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Match Ramp purchase orders to Dynamics GP receipts
For operations and procurement teams who want Ramp purchase orders checked against Dynamics GP purchase orders and receipts by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Ramp and GP purchase orders disagree and nobody checks
Purchase orders live in Ramp and again in Dynamics GP, and nobody confirms the two agree. A PO can exist on one side only, carry a different amount, or show received in Ramp with no GP receipt.
Without PopdockAI
- List Ramp purchase orders since a date
- Find each one in GP despite different PO formats
- Compare amounts and statuses by hand
- Check GP receipts line by line
With PopdockAI
- Ramp and GP purchase orders read and matched by PO number
- Amounts, statuses and GP receipts compared
- Missing POs and receipt disagreements flagged
- Currency mismatches flagged instead of compared, nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For Ramp purchase orders created since {created-from}, optionally for vendor {vendor-name}, compare each against the Dynamics GP purchase order and its receipts in company {company} (default company if blank). Read only.
**Step 1: Read Ramp purchase orders**
Call `ramp-get-purchase-order` (Ramp server) with `created-at.from` {created-from}. Keep `id`, `purchase-order-number`, `name`, `amount`, `billing-status` and `receipt-status`. Stop and say so if none come back.
**Step 2: Read the Dynamics GP side**
Call `dynamics-gp-get-pm-purchase-order` (Dynamics GP server) with `document-date.from` {created-from} and `vendor-name` if given. Match on Ramp `purchase-order-number` equal to GP `po-number`. Then call `dynamics-gp-get-pm-receivings-trx` (Dynamics GP server) for the vendors involved with `receipt-date.from` {created-from} to see what has been received.
**Step 3: Report**
Table: PO number, vendor, Ramp amount, GP subtotal, difference, Ramp billing-status and receipt-status, GP po-status, and number of GP receipts found. Flag: PO in Ramp with no GP PO, GP PO with no Ramp PO, amounts that differ, and POs Ramp shows as fully received while GP shows no receipt (or the reverse).
**Rules & Guidelines:**
* `ramp-get-purchase-order` is on the Ramp server; `dynamics-gp-get-pm-purchase-order` and `dynamics-gp-get-pm-receivings-trx` are on the Dynamics GP server.
* Do NOT call `ramp-bill-add`, `ramp-bill-update`, `ramp-vendor-add`, `ramp-vendor-update`, `ramp-purchase-order-update` or any other Ramp tool that adds, updates or deletes Ramp records, or `dynamics-gp-pm-payables-trx-add`, `dynamics-gp-pm-vendor-add`, `dynamics-gp-pm-purchase-order-add` or any other Dynamics GP tool that adds or updates Dynamics GP records.
**Validation:**
* Compare amounts only when currencies agree; otherwise flag a currency mismatch.
* If the PO number format differs between systems (prefixes, leading zeros), say which normalisation you used.Who it's for
One answer, three teams that use it
Purchasing managers
Keep both copies of a PO in step
POs missing on either side or with different amounts are flagged in one table.
Compare Ramp POs created since 1 October with Dynamics GP company TWO.
Accounts payable
Check receipts before paying
Receipt disagreements show where Ramp says received but GP has no receipt.
Which Ramp purchase orders for Contoso Parts show received but have no GP receipt?
Controllers
Head off payment disputes
Amount differences between the two systems are listed before invoices arrive.
Show POs since 1 August where the Ramp and GP amounts differ.
How it works
What PopdockAI does when you ask
You give a start date and your AI assistant compares Ramp purchase orders with Dynamics GP. It only reads and never changes either system.
01
Ask
You give a start date, and optionally a vendor and a GP company.
02
Read
It reads the Ramp purchase orders and the matching Dynamics GP purchase orders.
03
Compare
It matches by PO number, checks GP receipts and skips amounts in different currencies.
04
Report
You get a table of differences with the missing and mismatched POs flagged.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-purchase-order
microsoft-dynamics-gp-get-pm-purchase-order
microsoft-dynamics-gp-get-pm-receivings-trx
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
PO differences found before they become disputes
Related use cases
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One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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