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Find Ramp bill payments that are missing in Rillet
For finance teams who ask their AI assistant which bills paid in Ramp have no matching payment in Rillet.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Bills paid in Ramp stay open in Rillet
A bill paid through Ramp stays open in Rillet until someone records the payment there. Checking each paid bill against Rillet by hand is slow, so missing payments and amount differences go unnoticed until the AP ledger is off.
Without PopdockAI
- List Ramp bills paid in the period
- Find each bill in Rillet
- Check for a recorded payment and compare amounts
- Notice the gap when the AP ledger is off
With PopdockAI
- Paid Ramp bills read for your due-date range
- Each matched to its Rillet bill by invoice number
- Missing or differing payments listed, largest first
- Same currency comparisons only, and nothing fixed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For Ramp bills due between `{paid-from}` and `{paid-to}` (ISO dates, required) that Ramp shows as paid, confirm Rillet has a matching bill payment, and report the ones that do not.
**Step 1: Read paid Ramp bills**
Call `ramp-get-bill` (ramp server) with `due-date.from` = `{paid-from}` and `due-date.to` = `{paid-to}` and keep bills whose `payment-status` indicates paid. Keep `id`, `invoice-number`, `vendor-name`, `payment-amount`, `currency-code`, `due-date`.
**Step 2: Find the Rillet bill and its payments**
Call `rillet-get-bills` (rillet server) and match `expense-number` to the Ramp `invoice-number`. Then call `rillet-get-bill-payments` with `payment-date.from` and `payment-date.to` for the window widened by 30 days after the end, and group by `bill-id`. Keep `payment-date`, `amount`, `payment-status`, `currency`.
**Step 3: Compare**
For each Ramp paid bill report one of: Paid in both and amounts agree; Paid in Ramp but no payment in Rillet; Paid in both but amounts differ; Bill missing from Rillet. Also list Rillet payments in the window whose bill Ramp does not show as paid.
**Step 4: Report**
Table of exceptions only, largest amount first, then counts for the agreeing ones.
**Rules & Guidelines:**
* Tools starting ramp- are on the ramp server and tools starting rillet- are on the rillet server. Both servers must be connected.
* Read only. Never call any Ramp or Rillet write tool: not `ramp-bill-add`, `ramp-bill-update`, `ramp-vendor-add`, `ramp-vendor-update`, `ramp-accounting-sync-ready`, `rillet-add-bill`, `rillet-add-vendor`, `rillet-update-bill`, `rillet-add-bill-payment`, nor any other tool whose name contains add, update, delete, archive or upload.
**Validation:**
* If a Ramp bill has no matching Rillet bill, report it and continue.
* Compare amounts only in the same currency.
* If no paid Ramp bills fall in the window, say so and stop.Who it's for
One answer, three teams that use it
Accounts payable
Record every Ramp payment in Rillet
Bills paid in Ramp with no Rillet payment are listed so you can record them.
Which Ramp bills due in October are paid in Ramp but not in Rillet?
Accountants
Find payment amount differences
Payments that differ between systems are shown with both values.
Check Ramp bill payments due 1 to 15 November against Rillet and show amount differences.
Controllers
Keep the AP ledger accurate
Exceptions are listed before close, so open payables in Rillet reflect what was paid.
Reconcile Ramp bill payments with Rillet for September before we close the month.
How it works
What PopdockAI does when you ask
You give a due-date range and your AI assistant checks Ramp payments against Rillet. It lists the exceptions and changes nothing in either system.
01
Ask
You give the due-date range to check.
02
Read
It reads the Ramp bills in that range that Ramp shows as paid.
03
Match
It finds each bill in Rillet and the payments recorded against it.
04
Report
It lists the exceptions, largest amount first, with counts for the rest.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-bill
rillet-get-bills
rillet-get-bill-payments
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Unrecorded payments found before the ledger drifts
Related use cases
More ways to put this data to work
Record a Ramp bill payment in Rillet
Ask your AI to record a Ramp bill payment in Rillet. It checks the bill is paid, not already recorded and the amounts agree, then records it after you confirm.
Learn More
Book an approved Ramp bill in Rillet
Ask your AI to book an approved Ramp bill in Rillet. It checks the vendor, account and duplicates, confirms the line totals, and books only after you say yes.
Learn More
Reconcile Ramp bills with Rillet bills
Ask your AI to match Ramp bills to Rillet bills over a due-date range. It reports unbooked bills and amount differences, and changes nothing.
Learn More
Compare Ramp GL accounts with the Rillet chart of accounts
Ask your AI to compare Ramp GL codes with the Rillet chart of accounts. It reports missing codes, name differences and inactive accounts, and changes nothing.
Learn More
Reconcile Ramp reimbursements with Rillet
Ask your AI to match Ramp reimbursements to Rillet over a date range. It lists unbooked and differing ones, and adds nothing to either system.
Learn More
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