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Reconcile Ramp vendors with Dynamics 365 Business Central vendors
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Cross-Connector

Reconcile Ramp vendors with Business Central vendors

For finance teams who want the two vendor lists compared without spreadsheets, just by asking their AI assistant.

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Reconcile Ramp vendors with Dynamics 365 Business Central vendors
Compare our Ramp vendors with Business Central vendors and show me who is on one side only or has a status or country conflict.
Ramp and Business Central agree on 74 of 90 vendors. - In Ramp only: 6 vendors, led by Fabrikam Ltd with 48,200 spent in 365 days - In Business Central only: 4 vendors, led by Adatum Corp with a balance of 12,900 - Status conflict: Contoso Supplies is blocked in Business Central but active in Ramp - Country differs: 2 matched vendors Want the possible partial name matches listed too?
Ramp
Sample figures. Your results come from your own account.
ramp-get-vendor
ramp-get-vendor-contact

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Ramp

Ramp
Run it on your own Ramp data.

Connect Ramp, pick your AI tool and paste the prompt.

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The problem

Ramp and Business Central vendor lists drift apart

Finance compares the Ramp vendor list with the Business Central vendor list by hand in spreadsheets. Vendors missing on one side, blocked in one system but live in the other, or in a different country slip through until a payment fails.

Without PopdockAI

  • Export vendors from Ramp and Business Central
  • Match names in a spreadsheet
  • Compare status and country by eye
  • Find the conflict when a payment fails

With PopdockAI

  • Vendors and default contacts read from Ramp, up to 100 per side
  • Matched by email first, then by normalised name
  • One-sided vendors, status conflicts and country differences reported
  • Partial matches left for you to decide, and nothing changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Compare Ramp vendors with Business Central vendors matching `{vendor-name}` (default: all, up to 100 per side) and report where the two vendor lists disagree. Read-only.

**Step 1: Read Ramp vendors**

Call `ramp-get-vendor` (Ramp server) with `name.contains` set to `{vendor-name}` when given, and `max-records` 100. Keep `id`, `name`, `active`, `vendor-country`, `total-spend-last-365-days`. For each vendor you need to match by email, call `ramp-get-vendor-contact` (Ramp server) with `vendor-id` set to that vendor's `id` and keep the contact where `default` is true.

**Step 2: Read Business Central vendors**

Call `business-central-get-vendor` (Business Central server) with `name.contains` set to `{vendor-name}` when given, and `max-records` 100. Keep `vendor-number`, `name`, `blocked`, `email`, `country-code`, `balance`.

**Step 3: Match**

Match on the contact email first (case-insensitive), then on the normalised name (lower case, punctuation and suffixes such as Inc, LLC, Ltd removed). Never match on a partial name alone: list those as possible matches for a human.

**Step 4: Report**

Four tables: (a) in Ramp only, with 365-day spend; (b) in Business Central only, with balance; (c) matched but one side is inactive or blocked while the other is live; (d) matched with different country. Finish with counts.

**Rules & Guidelines:**

* `ramp-get-vendor` and `ramp-get-vendor-contact` are on the Ramp server; `business-central-get-vendor` is on the Business Central server.
* Read-only. Do not call any Ramp or Business Central tool that creates, updates or deletes, such as `ramp-vendor-add`, `ramp-vendor-update`, `ramp-vendor-delete`, `business-central-create-vendor` or `business-central-update-vendor`.

**Validation:**

* If either side returns no vendors, say so and stop; do not report the other side as all unmatched without explaining why.
* If a side hits the 100 record limit, say the comparison is partial and suggest a narrower `{vendor-name}`.
* Business Central country is a two letter code and Ramp may use a name; treat equivalent values as equal.

Who it's for

One answer, three teams that use it

Accounts payable

Find vendors missing on one side

Vendors in only one system are listed so you can set them up before the next bill.

Which Ramp vendors are not in Business Central?

Vendor master data

Resolve status conflicts

Vendors blocked in one system but live in the other are flagged for cleanup.

Show vendors that are blocked in Business Central but still active in Ramp.

Controllers

Check vendor data before a payment run

Country differences and one-sided vendors come back in four tables with counts.

Compare Ramp and Business Central vendors with Contoso in the name and show any country differences.

How it works

What PopdockAI does when you ask

You ask for the comparison and your AI assistant matches Ramp vendors with Business Central. It tells you when a side is cut off at 100 records and never creates or changes a vendor.

01

Ask

You request the comparison, optionally for vendors with a name containing some text.

Your AI tool

02

Read

It reads vendors and default contacts from Ramp and vendors from Business Central.

ramp-get-vendor
ramp-get-vendor-contact

03

Match

It matches by email, then normalised name, and lists partial matches for review.

No items found.

04

Report

You get four tables and counts, and a note if either side was cut off at 100.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.

get-data

ramp-get-vendor

Returns Ramp vendors as read from the Ramp connector. Filters include: name contains, created at to, legal name contains, vendor owner id, maximum records.
get-data

ramp-get-vendor-contact

Returns Ramp vendor contacts as read from the Ramp connector. Filters include: first name, vendor id, maximum records, id, last name contains.
Read only.Nothing in Ramp Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Vendor mismatches caught before a payment fails

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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