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See a vendor's Ramp spend and Business Central balance
For finance teams who want one view of a vendor across Ramp and Business Central, just by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Ramp spend and Business Central balances are never side by side
To judge one vendor, someone pulls spend from Ramp and open balances from Business Central separately. A vendor blocked in Business Central can stay active in Ramp, and open amounts that disagree go unnoticed.
Without PopdockAI
- Pull vendor spend and open bills from Ramp
- Pull the balance and open invoices from Business Central
- Compare open amounts by hand
- Miss a vendor blocked in one system only
With PopdockAI
- Ramp spend, open bills and unused credits read
- Business Central balance and open invoices beside them
- Blocked vendors and differences over 1 percent flagged
- Ambiguous names stop the review, and nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Give one view of the vendor matching `{vendor-name}` across Ramp and Business Central: spend and open bills in Ramp, balance and open invoices in Business Central. Read-only.
**Step 1: Ramp side**
Call `ramp-get-vendor` (Ramp server) with `name.contains` set to `{vendor-name}`. If more than one matches, list them and stop. Keep `id`, `active`, `total-spend-last-30-days`, `total-spend-last-365-days`, `total-spend-all-time`. Then call `ramp-get-bill` (Ramp server) with `vendor-name` set to the vendor's exact name and list bills whose `payment-status` is not paid. Call `ramp-get-vendor-credit` (Ramp server) with `vendor-id` set to the vendor's `id` for unused credits.
**Step 2: Business Central side**
Call `business-central-get-vendor` (Business Central server) with `name.contains` set to `{vendor-name}`; if several match, pick the one whose email or country agrees with Ramp, else list them and stop. Keep `vendor-number`, `blocked`, `balance`, `balance-due`, `payment-terms-code`. Then call `business-central-get-posted-purchase-invoice` (Business Central server) with `buy-from-vendor-name` set to the vendor name and keep only rows with a positive `remaining-amount`.
**Step 3: Report**
A short summary: vendor identity on both sides, Ramp spend by period, Ramp open bills total, Ramp unused credits, Business Central balance and balance due, open Business Central invoices total, and the difference between the two open totals. Flag: blocked in Business Central but active in Ramp, open amounts that differ by more than 1 percent, and overdue items on either side.
**Rules & Guidelines:**
* `ramp-get-vendor`, `ramp-get-bill` and `ramp-get-vendor-credit` are on the Ramp server; `business-central-get-vendor` and `business-central-get-posted-purchase-invoice` are on the Business Central server.
* Read-only. Do not call any create, update, delete or archive tool on either server.
**Validation:**
* If the vendor exists on only one side, report that side and state clearly the other has no record.
* If the two systems use different currencies, show both and do not compute a difference.Who it's for
One answer, three teams that use it
Finance managers
Review a vendor before a renewal
Spend over 30 days, a year and all time sits next to what is still owed.
Give me Contoso Software's Ramp spend and Business Central balance.
Accounts payable
Spot open amounts that disagree
Open totals that differ by more than 1 percent are flagged.
Do open bills for Fabrikam in Ramp agree with Business Central?
Procurement
Catch blocked vendors still in use
Vendors blocked in Business Central but active in Ramp are called out.
Is Northwind Traders blocked in Business Central while still active in Ramp?
How it works
What PopdockAI does when you ask
You name a vendor and your AI assistant combines Ramp and Business Central in one review. It says plainly when the vendor exists on one side only.
01
Ask
You name the vendor.
02
Ramp
It finds the vendor and reads spend, unpaid bills and unused credits.
03
Business Central
It reads the vendor's balance, balance due and open posted invoices.
04
Report
You get one summary with the difference in open totals and any flags.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-vendor
ramp-get-bill
ramp-get-vendor-credit
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Spend, balances and risks for a vendor in one review
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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