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Microsoft Dynamics GP

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Reconcile the Dynamics GP trial balance with Dynamics 365 Business Central
Report
Cross-Connector

Tie out the migrated ledger account by account

For controllers who want the Dynamics GP trial balance tied to Business Central after migration, by asking their AI assistant.

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Reconcile the Dynamics GP trial balance with Dynamics 365 Business Central
Tie the Dynamics GP trial balance for period 12 of 2026 to Business Central.
Both trial balances net to zero, and 4 accounts differ. - Largest: 1200 Receivables, 3,420 higher in GP - Next: 2000 Payables, 1,180 higher in Business Central - Unmatched: 2 GP accounts have no Business Central account - Dates: both sides are as of 31 December Want the full list of differences?
Microsoft Dynamics GP
Sample figures. Your results come from your own account.
microsoft-dynamics-gp-get-gl-account-summary

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Microsoft Dynamics GP

Microsoft Dynamics GP
Run it on your own Microsoft Dynamics GP data.

Connect Microsoft Dynamics GP, pick your AI tool and paste the prompt.

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The problem

Segmented GP accounts do not line up with Business Central

Tying the Dynamics GP trial balance to Business Central is a standard migration check, but GP accounts carry several segments while Business Central moves them to dimensions. Rolling up accounts and handling periods correctly is error prone spreadsheet work.

Without PopdockAI

  • Export the GP trial balance with every segment
  • Roll accounts up to the main segment by hand
  • Treat balance sheet and income statement periods differently
  • Total Business Central ledger entries to the same date

With PopdockAI

  • The GP trial balance is built with beginning balances only where they belong
  • Accounts are rolled up by main segment
  • Differences are listed largest first, with unmatched accounts on both sides
  • A custom mapping makes it stop and ask, and nothing is touched

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Compare the Dynamics GP trial balance for fiscal year `{fiscal-year}` through period `{through-period}` (default 12) with Business Central G/L balances as of `{as-of-date}`, where the fiscal year began on `{fiscal-year-start}`.

**Step 1: Build the GP trial balance**

Call `dynamics-gp-get-gl-account-summary` with `year` set to `{fiscal-year}`, with a `max-records` large enough for every account and period. For each account-number:

* Balance Sheet accounts (posting-type): add up period-balance for period-id 0 (the beginning balance) through `{through-period}`.
* Profit and Loss accounts: add up period-balance for period-id 1 through `{through-period}`.

Then roll the GP accounts up by main-account-segment. The GP migration maps the main segment to the BC G/L account number and moves the other segments to dimensions, so several GP accounts land on one BC account.

**Step 2: Read the BC chart of accounts**

Call `business-central-get-account` with `account-type` set to Posting. Match GP main-account-segment to BC account-number, trimmed. Use income-balance to tell Balance Sheet accounts from Income Statement accounts.

**Step 3: Build the BC balances**

For each matched account, call `business-central-get-general-ledger-entry` with `gl-account-number`, `posting-date.to` set to `{as-of-date}`, and for Income Statement accounts `posting-date.from` set to `{fiscal-year-start}`. Add up amount. If a call returns exactly `max-records` rows, say that account's total may be incomplete.

**Step 4: Report**

A table per account: account number, name, GP balance, BC balance, difference, sorted by the absolute difference, largest first. Then: GP accounts with no BC account, BC accounts with a balance and no GP account, total debits and credits on each side, and whether each side nets to zero.

**Rules & Guidelines:**

* `dynamics-gp-get-gl-account-summary` is on the dynamics-gp server. `business-central-get-account` and `business-central-get-general-ledger-entry` are on the business-central server.
* This prompt is read-only. Do NOT call `business-central-create-journal`, `business-central-create-journal-line`, `business-central-update-journal-line`, `dynamics-gp-gl-account-transaction-add` or `dynamics-gp-gl-account-add`.
* If either system has more than one company, ask the user which GP company and which BC company to use before the first call, and pass them as `company`.

**Validation:**

* If `{as-of-date}` is not the last day of GP period `{through-period}`, say that the two sides cover different dates and the comparison is approximate.
* If most BC accounts have no entries at all, report that the opening balances have not been posted in BC yet and stop after the account mapping.
* If the GP main segment and BC account numbers do not line up for most accounts, the customer used a custom account mapping. Stop, show a sample of both, and ask the user for the mapping instead of guessing.

Who it's for

One answer, three teams that use it

Controllers

Sign off the ledger migration

Differences largest first and a check that each side nets to zero give you the proof for sign-off.

Tie the Dynamics GP trial balance for period 6 of 2026 to Business Central as of 30 June.

Migration accountants

Find the accounts that do not tie

Unmatched accounts on either side and the biggest differences show where to look first.

Which main accounts differ between the Dynamics GP trial balance and Business Central at year end?

Implementation consultants

Spot mapping problems early

When the account mapping is custom it stops and asks, so you catch a mapping issue instead of a false result.

Compare the GP trial balance with Business Central for period 3 and tell me if the account mapping looks custom.

How it works

What PopdockAI does when you ask

You give the fiscal year, period and dates, and your AI assistant builds the Dynamics GP trial balance and compares it with Business Central. It warns on date or total problems and changes nothing.

01

Ask

You give the fiscal year, period, as-of date and year start.

Your AI tool

02

Build

It builds the GP trial balance, rolled up by main segment.

microsoft-dynamics-gp-get-gl-account-summary

03

Compare

It totals Business Central ledger entries for each matching account.

No items found.

04

Report

You get differences largest first and unmatched accounts.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Microsoft Dynamics GP and one secure connection to your AI tool. No code, no exports.

get-data

microsoft-dynamics-gp-get-gl-account-summary

Returns General Ledger account summary records from Dynamics GP, with debit, credit and net balance per account by year and period. Filter by account number, year, period ID, period balance, account alias, posting type, account type and main account segment, and pick the company and the maximum number of records.
Read only.Nothing in Microsoft Dynamics GP Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

The migrated ledger tied out account by account

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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