Connectors

/

Ramp

/

Deactivate dormant Ramp vendors
Write

Clean up dormant Ramp vendors without breaking live work

For finance teams who want unused vendors deactivated safely by asking their AI assistant.

Try PopdockAI free
Get a live demo
Deactivate dormant Ramp vendors
Find Ramp vendors we have not spent with in the last year and help me deactivate the ones we no longer need.
19 vendors had no spend in 365 days. After checks, 12 are safe candidates. - Excluded: 4 with a live agreement, 2 with open draft bills, 1 with an open purchase order - Candidates: Contoso Signage, Fabrikam Print, Northwind Temp Staffing and 9 more Which of these would you like me to deactivate?
Ramp
Sample figures. Your results come from your own account.
ramp-get-vendor
ramp-get-vendor-agreement
ramp-get-bill-draft
ramp-get-purchase-order
ramp-vendor-update

On this page

The problem

The problem

The prompt

Who it's for

How it works

Tools used

Connector

Ramp

Ramp
Run it on your own Ramp data.

Connect Ramp, pick your AI tool and paste the prompt.

Try PopdockAI free

The problem

Cleaning up old Ramp vendors can break live work

Ramp vendor lists fill up with companies nobody has paid for years. Tidying them risks deactivating a vendor that still has a live agreement, open draft bill or open purchase order, and checking each one takes several lookups.

Without PopdockAI

  • Find vendors with no recent spend
  • Check each one for a live agreement
  • Look for open draft bills and purchase orders
  • Deactivate one that still had live work

With PopdockAI

  • Active vendors with no spend in 365 days found
  • Live agreements, open drafts and open orders excluded
  • You choose each vendor, and silence counts as no
  • Approved vendors set inactive and read back, never deleted

The prompt

Use this prompt

Copy it into any AI tool connected to PopdockAI. Swap the values in braces for your own.

Prompt
**Objective:** Clean up vendors with no spend in the last 365 days that were created more than {min-age-days} days ago (default 365), deactivating only those the user approves.

**Step 1: Find candidates**

Call `ramp-get-vendor` with `total-spend-last-365-days.max` set to 0 and `created-at.to` set to today minus the minimum age. Keep vendors that are active.

**Step 2: Exclude the ones still needed**

* Call `ramp-get-vendor-agreement` with `name.contains` set to the vendor name. Exclude any vendor with an agreement that has not ended.
* Call `ramp-get-bill-draft` with `vendor-id` and exclude vendors with open drafts.
* Call `ramp-get-purchase-order` with `name.contains` set to the vendor name and exclude any with an open order.

**Step 3: Confirm**

Show the remaining candidates (name, created date, total spend all time). Ask the user which to deactivate. Do nothing until they answer. Treat silence as no.

**Step 4: Deactivate**

For each approved vendor call `ramp-vendor-update` with the vendor id and `is_active` false. Re-read with `ramp-get-vendor` and report the new state.

**Rules & Guidelines:**

* Only `ramp-vendor-update`, and only to set `is_active` false on approved vendors.
* Never call `ramp-vendor-delete`.

**Validation:**

* If no candidates remain, say so and stop.

Who it's for

One answer, three teams that use it

Accounts payable

Tidy the vendor list safely

Only vendors with no spend, agreement, draft or open order are offered for deactivation.

Find Ramp vendors over two years old with no spend this year and help me deactivate them.

Vendor master data

Decide vendor by vendor

See created date and all-time spend for each candidate before you approve it.

Which dormant Ramp vendors could we deactivate? Show me created date and total spend first.

Procurement

Keep vendors with live contracts active

Vendors with an agreement that has not ended are excluded automatically.

Clean up unused Ramp vendors, but keep anyone with a live agreement or open PO.

How it works

What PopdockAI does when you ask

You set a minimum vendor age and your AI assistant finds dormant Ramp vendors that nothing depends on. Only the vendors you approve are deactivated.

01

Find

It lists active Ramp vendors with no spend in 365 days that are older than your minimum age.

Your AI tool

02

Exclude

It removes vendors with live agreements, open draft bills or open purchase orders.

ramp-get-vendor-agreement
ramp-get-bill-draft
ramp-get-purchase-order

03

Confirm

You see the remaining vendors and choose which to deactivate.

No items found.

04

Deactivate

It sets the approved vendors to inactive and reads back their state.

Your AI tool

What PopdockAI provides

The tools behind the answer

Ready made tools for Ramp and one secure connection to your AI tool. No code, no exports.

get-data

ramp-get-vendor

Returns Ramp vendors as read from the Ramp connector. Filters include: name contains, created at to, legal name contains, vendor owner id, maximum records.
get-data

ramp-get-vendor-agreement

Returns Ramp vendor agreements as read from the Ramp connector. Filters include: minimum total value, action allowed, maximum records, end date to, name contains.
get-data

ramp-get-bill-draft

Returns Ramp draft bills as read from the Ramp connector. Filters include: comment object type, maximum records, vendor id, minimum amount, vendor name contains.
get-data

ramp-get-purchase-order

Returns Ramp purchase orders as read from the Ramp connector. Filters include: name, maximum records, currency code, created at from, name contains.
run-action

ramp-vendor-update

Update vendor in Ramp. Writes to the live Ramp account. Not individually tested, so try it against a sandbox Ramp account first.
Read only.Nothing in Ramp Changes

This report is built from Get data tools only. PopdockAI applies the row, field and parameter rules your admin sets, and every query is written to the audit trail.

How Popdock AI secures your data

The outcome

Dormant vendors retired only when nothing depends on them

Try PopdockAI free
Get a live demo

Related use cases

More ways to put this data to work

All Ramp use cases

One prompt template with infinite possibilities.

‍

Your AI assistant adapts its approach, tone, and capabilities to match each unique context while you maintain a single, manageable workflow.

Join forward-thinking companies that are transforming their operations with intelligent, secure AI automation.

Try PopdockAI Free
See Documentation