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See each invitee's Asana workload before the meeting
For leaders who want a pre-meeting view of overdue and upcoming Asana tasks for everyone invited, just by asking their AI assistant.
On this page
Connector
Connect Granola, pick your AI tool and paste the prompt.
The problem
Meetings start without knowing who is stretched
Before a meeting, nobody knows what each invitee already has overdue or due soon, because finding out means looking up every person in Asana. The meeting starts without anyone knowing what is slipping.
Without PopdockAI
- Check the meeting invite for who is coming
- Look up each invitee in Asana
- Filter their tasks for overdue and due soon
- Piece it together before the meeting starts
With PopdockAI
- Each invitee is found in Asana by email
- Open tasks are split into overdue and due soon
- People with no account or no open tasks are listed
- Read-only, with no judgement on performance
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Prepare a briefing for the Granola meeting matching `{meeting-title}` showing each invitee's open Asana work, looking at tasks due up to `{days-ahead}` days from today (default 14).
**Step 1: Find the meeting and invitees (granola)**
Call `granola-get-note` with `title.contains` set to `{meeting-title}`. If several match, list them and stop. Call `granola-get-invitee` with `note-id` to get each `email`.
**Step 2: Resolve people (asana)**
For each email call `asana-get-user` with `email`. Keep `user-id` and `name`. If nobody is found, list the person as having no Asana account and move on.
**Step 3: Pull their open tasks (asana)**
For each user call `asana-get-tasks` with `assignee-id` set to `user-id`, `completed` set to false and `due-on.to` set to today plus the look-ahead days. Split the result into overdue and due soon.
**Step 4: Report**
Per person: overdue tasks first, then due soon, each with name, `due-on`, `projects` and `url`. Add a one-line note on who is overloaded or has nothing open.
**Rules & Guidelines:**
* Tools starting with granola- are on the granola server; tools starting with asana- are on the asana server. Both servers must be connected.
* Read-only. Never call any asana create tools, asana update tools or asana add tools tool.
* Report only what the tools return. Do not judge anyone's performance.
**Validation:**
* If a person has no open tasks, say so rather than omitting them.
* If results hit the record cap, flag them as possibly incomplete.Who it's for
One answer, three teams that use it
Team leads
Plan new work around who has capacity
See who already has overdue tasks before you hand out anything new.
Before the Contoso sprint planning meeting, what does each invitee have overdue in Asana?
Project managers
Raise slipping tasks in the right meeting
Overdue and due soon tasks per person, with links, make the status check quick.
For the Fabrikam launch sync in Granola, list each invitee's Asana tasks due in the next 7 days.
Department heads
Walk into reviews knowing the load
A view of everyone's open work helps you set priorities without singling anyone out.
Brief me on the Northwind Traders steering meeting with each invitee's overdue Asana work.
How it works
What PopdockAI does when you ask
You name the Granola meeting and your AI assistant lists each invitee's overdue and upcoming Asana work. It reports only what Asana returns and changes nothing.
01
Ask
You name the Granola meeting and how many days ahead to look.
02
Find
It reads the invitees and finds each person's Asana account by email.
03
Pull
It collects their open tasks and splits them into overdue and due soon.
04
Report
You get tasks per person with due date, project and link, plus a note on who has nothing open.
What PopdockAI provides
The tools behind the answer
Ready made tools for Granola and one secure connection to your AI tool. No code, no exports.
granola-get-note
granola-get-invitee
asana-get-user
asana-get-tasks
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Everyone's workload, before the meeting starts
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
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