/
/
See who can open your sensitive SharePoint files
For IT teams who need to review sharing on a SharePoint library, including old links to outside people, by asking their AI assistant.
On this page
Connector
Connect Microsoft SharePoint, pick your AI tool and paste the prompt.
The problem
Over-shared files hide in sharing settings
Checking who can access sensitive SharePoint files means opening sharing settings on each file or folder. Links shared months ago with outsiders are easy to miss, and a review of a whole library can take days.
Without PopdockAI
- Open sharing settings file by file
- Note who has access and through which link
- Miss old links shared outside the company
- Spend days on one library
With PopdockAI
- You name the library to review
- Permissions and sharing details are read for files in scope
- Shared files, who has access and link type are listed
- Access is limited by user, team and client, and calls are logged
Who it's for
One answer, three teams that use it
IT security teams
Find files shared outside the company
External links and guest access are listed, so over-shared files are fixed before an incident.
Which files in the Finance Board library are shared with external users?
Compliance officers
Evidence access reviews
A list of who can access sensitive files gives you a record for the periodic review.
List everyone with access to files in the Legal Contracts library and how they got it.
Site owners
Check your own site's sharing
See anyone with links to your site's documents and the kind of link they use.
Which files in the Product Roadmap library have anyone with the link sharing?
How it works
What PopdockAI does when you ask
You name a library, and your AI assistant reads the sharing details for its files and lists them for you to work through. Nothing is changed in SharePoint.
01
Ask
You name the library to review.
02
Read
It reads the permissions and sharing details for the files in scope.
03
Report
You get the shared files, who has access and the link type, with nothing changed.
04
The outcome
Access reviews in minutes, not days
Related use cases
More ways to put this data to work
Ask your AI to find the right SharePoint document
Ask your AI for a SharePoint document by name, topic, author or date, and get the matching files newest first, with a link straight to each one.
Learn More
Get answers from SharePoint lists in a chat with your AI
Ask your AI which SharePoint list items are open, overdue or assigned to someone, and it answers from the live list with the filters applied, changing nothing.
Learn More
Have your AI read a SharePoint document and answer from it
Name a SharePoint document and ask your question, and your AI reads the file itself and answers with the relevant section so you can check the wording.
Learn More
Get a SharePoint library inventory as an Excel file from your AI
Ask your AI for an inventory of a SharePoint library or site, such as files untouched for two years, and get an Excel file with name, folder, size, dates and link.
Learn More
Run a weekly SharePoint site changes review from your AI
Run the saved weekly site review, name the site, and your AI summarizes the files added or changed in the last seven days, who changed them and which changed most.
Learn More
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.