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See how much of your week went to meetings versus focus
For leaders who want Granola meeting time and TickTick focus time side by side, just by asking their AI assistant.
On this page
Connector
Connect Granola, pick your AI tool and paste the prompt.
The problem
Nobody knows how much of the week went to meetings
Meetings are recorded in Granola and focus time is logged in TickTick, so nobody can say how the week was really split. Adding it up means opening both and doing the sums day by day.
Without PopdockAI
- Count meetings and their hours in Granola
- Add up focus sessions in TickTick
- Line the two up day by day
- Work out the ratio by hand
With PopdockAI
- Meeting hours and counts per day come from scheduled times
- Focus hours and sessions per day come from TickTick
- Heaviest meeting days and days with no focus are named
- Unknown end times stay unknown, and nothing is changed
The prompt
Use this prompt
Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.
**Objective:** For the last `{lookback-days}` days (default 7), compare the time spent in meetings recorded in Granola with the focus time logged in TickTick, optionally only meetings whose title contains `{meeting-keyword}`. Read-only.
**Step 1: Set the window**
Work out the start date as today minus `{lookback-days}` days (7 if empty) and the end as now.
**Step 2: Meetings (Granola)**
Call `granola-get-note` with `scheduled-start.from` set to the start date, and `title.contains` set to `{meeting-keyword}` when given. For each note, compute the duration from `scheduled-start` to `scheduled-end`. Total hours per day.
**Step 3: Focus (TickTick)**
Call `ticktick-get-focuses` with `start-time.from` set to the start date. Sum `duration-seconds` per day and note how many sessions were linked to a task (`task-id` present).
**Step 4: Report**
A table by day: meeting hours, meeting count, focus hours, session count. Then totals, the ratio of focus to meeting time, the three heaviest meeting days and the days with no focus logged. Add two or three plain observations, such as "Tuesday had 5.5 hours of meetings and no focus".
**Rules & Guidelines:**
* `granola-get-note` is on the Granola server; `ticktick-get-focuses` is on the TickTick server.
* Read-only. Do not call `ticktick-add-focus-session`, `ticktick-delete-focus-session` or any other TickTick write tool.
* Meetings without a `scheduled-end` are counted as unknown duration, not zero; list them separately.
**Validation:**
* If Granola returns no notes, report meeting time as zero and say the window may be empty.
* If TickTick returns no focus sessions, say focus time is not logged rather than treating it as an error.Who it's for
One answer, three teams that use it
Managers
See if meetings are eating your week
A daily table and ratio show how much room is left for focused work.
How did my meeting hours compare with my TickTick focus hours over the last 14 days?
Individual contributors
Find the days you got no focus time
Days with no focus logged are listed, so you can protect them next week.
Which days this month had no TickTick focus time, and how many meetings did I have?
Team leads
Check a recurring meeting's cost
Filter by a meeting title to see how much time one meeting series takes.
How many hours did standup meetings take over the last 30 days compared with my focus time?
How it works
What PopdockAI does when you ask
You give a lookback period and your AI assistant totals meeting and focus time side by side. It reads only and changes nothing.
01
Ask
You give a lookback period and, optionally, a meeting title keyword.
02
Meetings
It totals Granola meeting hours and counts per day.
03
Focus
It totals TickTick focus hours and sessions per day.
04
Report
You get a daily table, the ratio and the heaviest meeting days.
What PopdockAI provides
The tools behind the answer
Ready made tools for Granola and one secure connection to your AI tool. No code, no exports.
granola-get-note
ticktick-get-focuses
This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.
The outcome
The real balance of meetings and focus
Related use cases
More ways to put this data to work
One prompt template with infinite possibilities.
Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.
Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

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