/
/
Reconcile Ramp vendors with Business Central vendors
For finance teams who want the two vendor lists compared without spreadsheets, just by asking their AI assistant.
On this page
Connector
Connect Ramp, pick your AI tool and paste the prompt.
The problem
Ramp and Business Central vendor lists drift apart
Finance compares the Ramp vendor list with the Business Central vendor list by hand in spreadsheets. Vendors missing on one side, blocked in one system but live in the other, or in a different country slip through until a payment fails.
Without PopdockAI
- Export vendors from Ramp and Business Central
- Match names in a spreadsheet
- Compare status and country by eye
- Find the conflict when a payment fails
With PopdockAI
- Vendors and default contacts read from Ramp, up to 100 per side
- Matched by email first, then by normalised name
- One-sided vendors, status conflicts and country differences reported
- Partial matches left for you to decide, and nothing changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Compare Ramp vendors with Business Central vendors matching `{vendor-name}` (default: all, up to 100 per side) and report where the two vendor lists disagree. Read-only.
**Step 1: Read Ramp vendors**
Call `ramp-get-vendor` (Ramp server) with `name.contains` set to `{vendor-name}` when given, and `max-records` 100. Keep `id`, `name`, `active`, `vendor-country`, `total-spend-last-365-days`. For each vendor you need to match by email, call `ramp-get-vendor-contact` (Ramp server) with `vendor-id` set to that vendor's `id` and keep the contact where `default` is true.
**Step 2: Read Business Central vendors**
Call `business-central-get-vendor` (Business Central server) with `name.contains` set to `{vendor-name}` when given, and `max-records` 100. Keep `vendor-number`, `name`, `blocked`, `email`, `country-code`, `balance`.
**Step 3: Match**
Match on the contact email first (case-insensitive), then on the normalised name (lower case, punctuation and suffixes such as Inc, LLC, Ltd removed). Never match on a partial name alone: list those as possible matches for a human.
**Step 4: Report**
Four tables: (a) in Ramp only, with 365-day spend; (b) in Business Central only, with balance; (c) matched but one side is inactive or blocked while the other is live; (d) matched with different country. Finish with counts.
**Rules & Guidelines:**
* `ramp-get-vendor` and `ramp-get-vendor-contact` are on the Ramp server; `business-central-get-vendor` is on the Business Central server.
* Read-only. Do not call any Ramp or Business Central tool that creates, updates or deletes, such as `ramp-vendor-add`, `ramp-vendor-update`, `ramp-vendor-delete`, `business-central-create-vendor` or `business-central-update-vendor`.
**Validation:**
* If either side returns no vendors, say so and stop; do not report the other side as all unmatched without explaining why.
* If a side hits the 100 record limit, say the comparison is partial and suggest a narrower `{vendor-name}`.
* Business Central country is a two letter code and Ramp may use a name; treat equivalent values as equal.Who it's for
One answer, three teams that use it
Accounts payable
Find vendors missing on one side
Vendors in only one system are listed so you can set them up before the next bill.
Which Ramp vendors are not in Business Central?
Vendor master data
Resolve status conflicts
Vendors blocked in one system but live in the other are flagged for cleanup.
Show vendors that are blocked in Business Central but still active in Ramp.
Controllers
Check vendor data before a payment run
Country differences and one-sided vendors come back in four tables with counts.
Compare Ramp and Business Central vendors with Contoso in the name and show any country differences.
How it works
What PopdockAI does when you ask
You ask for the comparison and your AI assistant matches Ramp vendors with Business Central. It tells you when a side is cut off at 100 records and never creates or changes a vendor.
01
Ask
You request the comparison, optionally for vendors with a name containing some text.
02
Read
It reads vendors and default contacts from Ramp and vendors from Business Central.
03
Match
It matches by email, then normalised name, and lists partial matches for review.
04
Report
You get four tables and counts, and a note if either side was cut off at 100.
What PopdockAI provides
The tools behind the answer
Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.
ramp-get-vendor
ramp-get-vendor-contact
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Vendor mismatches caught before a payment fails
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

.webp)
