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Match Ramp vendor credits to Business Central credit memos
For finance teams who want vendor credits agreed across Ramp and Business Central, just by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Vendor credits go missing or get applied twice
Vendor credits are recorded in Ramp and credit memos in Business Central, and nobody checks that the two agree. Credits go missing or get applied twice, and tracing one means finding its applied bills and matching memo.
Without PopdockAI
- Find the vendor's credits in Ramp
- Look up the bills each credit was applied to
- Search Business Central for the matching memo
- Miss a credit applied twice
With PopdockAI
- One vendor confirmed, with a stop if several match
- Ramp credits and their applied bills read
- Matched to posted credit memos by reference number
- Applied and remaining amounts checked, nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For the vendor matching `{vendor-name}`, compare vendor credits in Ramp with posted purchase credit memos in Business Central, looking back from `{created-from}` (default: the last 365 days). Read-only.
**Step 1: Find the Ramp vendor**
Call `ramp-get-vendor` (Ramp server) with `name.contains` set to `{vendor-name}`. If more than one vendor matches, list them and stop for the user to choose.
**Step 2: Read the Ramp credits**
Call `ramp-get-vendor-credit` (Ramp server) with `vendor-id` set to the vendor's `id` and `created-at.from` set to `{created-from}`. Keep `reference-number`, `total-amount`, `total-applied-amount`, `remaining-amount`, `accounting-date`, `archived-at`. For credits with a non-zero applied amount, call `ramp-get-vendor-credit-applied-bill` (Ramp server) to see which bills they were applied to.
**Step 3: Read the Business Central credit memos**
Call `business-central-get-posted-purchase-credit-memo` (Business Central server) with `buy-from-vendor-name.contains` set to `{vendor-name}` and `posting-date.from` set to the same start date. Keep `credit-memo-number`, `vendor-credit-memo-number`, `amount-including-tax`, `posting-date`, `remaining-amount`, `applies-to-document-number`.
**Step 4: Match and report**
Match the Ramp `reference-number` to the Business Central `vendor-credit-memo-number`. Report: matched with equal amounts; matched with different amounts; Ramp credits with no Business Central memo; Business Central memos with no Ramp credit. For matched pairs, say whether the applied amount in Ramp agrees with the Business Central `remaining-amount`.
**Rules & Guidelines:**
* `ramp-get-vendor`, `ramp-get-vendor-credit` and `ramp-get-vendor-credit-applied-bill` are on the Ramp server; `business-central-get-posted-purchase-credit-memo` is on the Business Central server.
* Read-only. Do not call `business-central-create-purchase-credit-memo`, `business-central-update-purchase-credit-memo` or any Ramp write tool.
**Validation:**
* If the vendor has no credits in Ramp, still read Business Central and report its memos as unmatched.
* Skip archived Ramp credits from the unmatched list but mention how many there were.
* Compare amounts in the document currency; if currencies differ, say so instead of comparing.Who it's for
One answer, three teams that use it
Accounts payable
Make sure every credit is used once
Applied amounts are checked against remaining amounts for each credit.
Reconcile Contoso Supplies credits in Ramp with Business Central credit memos.
Accountants
Find credits with no matching memo
Credits and memos with no partner on the other side are listed.
Which Fabrikam vendor credits in Ramp have no credit memo in Business Central since 1 January?
Vendor relations
Settle a credit dispute with facts
Matched, different and unmatched items show exactly where the vendor's credits stand.
Northwind says we have not used their credits. Compare Ramp and Business Central for the last year.
How it works
What PopdockAI does when you ask
You name the vendor and your AI assistant compares Ramp credits with Business Central credit memos. Archived credits are counted, and only same currency amounts are compared.
01
Ask
You name the vendor and optionally a start date.
02
Find
It confirms one vendor in Ramp and reads its credits and applied bills.
03
Match
It reads posted credit memos in Business Central and matches them by reference number.
04
Report
You get matched, different and unmatched items, and whether applied amounts agree.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-vendor
ramp-get-vendor-credit
ramp-get-vendor-credit-applied-bill
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Lost and double-applied credits found in one pass
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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