call any Add, Update, Delete, archive, suspend or sync tool on either server.
* Use only the filters named in each step. Set max-records to 200 unless told otherwise.
**Validation:**
* If `ramp-get-user` returns the cap of 500 rows, say the Ramp side may be incomplete.
* Do not deactivate or change any user; only report.Who it's for
One answer, three teams that use it
IT administrators
Close access when people leave
Leavers whose Ramp user is still active are named with their role, so you can remove access quickly.
Which terminated NetSuite employees still have an active Ramp user?
Finance controllers
Reduce card risk
Spot former staff who could still spend on a company card before an unexpected charge appears.
Compare NetSuite employees in Sales with Ramp and flag anyone who has left but is still active.
HR operations
Check new starters got Ramp
Employees with no Ramp user are listed, so you can see who still needs to be set up.
Which current NetSuite employees in Operations have no Ramp user yet?
How it works
What PopdockAI does when you ask
You name a department, or leave it blank, and your AI assistant matches NetSuite employees to Ramp users. It reports who needs attention and never changes a user.
01
Ask
You name a department, or leave it blank for all employees.
02
Read
It reads NetSuite employees with termination dates and the Ramp user list.
03
Match
It matches on email, falling back to last name and employee ID at low confidence.
04
Report
It lists unmatched people on each side and leavers whose Ramp status is still active.
What PopdockAI provides
The tools behind the answer
Ready made tools for Oracle NetSuite and one secure connection to your AI tool. No code, no exports.
netsuite-get-employee
ramp-get-user
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Leavers with live Ramp access named for action
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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