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Reconcile Ramp vendor credits to Dynamics 365 Business Central credit memos
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Cross-Connector

Match Ramp vendor credits to Business Central credit memos

For finance teams who want vendor credits agreed across Ramp and Business Central, just by asking their AI assistant.

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Reconcile Ramp vendor credits to Dynamics 365 Business Central credit memos
Reconcile Northwind Traders vendor credits in Ramp with their credit memos in Business Central for the last year.
6 of 8 Northwind Traders credits match a Business Central credit memo. - Different amount: CR-5521, 320.00 in Ramp vs 302.00 in the memo - In Ramp only: CR-5530 - In Business Central only: memo CM-1077 - Archived Ramp credits: 2, excluded from the unmatched list Should I check the applied amounts on the matched credits?
Ramp
Sample figures. Your results come from your own account.
ramp-get-vendor
ramp-get-vendor-credit
ramp-get-vendor-credit-applied-bill

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Ramp

Ramp
Run it on your own Ramp data.

Connect Ramp, pick your AI tool and paste the prompt.

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The problem

Vendor credits go missing or get applied twice

Vendor credits are recorded in Ramp and credit memos in Business Central, and nobody checks that the two agree. Credits go missing or get applied twice, and tracing one means finding its applied bills and matching memo.

Without PopdockAI

  • Find the vendor's credits in Ramp
  • Look up the bills each credit was applied to
  • Search Business Central for the matching memo
  • Miss a credit applied twice

With PopdockAI

  • One vendor confirmed, with a stop if several match
  • Ramp credits and their applied bills read
  • Matched to posted credit memos by reference number
  • Applied and remaining amounts checked, nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** For the vendor matching `{vendor-name}`, compare vendor credits in Ramp with posted purchase credit memos in Business Central, looking back from `{created-from}` (default: the last 365 days). Read-only.

**Step 1: Find the Ramp vendor**

Call `ramp-get-vendor` (Ramp server) with `name.contains` set to `{vendor-name}`. If more than one vendor matches, list them and stop for the user to choose.

**Step 2: Read the Ramp credits**

Call `ramp-get-vendor-credit` (Ramp server) with `vendor-id` set to the vendor's `id` and `created-at.from` set to `{created-from}`. Keep `reference-number`, `total-amount`, `total-applied-amount`, `remaining-amount`, `accounting-date`, `archived-at`. For credits with a non-zero applied amount, call `ramp-get-vendor-credit-applied-bill` (Ramp server) to see which bills they were applied to.

**Step 3: Read the Business Central credit memos**

Call `business-central-get-posted-purchase-credit-memo` (Business Central server) with `buy-from-vendor-name.contains` set to `{vendor-name}` and `posting-date.from` set to the same start date. Keep `credit-memo-number`, `vendor-credit-memo-number`, `amount-including-tax`, `posting-date`, `remaining-amount`, `applies-to-document-number`.

**Step 4: Match and report**

Match the Ramp `reference-number` to the Business Central `vendor-credit-memo-number`. Report: matched with equal amounts; matched with different amounts; Ramp credits with no Business Central memo; Business Central memos with no Ramp credit. For matched pairs, say whether the applied amount in Ramp agrees with the Business Central `remaining-amount`.

**Rules & Guidelines:**

* `ramp-get-vendor`, `ramp-get-vendor-credit` and `ramp-get-vendor-credit-applied-bill` are on the Ramp server; `business-central-get-posted-purchase-credit-memo` is on the Business Central server.
* Read-only. Do not call `business-central-create-purchase-credit-memo`, `business-central-update-purchase-credit-memo` or any Ramp write tool.

**Validation:**

* If the vendor has no credits in Ramp, still read Business Central and report its memos as unmatched.
* Skip archived Ramp credits from the unmatched list but mention how many there were.
* Compare amounts in the document currency; if currencies differ, say so instead of comparing.

Who it's for

One answer, three teams that use it

Accounts payable

Make sure every credit is used once

Applied amounts are checked against remaining amounts for each credit.

Reconcile Contoso Supplies credits in Ramp with Business Central credit memos.

Accountants

Find credits with no matching memo

Credits and memos with no partner on the other side are listed.

Which Fabrikam vendor credits in Ramp have no credit memo in Business Central since 1 January?

Vendor relations

Settle a credit dispute with facts

Matched, different and unmatched items show exactly where the vendor's credits stand.

Northwind says we have not used their credits. Compare Ramp and Business Central for the last year.

How it works

What PopdockAI does when you ask

You name the vendor and your AI assistant compares Ramp credits with Business Central credit memos. Archived credits are counted, and only same currency amounts are compared.

01

Ask

You name the vendor and optionally a start date.

Your AI tool

02

Find

It confirms one vendor in Ramp and reads its credits and applied bills.

ramp-get-vendor
ramp-get-vendor-credit
ramp-get-vendor-credit-applied-bill

03

Match

It reads posted credit memos in Business Central and matches them by reference number.

No items found.

04

Report

You get matched, different and unmatched items, and whether applied amounts agree.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.

get-data

ramp-get-vendor

Returns Ramp vendors as read from the Ramp connector. Filters include: name contains, created at to, legal name contains, vendor owner id, maximum records.
get-data

ramp-get-vendor-credit

Returns Ramp vendor credits as read from the Ramp connector. Filters include: id, created at to, created at from, maximum records, remaining amount currency code.
get-data

ramp-get-vendor-credit-applied-bill

Returns Ramp vendor credit applied bills as read from the Ramp connector. Filters include: vendor credit accounting date to, currency code, vendor credit remaining amount currency code, bill id, maximum records.
Read only.Nothing in Ramp Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Lost and double-applied credits found in one pass

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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