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Reconcile Ramp bills to Dynamics GP payables invoices
For accounts payable teams who want to see which Ramp bills are missing or different in Dynamics GP by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Missing GP invoices for Ramp bills are found during the close
Accounts payable checks Ramp bills against Dynamics GP payables by hand, searching GP for each invoice number and comparing amounts. Missing invoices and wrong amounts surface at month end, and voided transactions clutter the search.
Without PopdockAI
- List Ramp bills due in the period
- Search GP for each invoice number
- Wade through voided and non-invoice transactions
- Find the gaps under close pressure
With PopdockAI
- Ramp bills and GP payables read for the range
- Matched by invoice number and confirmed by vendor
- Near matches marked Probable and voided items ignored
- GP invoices with no Ramp bill listed, nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For Ramp bills due between {due-from} and {due-to}, optionally for vendor {vendor-name}, confirm each has a matching payables transaction in Dynamics GP company {company} (default company if blank) and that the amounts agree. Read only.
**Step 1: Read Ramp bills**
Call `ramp-get-bill` (Ramp server) with `due-date.from` {due-from}, `due-date.to` {due-to}, and `vendor-name` {vendor-name} if given. Keep `id`, `invoice-number`, `vendor-name`, `amount`, `currency-code`, `approval-status`, `payment-status` and `sync-status`. If no bills come back, report that and stop.
**Step 2: Find the matching payables transactions**
Call `dynamics-gp-get-pm-payables-trx` (Dynamics GP server) with `document-date.from` set about 60 days before {due-from}, `document-date.to` set about 30 days after {due-to}, and `vendor-name` if given. Match each Ramp bill by `invoice-number` equal to the GP `document-number`, confirmed by vendor name. When a bill has no match by number, try the same vendor and the same amount and mark it "probable".
**Step 3: Report**
One table with: Ramp bill id, invoice number, vendor, Ramp amount, GP voucher-number, GP document-amount, difference, and a status of Matched, Amount differs, Probable or Missing in Dynamics GP. Then list GP payables invoices in the window that have no Ramp bill. Finish with totals per status.
**Rules & Guidelines:**
* `ramp-get-bill` is on the Ramp server; `dynamics-gp-get-pm-payables-trx` is on the Dynamics GP server.
* Ignore voided GP transactions and GP transactions that are not invoices.
* Do NOT call `ramp-bill-add`, `ramp-bill-update`, `ramp-vendor-add`, `ramp-vendor-update`, `ramp-purchase-order-update` or any other Ramp tool that adds, updates or deletes Ramp records, or `dynamics-gp-pm-payables-trx-add`, `dynamics-gp-pm-vendor-add`, `dynamics-gp-pm-purchase-order-add` or any other Dynamics GP tool that adds or updates Dynamics GP records.
**Validation:**
* Compare amounts only when the currencies agree; otherwise flag the pair as a currency mismatch without computing a difference.
* If a bill is Missing, say so plainly; do not assume it failed to sync.Who it's for
One answer, three teams that use it
Accounts payable
Reconcile without searching each invoice
One table shows each bill as Matched, Amount differs, Probable or Missing.
Reconcile Ramp bills due in November with Dynamics GP payables for company TWO.
Accountants
Find GP invoices with no Ramp bill
Invoices that exist only in GP are listed alongside the totals.
Which GP payables invoices for Fabrikam have no matching Ramp bill this month?
Controllers
Close with fewer surprises
Run it mid month so missing and wrong-amount invoices are fixed before close.
Check Ramp bills due 1 to 15 October against GP payables and flag any differences.
How it works
What PopdockAI does when you ask
You give a due-date range and your AI assistant reconciles Ramp bills with Dynamics GP payables. A missing bill is never assumed to be a sync failure.
01
Ask
You give a due-date range, and optionally a vendor and a GP company.
02
Read
It reads the Ramp bills due in the range and the Dynamics GP payables transactions around it.
03
Match
It matches by invoice number and vendor, ignores voided GP items and marks near matches as probable.
04
Report
You get one table of statuses, the GP invoices without a Ramp bill and totals.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-bill
microsoft-dynamics-gp-get-pm-payables-trx
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Invoice gaps found during the month, not the close
Related use cases
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One prompt template with infinite possibilities.
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