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BigCommerce

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BigCommerce orders for a Freshdesk ticket
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Cross-Connector

Show the right BigCommerce order beside a Freshdesk ticket

For support agents who want a ticket requester's BigCommerce orders and items in one view, by asking their AI assistant.

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BigCommerce orders for a Freshdesk ticket
Show me the BigCommerce orders for Freshdesk ticket 48213. The last 5 are enough.
Ticket 48213 is from sam@contoso.com, who asks where a late order is. Their most likely order is 100482. - Order 100482: shipped, paid, total 184.50, 1 of 2 items shipped - Order 100391: complete, paid, total 62.00, refunded 12.00 - Items on 100482: Trail Pack 30L (TP-30), Water Flask (WF-1) - Why: the ticket mentions order 100482 Want the other 3 orders too?
BigCommerce
Sample figures. Your results come from your own account.
freshdesk-get-tickets
bigcommerce-get-customer
bigcommerce-get-order
bigcommerce-get-order-product

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

BigCommerce

BigCommerce
Run it on your own BigCommerce data.

Connect BigCommerce, pick your AI tool and paste the prompt.

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The problem

Answering a ticket means leaving the help desk to find the order

An agent on a Freshdesk ticket has to search BigCommerce for the requester by hand and scroll through their orders. With several recent orders it is easy to open the wrong one and answer about the wrong purchase.

Without PopdockAI

  • Copy the requester email from the ticket
  • Search BigCommerce for the customer
  • Open recent orders one by one
  • Reply about the wrong order by mistake

With PopdockAI

  • The requester, subject and status are read from the ticket
  • The BigCommerce customer is matched by email only
  • Recent orders and items are listed, with any mentioned order first
  • It says which order the ticket most likely concerns, and changes nothing

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Give the agent purchase context for Freshdesk ticket `{ticket-id}`, showing up to `{max-orders}` recent orders (default 5).

**Step 1: Read the ticket**

Call `freshdesk-get-tickets` (Freshdesk server) with `ticket-id`. Take `requester-email`, `subject`, `status`, `priority` and `description-text`. If no ticket comes back, stop and say so.

**Step 2: Find the customer**

Call `bigcommerce-get-customer` (BigCommerce server) with `email` set to `requester-email`. If there is no match, call `bigcommerce-get-order` with `billing-email` set to the same address.

**Step 3: Get orders and items**

Call `bigcommerce-get-order` with the `customer-id` (or `billing-email`), up to `{max-orders}` records. For each order call `bigcommerce-get-order-product` with `order-id`. If the ticket text mentions an order number, put that order first.

**Step 4: Report**

Show the ticket summary, then a table of orders (id, date, status, payment-status, total-including-tax, refunded-amount, items shipped) with item names and SKUs. Finish with one sentence on which order the ticket most likely concerns and why.

**Rules & Guidelines:**

* Freshdesk tools: `freshdesk-get-tickets`. BigCommerce tools: `bigcommerce-get-customer`, `bigcommerce-get-order`, `bigcommerce-get-order-product`.
* Do not call any write tool on either server (no freshdesk-add-*, freshdesk-update-*, freshdesk-delete-*, freshdesk-reply-to-ticket, and no bigcommerce-*-add, -update or -delete tools).

**Validation:**

* If the requester has no BigCommerce customer or order, report that plainly; do not invent a match from the name.
* If the ticket has no requester-email, stop and say the join is impossible.

Who it's for

One answer, three teams that use it

Support agents

Reply about the right purchase

Orders, items and payment status for the requester are listed, with the likely order called out.

Which BigCommerce order is Freshdesk ticket 51907 about?

Support team leads

Review escalations with full context

See what the customer bought and whether it shipped or was refunded before you step in.

Show the last 3 BigCommerce orders and items for the customer on Freshdesk ticket 50112.

Returns coordinators

Check refunds and shipped items fast

Refunds and shipped items per order help you handle a return request without opening the store admin.

For Freshdesk ticket 49870, what did the customer buy, what shipped and was anything refunded?

How it works

What PopdockAI does when you ask

You give a ticket number and your AI assistant brings the BigCommerce orders behind it into view. It matches on email, never on name.

01

Ask

You give a ticket number and how many orders to show.

Your AI tool

02

Read

It takes the requester email and subject from the Freshdesk ticket.

freshdesk-get-tickets

03

Match

It finds the BigCommerce customer by email and gets their orders and items.

bigcommerce-get-customer
bigcommerce-get-order
bigcommerce-get-order-product

04

Report

You see an order table and which order the ticket most likely concerns.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for BigCommerce and one secure connection to your AI tool. No code, no exports.

get-data

freshdesk-get-tickets

Returns tickets from Freshdesk, with filters on the fields that matter. Read-only.
get-data

bigcommerce-get-customer

Returns customers from BigCommerce, with filters for the fields that matter on this list. Read-only; needs a BigCommerce connection.
get-data

bigcommerce-get-order

Returns orders from BigCommerce, with filters for the fields that matter on this list. Read-only; needs a BigCommerce connection.
get-data

bigcommerce-get-order-product

Returns order products from BigCommerce, with filters for the fields that matter on this list. Read-only; needs a BigCommerce connection.
Read only.Nothing in BigCommerce Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

The right order beside the ticket in one answer

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Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

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Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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