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Microsoft Dynamics GP

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Reconcile Dynamics GP vendors with Dynamics 365 Business Central
Report
Cross-Connector

Make sure every vendor you owe exists in Business Central

For finance teams who want migrated vendors compared between Dynamics GP and Business Central before payables cutover, by asking their AI assistant.

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Reconcile Dynamics GP vendors with Dynamics 365 Business Central
Check our vendors in Business Central against Dynamics GP before payables go live.
384 active vendors were compared, and 2 missing vendors are owed money. - Missing with a balance: Fabrikam Supply, owed 12,400 in GP - Terms mapping: NET45 became 45 DAYS, reported once - Hold vs block: 3 vendors on hold in GP are not blocked - Created after go-live: 5 vendors Want the full list of differences?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-pm-vendor

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

A missing vendor can stop payments on day one

A vendor missing or set up differently in Business Central after a Dynamics GP migration can stop payments the first day live. Checking every vendor is slow, and a missing vendor with an open balance is easy to overlook.

Without PopdockAI

  • Export vendors from both systems
  • Compare names, terms and holds one by one
  • Strip formatting from phone numbers
  • Overlook the missing vendor you still owe money

With PopdockAI

  • Inactive and temporary vendors are ignored
  • Names, terms, holds against blocks and contacts are compared
  • Missing vendors are listed with their GP balance
  • Vendors created after go-live are shown apart, with nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Confirm that Dynamics GP vendors were migrated to Business Central with matching master data, for vendor `{vendor-id}` or, if that is empty, every active GP vendor.

**Step 1: Read the GP vendors**

Call `dynamics-gp-get-pm-vendor`, with `vendor-id` set to `{vendor-id}` when it is given. Use a `max-records` large enough for the whole vendor list (for example 5000), and leave out vendors whose vendor-status is Inactive or Temporary. If exactly `max-records` rows come back, say the list may be truncated.

**Step 2: Read the BC vendors**

Call `business-central-get-vendor`, with `vendor-number` set to `{vendor-id}` when it is given, otherwise for the full list.

Match GP `vendor-id` to BC `vendor-number`, trimmed and case-insensitive.

**Step 3: Compare each matched pair**

* vendor-name vs name
* payment-terms-id vs payment-terms-code
* hold = true in GP vs a non-blank blocked value in BC
* vendor-contact vs contact
* city and state
* primary-email-address vs email
* phone-number-1 vs phone-number, comparing digits only

**Step 4: Report**

Start with counts: matched with no differences, matched with differences, in GP but missing from BC, in BC with no GP match. Then a table of the differences (vendor, field, GP value, BC value). List the missing vendors separately, with each one's GP current-balance, because a missing vendor with an open balance is a blocker for the payables cutover. List the BC-only vendors last as probably created after go-live.

**Rules & Guidelines:**

* `dynamics-gp-get-pm-vendor` is on the dynamics-gp server. `business-central-get-vendor` is on the business-central server.
* This prompt is read-only. Do NOT call `business-central-create-vendor`, `business-central-update-vendor`, `dynamics-gp-pm-vendor-add` or `dynamics-gp-pm-vendor-update`.
* If either system has more than one company, ask the user which GP company and which BC company to use before the first call, and pass them as `company`.

**Validation:**

* If GP returns no vendors, stop and ask the user to confirm the GP company. If BC returns none, report that the vendor migration has not run yet.
* When a whole set of vendors differs the same way on payment terms, report the pairing once as a mapping.
* Treat a difference in case or surrounding spaces only as a match.

Who it's for

One answer, three teams that use it

Accounts payable

Pay vendors from day one

Missing vendors with an open balance are listed first, so payables can cut over without blocked payments.

Which Dynamics GP vendors with a balance are missing from Business Central?

Migration leads

Sign off the vendor migration

Counts and real differences, with terms renaming shown once, give you a clean sign-off list.

Reconcile all active vendors between Dynamics GP and Business Central and summarize the differences.

Treasury teams

Keep held vendors blocked

GP holds are compared with Business Central blocks, so payments do not go to vendors you had stopped.

Are all vendors on hold in Dynamics GP blocked in Business Central?

How it works

What PopdockAI does when you ask

You name a vendor or check every active one, and your AI assistant compares Dynamics GP vendors with Business Central. It reports differences and changes nothing.

01

Ask

You name a vendor or check every active one.

Your AI tool

02

Match

It reads both systems, ignoring inactive and temporary vendors.

microsoft-dynamics-gp-get-pm-vendor

03

Compare

It compares names, terms, holds against blocks, contacts and phones.

No items found.

04

Report

You get differences and missing vendors with their GP balance.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-pm-vendor

Returns vendor records from Dynamics GP Payables Management, including contact details, payment terms, status and current balance. Filter by vendor name, hold, vendor class ID, vendor status, state, current balance, city and vendor ID, and pick the company and the maximum number of records.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Every vendor you owe exists and matches

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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