Report

Find duplicate and unused TickTick tags in one pass

For anyone who keeps TickTick tidy and asks their AI assistant which tags are duplicated, unused or overused.

TickTick tag usage audit

Audit my TickTick tags over the last year. Which are unused or duplicated?

You have 24 tags, 6 never used in the last year and 3 near-duplicate pairs. - Unused: old-launch, q1-plan, misc and 3 more - Near-duplicates: Urgent and urgent, Meeting and Meetings - Most used: work, 38 percent of tagged tasks - Weak child: ideas/archive, parent rarely used Want the suggested merge and removal list?

TickTick

Sample figures. Your results come from your own account.

ticktick-get-tags

ticktick-get-tasks

ticktick-get-completed-tasks

On this page

The problem

The prompt

Who it's for

How it works

Tools used

Connector

TickTick

Run it on your own TickTick data.

Connect TickTick, pick your AI tool and paste the prompt.

The problem

A tag list full of duplicates and dead tags

TickTick tag lists grow messy, with near-duplicates like Urgent and urgent, tags nobody uses and child tags under rarely used parents. Cleaning up means counting how often each tag appears across every task by hand.

Without PopdockAI

Scroll the tag list for duplicates
Count each tag's use across tasks
Check parent and child tags by hand
Leave the mess because it takes too long

With PopdockAI

Tags and their use on open and completed tasks are read
Unused tags and near-duplicates are found
The most used tags and their share are shown
A merge or removal list is suggested, and nothing is changed

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt

**Objective:** Audit tags against how they are used, looking back {lookback-days} days (default 365) or from {from-date} if given.

**Step 1: Tags**

Call `ticktick-get-tags`. Note `label`, `parent-tag` and `color`.

**Step 2: Usage**

Call `ticktick-get-tasks` with `created-time.from` for the period, and count the `tags` on each task. Include completed work via `ticktick-get-completed-tasks` with `completed-time.from`.

**Step 3: Report**

* Tags never used in the period.
* Near-duplicates (case, plural, spacing).
* Most-used tags and their share.
* Child tags whose parent is rarely used.
* A suggested merge or removal list.

**Rules & Guidelines:**

* This prompt is read-only. Never call `ticktick-add-task`, `ticktick-update-task`, `ticktick-complete-task`, `ticktick-complete-multiple-tasks`, `ticktick-batch-tasks`, `ticktick-move-task`, `ticktick-assign-task`, `ticktick-unassign-task`, `ticktick-delete-task`, `ticktick-add-comment`, `ticktick-delete-comment`, `ticktick-add-project`, `ticktick-update-project`, `ticktick-delete-project`, `ticktick-add-column`, `ticktick-update-column`, `ticktick-add-project-group`, `ticktick-update-project-group`, `ticktick-delete-project-group`, `ticktick-add-tag`, `ticktick-add-focus-session` or `ticktick-delete-focus-session`.

**Validation:**

* If there are no tags, say so and stop.

Who it's for

One answer, three teams that use it

Operations managers

Tidy the tags your team relies on

Find near-duplicates and unused tags so filters and views work the way everyone expects.

Audit our TickTick tags for the last 6 months. What should we merge?

Productivity leads

Simplify a sprawling tag list

See which tags carry most of the work and which never get used, before you restructure.

Which TickTick tags have I never used this year?

Team admins

Fix weak tag hierarchies

Child tags under rarely used parents are listed, so the structure can be simplified.

Find TickTick child tags whose parent tag is hardly used, and suggest a clean up list.

How it works

What PopdockAI does when you ask

You give a look-back period, and your AI assistant measures how every tag is used. It suggests a clean up and leaves the changes to you.

Ask

You give a look-back period, a year by default.

Your AI tool

Read

It reads your tags and the tags on open and completed tasks.

ticktick-get-tags

ticktick-get-tasks

ticktick-get-completed-tasks

Count

It measures usage and spots near-duplicates and weak child tags.

No items found.

Report

You get findings and a suggested merge or removal list.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for TickTick and one secure connection to your AI tool. No code, no exports.

get-data

ticktick-get-tags

Returns the tags defined in TickTick with their colour and parent tag.

get-data

ticktick-get-tasks

Returns open TickTick tasks with their project, due date, priority, status, assignee and tags. Filter by project, due date range or status.

get-data

ticktick-get-completed-tasks

Returns completed TickTick tasks with their completion time and project. Filter by project and completion date range.

Read only.Nothing in TickTick Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

The outcome

An evidence-based tag clean up list

Related use cases

More ways to put this data to work

Business Central customer brief with TickTick tasks

Ask your AI for a briefing on a Business Central customer and it adds the open and recent TickTick tasks that mention them. Read-only.

Learn More

Compare TickTick focus time with Constant Contact campaign results

Ask your AI to set TickTick focus time on campaign tasks beside Constant Contact open, click and opt-out results. It matches by name and changes nothing.

Learn More

Find TickTick tasks for a Zendesk ticket

Ask your AI about a Zendesk ticket and it shows the ticket beside its TickTick tasks and flags where they disagree. It only reads and lists every match.

Learn More

Summarise a TickTick task discussion

Ask your AI to summarise a TickTick task and it reads the sub-tasks and comments, then gives the status, decisions and open questions.

Learn More

TickTick focus time report

Ask your AI for a TickTick focus time report and it links sessions to tasks, then shows hours per project, task and day.

Learn More

One prompt template with infinite possibilities.

‍

Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.