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Check Granola meeting action items against TickTick tasks
For project managers who want every meeting action item captured as a task, just by asking their AI assistant.
On this page
Connector
Connect Granola, pick your AI tool and paste the prompt.
The problem
Meeting action items slip because nobody checks the task app
After a meeting, someone rereads the notes and scans TickTick to see whether each action item was captured. It is rarely done item by item, so commitments slip and are only noticed when someone chases them.
Without PopdockAI
- Reread the meeting notes for action items
- Scan TickTick for matching tasks
- Guess whether a similar task covers the item
- Notice the gap when someone chases it
With PopdockAI
- Action items come from the summary, or the transcript if needed
- Owners and due dates are kept where they were said
- Open TickTick tasks are matched, doubtful ones noted
- Covered and missing tables, and nothing is written
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** Compare the action items agreed in the Granola meeting matching `{meeting-title}` with the open tasks in TickTick, optionally limited to the TickTick project `{project-name}`, and report which items are covered and which are missing. Read-only.
**Step 1: Find the meeting (Granola)**
Call `granola-get-note` with `title.contains` set to `{meeting-title}`. If more than one note matches, list them (title, scheduled-start, owner-name) and stop so the user can pick one. If none match, say so and stop.
**Step 2: Extract the action items (Granola)**
Read the `summary` of the note. If the summary has no clear action items, call `granola-get-transcript` with `note-id` set to the note `id` and look for commitments ("I will", "can you", "by Friday"). List each item with its owner and due date if one was said.
**Step 3: Find matching tasks (TickTick)**
Call `ticktick-get-tasks` for open tasks, with `project-name` set to `{project-name}` when it is given. For each action item, search `title.contains` using its key words. A task counts as a match when its title clearly covers the same work.
**Step 4: Report**
Give two tables. Covered: action item, matching task title, project-name, due-date, assignee. Missing: action item, suggested owner, suggested due date. End with a one-line count of each.
**Rules & Guidelines:**
* `granola-get-note` and `granola-get-transcript` are on the Granola server. `ticktick-get-tasks` is on the TickTick server.
* This prompt is read-only. Do not call `ticktick-add-task`, `ticktick-update-task`, `ticktick-batch-tasks`, `ticktick-complete-task` or any other TickTick write tool.
* Do not guess at a match. When unsure, list the item under Missing and note the near match.
**Validation:**
* If Granola returns no summary and no transcript lines, report that the meeting has no extractable content and stop.
* If TickTick returns no open tasks, report every action item as Missing.
* If `{project-name}` matches no project, say so and search across all projects instead.Who it's for
One answer, three teams that use it
Project managers
Close the gap between meeting and task list
Missing items come with a suggested owner and due date, ready to add.
Check the action items from the Fabrikam status meeting against my Launch project in TickTick.
Team leads
Make sure team commitments are captured
A covered and missing count shows how much of the meeting made it to tasks.
Which action items from yesterday's Contoso planning meeting have no TickTick task?
Consultants
Keep client promises out of your memory
Every item from a client meeting is checked, so nothing depends on recall.
Compare my Northwind Traders workshop notes in Granola with open TickTick tasks.
How it works
What PopdockAI does when you ask
You name the meeting and your AI assistant checks each action item against open TickTick tasks. It reports what is covered and missing, and writes nothing.
01
Ask
You name the meeting and optionally a TickTick project.
02
Find
It finds the Granola note and stops if several or none match.
03
Extract
It lists the action items from the summary, or the transcript if needed.
04
Match
It looks for open TickTick tasks that cover each item and reports covered and missing.
What PopdockAI provides
The tools behind the answer
Ready made tools for Granola and one secure connection to your AI tool. No code, no exports.
granola-get-note
granola-get-transcript
ticktick-get-tasks
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
Every commitment has a task, or you know it does not
Related use cases
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One prompt template with infinite possibilities.
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