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Microsoft Dynamics GP

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Reconcile open Dynamics GP payables with Dynamics 365 Business Central
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Cross-Connector

Prove payables carried over, vendor by vendor

For finance teams who want open Dynamics GP payables tied to Business Central with each difference explained, by asking their AI assistant.

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Reconcile open Dynamics GP payables with Dynamics 365 Business Central
Reconcile open payables between Dynamics GP and Business Central as of our 1 July go-live.
318 vendors with a balance were compared, and 6 do not tie. - Fabrikam Supply: out by 4,860, invoice INV-1042 missing in Business Central - Due soon: 2 missing GP invoices are due within 14 days - Summary migration: 3 vendors migrated as one balance, counted as tied - Unexplained: 120 remains on Contoso Parts Want the document detail for each vendor?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-pm-vendor
microsoft-dynamics-gp-get-pm-payables-trx

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

An invoice left behind never gets paid

Proving open payables moved from Dynamics GP to Business Central means comparing every vendor balance, then digging through invoices to explain each difference. Signs run opposite ways, and an invoice left behind is simply never paid.

Without PopdockAI

  • Compare each vendor balance with signs flipped by hand
  • Dig through invoices and ledger entries for every difference
  • Miss documents migrated under the voucher number
  • Find the unpaid invoice when the vendor calls

With PopdockAI

  • Each vendor balance is compared, correcting for opposite signs
  • Differences are traced by invoice number, then voucher number
  • Summary-level migrations are recognized, and remainders stated, not guessed
  • Missing invoices due within 14 days are called out, with nothing written

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Prove that open payables carried over from Dynamics GP to Business Central, for vendor `{vendor-id}` or, if that is empty, every GP vendor with a balance. Compare balances as of `{cutover-date}` (if that is empty, compare current balances and say so).

**Step 1: Read the GP balances**

Call `dynamics-gp-get-pm-vendor` with `vendor-id` set to `{vendor-id}` when it is given. Keep vendors whose current-balance is not zero.

**Step 2: Read the BC balances**

Call `business-central-get-vendor` for the same vendors and match GP `vendor-id` to BC `vendor-number`, trimmed and case-insensitive. When `{cutover-date}` is empty, use BC balance. When it is given, for any vendor whose balance differs, call `business-central-get-detailed-vendor-ledger` with `vendor-number` and `posting-date.to` set to `{cutover-date}` and use the sum of amount instead.

BC vendor ledger amounts are negative for money owed, while the BC vendor balance and the GP current-balance are positive. Flip the sign of the ledger sum before comparing.

**Step 3: Find the documents behind each difference**

For each vendor whose balances differ by more than 0.01:

1. Call `dynamics-gp-get-pm-payables-trx` with `vendor-id`, leaving out voided documents. Keep documents whose current-trx-amount is not zero.
2. Call `business-central-get-detailed-vendor-ledger` with `vendor-number`. Group its rows by vendor-ledger-entry-number and add up amount to get each entry's remaining amount.
3. Match GP document-number (the vendor's invoice number) to BC document-number. If that finds nothing, try the GP voucher-number, because some migrations post under the voucher.

**Step 4: Report**

A summary line: vendors compared, in balance, out of balance, total GP open AP, total BC open AP, net difference. Then, per out-of-balance vendor: GP balance, BC balance, difference, and the documents that explain it (open in GP but missing from BC, in BC but not open in GP, or open in both with different remaining amounts). Call out any open GP document due within the next 14 days that is missing from BC, since it will not be paid from BC.

**Rules & Guidelines:**

* `dynamics-gp-get-pm-vendor` and `dynamics-gp-get-pm-payables-trx` are on the dynamics-gp server. `business-central-get-vendor` and `business-central-get-detailed-vendor-ledger` are on the business-central server.
* This prompt is read-only. Do NOT call `business-central-create-journal-line`, `business-central-create-purchase-invoice`, `business-central-create-purchase-credit-memo` or `dynamics-gp-pm-payables-trx-add`.
* If either system has more than one company, ask the user which GP company and which BC company to use before the first call, and pass them as `company`.

**Validation:**

* If a GP vendor with a balance has no BC vendor, report it as a missing vendor with its full balance and do not look for documents.
* If the balances differ but no single document explains it, report the unexplained remainder rather than guessing.
* If BC has one entry per vendor whose amount equals the GP balance, the migration brought AP over at summary level; report the vendor as in balance at summary level.

Who it's for

One answer, three teams that use it

AP managers

Catch invoices that would go unpaid

Missing invoices due soon are called out, so they are entered before the vendor chases payment.

Which open Dynamics GP invoices due in the next two weeks are missing from Business Central?

Migration leads

Prove the payables carryover

Each vendor ties or comes with the documents that explain the difference, ready for sign-off.

Reconcile open payables for every vendor between Dynamics GP and Business Central as of 1 October.

Controllers

Explain one vendor that does not tie

Trace a single vendor's difference to the missing, extra or different documents behind it.

Why does Fabrikam Supply's balance differ between Dynamics GP and Business Central?

How it works

What PopdockAI does when you ask

You name a vendor or check all with a balance, and your AI assistant compares and traces payables between Dynamics GP and Business Central. Nothing is written to either system.

01

Ask

You name a vendor or check all, optionally as of go-live.

Your AI tool

02

Compare

It compares each vendor balance, correcting for opposite signs.

microsoft-dynamics-gp-get-pm-vendor

03

Trace

For any difference, it matches open documents by invoice, then voucher number.

microsoft-dynamics-gp-get-pm-payables-trx

04

Report

You get missing, extra and different documents, and invoices due soon.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-pm-vendor

Returns vendor records from Dynamics GP Payables Management, including contact details, payment terms, status and current balance. Filter by vendor name, hold, vendor class ID, vendor status, state, current balance, city and vendor ID, and pick the company and the maximum number of records.
get-data

microsoft-dynamics-gp-get-pm-payables-trx

Returns payables transactions such as invoices, credit memos and payments from Dynamics GP Payables Management, with the vendor, dates, document and outstanding amounts. Filter by batch number, voucher number, vendor name, document amount, purchase order number, document number, document type and document date, and pick the company and the maximum number of records.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Payables proven, vendor by vendor

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Related use cases

More ways to put this data to work

All Ramp use cases

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